Payroll Specialist (m/w/d)

DE754 Valmet Flow Control GmbH; Horgauergreut; On-site; EUR 42,000 - 64,000; Full time

Job summary

Valmet Flow Control GmbH is seeking a Payroll Specialist to coordinate monthly payroll with our external provider and ensure accurate processing. You will maintain employee master data, act as a liaison to internal stakeholders, and handle employment certificates and communications with health insurers and authorities.

You will support payroll inquiries, implement Atoss time & attendance processes, and assist with audits and HR projects.

Qualifications

• Completed commercial education with a focus on payroll or HR administration preferred.
• Minimum 2 years of experience in payroll administration.
• Solid knowledge of German payroll regulations, income tax, social security and labor law.

Responsibilities

• Prepare and coordinate monthly payroll processing with the external payroll provider, ensuring accuracy and timely delivery.
• Maintain, validate and update payroll-related employee master data and transactional information.
• Interface between the payroll provider and internal stakeholders to ensure smooth communication and issue resolution.
• Prepare employment certificates and manage correspondence with health insurers, social security institutions, tax authorities and other external bodies.
• Support employees and managers with payroll, time & attendance, taxation and social security inquiries; translate complex topics into clear guidance.
• Administer and monitor time management processes, including the Atoss system.
• Support internal and external audits and contribute to process improvements in payroll and HR administration.
• Participate in HR projects and onboarding, reporting and union interactions where applicable.
• Proficiency in Microsoft Office, particularly Excel.

Skills

Payroll administration

Numerical skills

Analytical skills

Communication skills

Stakeholder management

Problem solving

Education

Commercial education

Payroll/HR Administration qualification

Tools

Microsoft Office

Excel

Job description

Payroll Specialist (m/f/d)

Are you passionate about payroll and employee services, with a strong eye for detail and a customer-focused mindset? We are looking for a Payroll Specialist to act as the key link between our employees, managers, and external payroll provider, ensuring accurate payroll administration and an excellent employee experience.

Your Responsibilities:

Prepare and coordinate monthly payroll processing in close collaboration with our external payroll provider, ensuring accuracy, compliance, and timely delivery. Maintain, validate, and update payroll-related employee master data and transactional information. Act as the key interface between the payroll provider and internal stakeholders, ensuring smooth communication and issue resolution. Prepare employment certificates and manage correspondence with health insurance providers, social security institutions, tax authorities, and other external bodies. Support employees and managers with payroll, time & attendance, taxation, and social security related inquiries, translating complex payroll topics into clear and understandable guidance. Administer and monitor time management processes, including the use of the Atoss time & attendance system. Support internal and external audits conducted by pension insurance institutions, tax authorities, and other regulatory bodies. Contribute to the continuous improvement and optimization of payroll and HR administration processes. Support broader HR Generalist activities, including onboarding, employee administration, reporting, and collaboration with employee representatives/unions where applicable. Participate in HR projects and other special initiatives as required. Proficiency in Microsoft Office, particularly Excel.

What We're Looking For:

Completed commercial education, ideally with further qualification in Payroll, HR Administration, or Personnel Management (e.g., Personalkaufmann/-frau IHK). Minimum 2 years of experience in payroll administration. Good English & German language skills, both written and spoken. Solid knowledge of German payroll regulations, income tax, social security, and labor law. Experience working with external payroll providers. Experience in a collective bargaining environment (e.g., IG Metall) is considered an advantage. Strong understanding of time & attendance processes; experience with Atoss is highly desirable. Excellent numerical and analytical skills with a high degree of accuracy and attention to detail. Ability to explain complex payroll matters clearly and professionally to employees and managers. Structured, proactive, and solution-oriented way of working. High level of discretion and professionalism when handling sensitive employee information. Strong communication and stakeholder management skills.

Valmet is a global technology leader in serving process industries. We work with our customers throughout the lifecycle, delivering cutting-edge technologies and services, as well as mission-critical automation and flow control solutions. Backed by more than 225 years of industrial experience and a global team of 18,500 professionals close to customers, we are uniquely positioned to transform industries toward a regenerative tomorrow. In 2025, Valmet’s net sales totaled approximately EUR 5.2 billion. Our head office is in Espoo, Finland, and we have experts in approximately 40 countries around the world. Valmet’s shares are listed on Nasdaq Helsinki. To protect our candidates' privacy, Valmet will never ask any personal information such as banking information or social security number during the recruitment process.