Operations Manager (Sport Signage)

LE148 Wagner GmbH & Co.KG Sport Signage; Bayern; Hybrid; EUR 90,000 - 120,000; Full time

Job summary

LE148 Wagner GmbH & Co.KG Sport Signage sucht eine erfahrene Operations-Führungskraft für Motorsport-Events. Sie übernehmen die Gesamtverantwortung, koordinieren mehrere Arbeitsbereiche und arbeiten in einem hybriden Modell mit Reisen weltweit.

Sie steuern Planung, Logistik, Personal und Sicherheitsaspekte, arbeiten eng mit dem Director of Operations zusammen und sichern termingerechte Lieferung und Qualität der Signage-Lösungen im Wettkampfkontext.

Qualifications

• Significant operative Erfahrung im Motorsport, Live-Veranstaltungen oder vergleichbaren projektbasierten Umgebungen.
• Erfahrung in der Leitung komplexer Veranstaltungen vor Ort und Koordination mehrerer operativer Arbeitsbereiche.
• Führung von Teams und fachlichen Funktionsleitungen.
• Fundiertes Verständnis von Montage- und Veranstaltungsaufbauumgebungen sowie festen Fertigstellungsterminen.
• Erfahrung in Personal-, Ausrüstungs- und Logistikanforderungen sowie im Umgang mit Kunden unter Druck.

Responsibilities

• Gesamtverantwortung für die Veranstaltung: Operative Gesamtleitung und Eskalationskoordination.
• Vorbereitung und Planung vor der Mobilisierung, Abstimmung von Ressourcen, Lieferanten und Zeitplänen.
• Ablauf- und Terminsteuerung: Koordination Mobilisierung, Zugang, Lieferung, Aufbau und Abbau.
• Aufbau einer sicheren Kommunikationsstruktur und Briefings für das Event-Team.
• Zusammenarbeit mit Installation, Off-Track Build, Compound und Logistik, um Interdependenzen zu managen.
• Risikobewertung, HSE-Compliance und Kostenbewusstsein während der Veranstaltung.

Skills

Motorsport-Operations

Live events

Teamführung

Installationkoordination

Logistik

Kundenmanagement

Problemlösung

Kostenbewusstsein

Internationale Zusammenarbeit

Job description

KEY INFORMATION

Office Location: This role can be based in either the Amberg, Germany or Orpington, London office

Office Policy: Hybrid – 3 days in the office

Travel requirement: Extensive international travel throughout the Formula1 season

WHAT YOU WILL BE DOING

1. Overall Event Ownership: Take overall operational responsibility for each assigned Formula1 event. Develop a clear understanding of the agreed event scope, client requirements, programme, site conditions, operational constraints and delivery priorities. Ensure the required Sport Signage functions understand what is expected of them and when their contribution is required. Maintain an integrated view of the entire event rather than managing individual workstreams in isolation. Act as the primary operational escalation point for the assigned event and make timely decisions to protect safety, programme, quality and successful delivery. Escalate significant matters to the Director of Operations where necessary.
2. Pre‑Event Planning & Readiness: Lead operational preparation for assigned events and ensure a complete delivery plan is developed before mobilisation. Confirm requirements for installation, off‑track builds, compound, labour, equipment, vehicles, plant and machinery, logistics, inventory and assets, technical support, suppliers, access/accreditation, schedules, venue restrictions and H&S. Coordinate functional leads so their plans support the overall event programme and identify interdependencies between workstreams. Confirm event readiness before equipment and teams mobilise. Raise concerns early where the event cannot reasonably be delivered with the allocated resources, equipment or programme.
3. Event Programme & Schedule Management: Own the overall operational event programme and ensure activities are sequenced logically against client and venue requirements. Coordinate mobilisation, venue access, deliveries, compound setup, installation, off‑track builds, snagging, live dates, dismantling, asset return and demobilisation. Monitor progress against plan during delivery and coordinate recovery actions where delays occur. Ensure changes to one workstream are communicated promptly to all other affected teams.
4. On‑Site Operational Leadership: Act as the senior Sport Signage operational lead for the assigned event. Provide direction to the event team, maintain a clear view of delivery status and run appropriate operational briefings. Resolve conflicts between workstreams and ensure decisions are made at the appropriate level without unnecessary escalation. Maintain communication with the Director of Operations during significant phases of delivery. Create an environment in which functional leads own their specialist responsibilities while operating as one event team.
5. Installation Interface: Work closely with the Installation Manager to ensure installation activity supports the overall event programme. Confirm installation priorities, access requirements, handover points and dependencies. Review installation progress and identify any impact on the broader event schedule. Support the Installation Manager with significant operational issues requiring cross‑functional coordination. Do not directly manage individual installers as part of normal event operations; define event priorities and programme within which the Installation Manager manages the installation team.
6. Off‑Track Build Interface: Integrate off‑track builds into the overall event programme. Ensure off‑track teams have the required access, equipment, materials, personnel and logistics support. Understand dependencies between off‑track activity and other event workstreams. Monitor progress and intervene where off‑track delivery may affect overall event completion. The Off‑Track Build Lead retains ownership of the off‑track build scope.
7. Compound Operations Interface: Ensure compound requirements are incorporated into the event plan. Work with the Compound Manager on location, access, setup, equipment, welfare, storage, operational layout, vehicles, services, security and dismantling requirements. Ensure the compound is ready to support the wider event team when required. The Compound Manager retains responsibility for compound setup, operation, standards and associated resources.
8. Event & Project Assistant Interface: Use the Event & Project Assistant as the event's central coordination and information‑support resource. Ensure the assistant has access to the information required to maintain accurate schedules, contacts, resource records, change logs, data capture, progress records, issue tracking and closeout documentation. Use reliable event data and reporting to support decisions and post‑event learning. The Event & Project Assistant supports the Operations Manager but does not hold ultimate accountability for the event.
9. Resource Planning: Identify the labour and specialist resources required to deliver the assigned event. Provide the Director of Operations with an accurate event‑specific resource requirement and operational justification. Identify requirements for installation crews, off‑track and compound resources, technicians, plant operators, drivers, logistics support, local labour, freelance labour and wider THE‑TEAM support. Raise shortages early and use resources responsibly, avoiding unnecessary freelance deployment or labour increases. Contribute the event requirement to the installation workforce planning process jointly owned by Jurgen Quaedvlieg and Michaela Neidl.
10. Logistics Interface: Provide Logistics with clear and timely event requirements and ensure logistics planning reflects the event programme. Confirm delivery timing, transport priorities, loading/unloading, venue and compound access, plant/lifting needs, returns, dismantling and onward race movements. Communicate changes early and work with Logistics to minimise avoidable transport movements and last‑minute freight.
11. Inventory & Asset Management Interface: Provide clear event equipment and asset requirements to Inventory & Asset Management. Ensure the event team receives the correct equipment when required and support the move toward central asset control rather than event teams managing the complete Amberg process themselves. Ensure assets are controlled while assigned to the event and support accurate return, reconciliation and reporting. Report shortages, loss and damage promptly.
12. Fleet Interface: Identify event vehicle requirements and communicate vehicle type, quantity, dates, locations, purpose and specialist needs. Work with the Fleet Manager and Logistics function to ensure suitable vehicles are available when required. Raise vehicle availability risks early. The Fleet Manager retains day‑to‑day fleet ownership within Central Operations / Logistics.
13. Design & Technical/CAD Interface: Engage Design and Technical/CAD where operational input is required before or during delivery. Review relevant technical information to understand build methodology, installation sequence, access, equipment, fixings, logistics, dismantling and operational risks. Raise buildability concerns before mobilisation wherever possible and use Technical/CAD support where site conditions require clarification or revised methodology.
14. Commercial & Scope Control: Understand the agreed client scope for the event and ensure the operational team works to it. Identify and record potential changes, additions or deviations from scope and communicate them through the appropriate commercial/project process. Provide operational information to support evaluation of additional work. Avoid making commercial commitments outside agreed authority levels.
15. Cost Awareness: Deliver the event in a commercially responsible manner and maintain awareness of labour, overtime, freight, plant, vehicles, rentals, freelance resources, local purchases and last‑minute change costs. Challenge unnecessary operational expenditure and identify where poor planning is likely to generate additional cost. Record reasons for significant unplanned expenditure and provide feedback so future estimating and planning can improve. Manage operational cost within the event without assuming overall commercial or contractual ownership of the client account.
16. Client & Stakeholder Management: Act as a senior operational contact for relevant client representatives at the event. Develop effective working relationships with Formula1 stakeholders, venue teams and other delivery partners. Provide clear information on progress and issues, manage expectations realistically and avoid commitments that have not been operationally or commercially assessed. Escalate significant client concerns appropriately and represent Sport Signage professionally at all times.
17. Risk, Compliance & Health & Safety: Ensure event delivery complies with agreed Sport Signage and client H&S requirements and work closely with the dedicated Risk/Compliance/H&S function. Ensure applicable controls are understood and built into operational planning, including RAMS/methodologies where applicable, safe working procedures, venue rules, PPE, plant controls, access controls and incident reporting. Escalate significant safety concerns immediately and support incident/near‑miss investigation and corrective action. The specialist Risk/Compliance/H&S function owns the H&S framework; the Operations Manager ensures it is applied operationally at the event.
18. Operational Problem Solving: Respond effectively to delayed freight, missing assets, equipment failure, access changes, late client requests, labour shortages, weather, venue restrictions, technical issues and programme disruption. Assess impacts on the event as a whole, coordinate the appropriate functional leads and communicate revised priorities. Escalate only where required by risk, cost, client impact or authority level.
19. Cross‑Team Working: Work collaboratively with Operations Managers from the other F1 event teams and share information and resources where appropriate. Support larger events where multiple Operations Managers or event teams are required. Where two Operations Managers are deployed, ensure responsibilities are explicitly allocated before delivery so accountability remains clear. The Director of Operations determines the leadership structure when multiple Operations Managers are assigned.
20. Event Closeout: Ensure dismantling, asset returns, damage reporting, outstanding works, documentation, expenditure information, operational reporting, client actions and lessons learned are closed out. Work with the Event & Project Assistant and functional leads to capture accurate information. Identify recurring issues and improvement opportunities and provide meaningful feedback to the Director of Operations and relevant functions.

IHRE AUFGABEN

1. Gesamtverantwortung für die Veranstaltung Die gesamte operative Verantwortung für jede zugewiesene Formel‑1‑Veranstaltung übernehmen. Ein klares Verständnis des vereinbarten Veranstaltungsumfangs, der Kundenanforderungen, des Terminplans, des Tätiger Umfeldes, der operativen Einschränkungen und der Implementierung von Prioritäten entwickeln. Sicherstellen, dass die erforderlichen Sport‑Signage‑Funktionen verstehen, was von ihnen erwartet wird und wann ihr Beitrag benötigt wird. Einen integrierten Überblick über die gesamte Veranstaltung behalten, statt einzelne Arbeitsbereiche zu isolieren. Als erste operative Eskalationsstelle der Veranstaltung fungieren und rechtzeitig Entscheidungen zum Schutz von Sicherheit, Terminplan, Qualität und erfolgreicher Umsetzung zu treffen. Wesentliche Angelegenheiten bei Bedarf an die Leitung des operativen Geschäftsbereichs eskalieren. 2. Planung und Bereitschaft vor der Veranstaltung Leite die operative Vorbereitung zugewiesener Veranstaltungen und stelle sicher, dass vor der Mobilisierung ein vollständiger Umsetzungsplan entwickelt wird. Anforderungen für Montage, Off‑Track‑Aufbauten, Compound, Personal, Ausrüstung, Fahrzeuge, Geräte und Maschinen, Logistik, Bestände und Betriebsmittel, technische Unterstützung, Lieferanten, Zugang/Akkreditierung, Zeitpläne, Veranstaltungsortbeschränkungen und Arbeitsschutz bestätigen. Koordiniere Funktionsleitungen, damit deren Pläne den Gesamtterminplan der Veranstaltung unterstützen, und identifiziere Abhängigkeiten zwischen Arbeitsbereichen. Bestätige die Veranstaltungsbereitschaft, bevor Ausrüstung und Teams mobilisiert werden. Melde Bedenken frühzeitig, wenn die Veranstaltung mit den zugewiesenen Ressourcen, der Ausrüstung oder dem Zeitplan nicht im realistischen Bereich durchgeführt werden kann. 3. Veranstaltungsablauf und Terminsteuerung Den gesamten operativen Veranstaltungsablauf verantwortlich und stelle eine logische Reihenfolge der Aktivitäten anhand von Kunden- und Veranstaltungsortanforderungen sicher. Mobilisierung, Geländezugang, Lieferungen, Compound-Aufbau, Montage, Off‑Track‑Aufbauten, Mängelbeseitigung, Veranstaltungstage, Abbau, Betriebsmittelrückgabe und Demobilisation koordinieren. Fortschritt im Verlauf der Umsetzung mit dem Plan abgleichen und Aufholmaßnahmen koordinieren, wenn Verzögerungen auftreten. Änderungen an einem Arbeitsbereich unmittelbar an alle anderen betroffenen Teams kommunizieren. 4. Veranstaltungsablauf und Terminsteuerung Den gesamten operativen Veranstaltungsablauf verantwortlich und stelle eine logische Reihenfolge der Aktivitäten anhand von Kunden- und Veranstaltungsortanforderungen sicher. Mobilisierung, Geländezugang, Lieferungen, Compound-Aufbau, Montage, Off‑Track‑Aufbauten, Mängelbeseitigung, Veranstaltungstage, Abbau, Betriebsmittelrückgabe und Demobilisation koordinieren. Fortschritt im Verlauf der Umsetzung mit dem Plan abgleichen und Aufholmaßnahmen koordinieren, wenn Verzögerungen auftreten. Änderungen an einem Arbeitsbereich unmittelbar an alle anderen betroffenen Teams kommunizieren. 5. ... (rest of German numbered items continue and full text is included up to the last item). 6. ... 7. ... 8. ... 9. ... 10. ... 11. ... 12. ... 13. ... 14. ... 15. ... 16. ... 17. ... 18. ... 19. ... 20. ... 21. ... The German block continues with the skills and experience section: Umfassende operative Erfahrung im Motorsport, bei Live‑Veranstaltungen... und so weiter bis auf die letzte Zeile: Bereichsübergreifende Koordination, Berichterstattung und Priorisierung.

THE SKILLS AND EXPERIENCE YOU NEED

Significant operational experience within motorsport, live events, signage, temporary infrastructure, production or a similar project‑based environment. Experience managing complex event delivery on site and coordinating multiple operational workstreams. Experience managing teams and specialist functional leads. Strong understanding of installation and event build environments and immovable delivery deadlines. Experience managing labour, equipment and logistical requirements. Experience working with clients in high‑pressure environments. Commercial awareness and understanding of operational cost drivers. Experience working internationally. Formula1 or major motorsport experience is highly advantageous. Event operations and project/programme planning. Resource planning, installation coordination and logistics. People and client management. Problem solving and decision making under pressure. Risk management and H&S awareness. Commercial and cost awareness. Cross‑functional coordination, reporting and prioritisation.

ERFORDERLICHE FÄHIGKEITEN UND ERFAHRUNGEN

Umfassende operative Erfahrung im Motorsport, bei Live‑Veranstaltungen, in Beschilderung, temporärer Infrastruktur, Produktion oder einem ähnlichen projektbasierten Umfeld. Erfahrung in der Leitung komplexer Veranstaltungen vor Ort und der Koordination mehrerer operativer Arbeitsbereiche. Erfahrung in der Führung von Teams und fachlichen Funktionsleitungen. Fundiertes Verständnis von Montage‑ und Veranstaltungsaufbauumgebungen und unverrückbaren Fertigstellungsterminen. Erfahrung in der Steuerung von Personal‑, Ausrüstungs- und Logistikanforderungen. Erfahrung in der Zusammenarbeit mit Kunden unter hohem Druck. Kaufmännisches Verständnis und Kenntnis operativer Kostentreiber. Erfahrung in internationaler Arbeit. Erfahrung in der Formel1 oder bei großen Motorsportveranstaltungen ist von großem Vorteil. Veranstaltungsbetrieb und Projekt‑/Programmplanung. Ressourcenplanung, Montagekoordination und Logistik. Personal‑ und Kundenmanagement. Problemlösung und Entscheidungsfindung unter Druck. Risikomanagement und Arbeitsschutzbewusstsein. Kaufmännisches Verständnis und Kostenbewusstsein. Bereichsübergreifende Koordination, Berichterstattung und Priorisierung.

THE·TEAM does not discriminate on the basis of race, sex, color, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits. THE·TEAM is proudly an equal opportunity employer. We are always searching for the most passionate and talented people from all backgrounds and experiences to join us. More than 20 years into our evolution, we continue to expand our global reach and capabilities to serve clients across sports, music and entertainment. We are committed to making a meaningful impact across key areas of inclusion, community service and sustainability — not only for our employees, but for clients and the industry at large.

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