Operations Manager Assistant

French Consulting; Sinsheim; On-site; EUR 28,000 - 42,000; Part time

Job summary

French Consulting in Sinsheim, Germany is seeking an Operations Manager Assistant to support the Facilities and Logistics team. The role focuses on personnel records, document drafting, HR data updates, and coordinating travel for staff.

You will also handle onboarding, ensure timesheets are accurate, and assist with correspondence and internal communications. This part-time to full-time position is based on-site in Sinsheim and offers growth opportunities.

Qualifications

• Experience in HR administrative tasks and document drafting.
• Strong time management and organizational abilities.
• Excellent communication and interpersonal skills.
• Proficient in handling confidential data.
• Ability to draft letters and manage HR databases.

Responsibilities

• Maintain personnel records in physical and digital formats.
• Draft offers, letters, and termination documents.
• Create letters of recommendation and reprimand.
• Update HR databases with hires, terminations, vacations, sick leave.
• Provide onboarding and orientation for new hires.
• Process onboarding and offboarding paperwork.
• Arrange travel and manage the department's telephone center.
• Review expense reports and respond to HR queries.
• Support internal communications with reports and presentations.
• Participate in HR projects and organize team events.

Skills

Customer service

Time management

Organizational skills

Communication

Interpersonal skills

Decision making

Tools

Microsoft Office

Job description

We are looking for individuals who want to join our team at Sinsheim Germany!

JOBOPENING

• Title: Operations Manager Assistant
• Location: Sinsheim, Germany
• Start date: Mid-November
• Job-Type: Part-Time to Full-Time

COMPANY OVERVIEW

We are French Consulting, a dynamic organization seeking an exceptional Operations Manager Assistant to join our team in Sinsheim. Our company values innovation, teamwork, and excellence.

JOB DESCRIPTION

Your primary responsibility as an Operations Manager Assistant will be to provide top-notch support to the Facilities and Logistics team. Key tasks include maintaining personnel records, drafting essential documents, updating HR databases, validating employee timesheets, and arranging travel accommodations as needed.

RESPONSIBILITIES

• Maintain accurate and up-to-date personnel records, both in physical and digital formats.
• Draft contingency offers, offer letters, extension letters, and termination letters.
• Create letters of recommendation and letters of reprimand.
• Update HR databases with new hires, separations, vacation, and sick leave information.
• Provide comprehensive orientations for new employees, including sharing onboarding packages and explaining company policies.
• Complete In-Processing packages for new hires.
• Process Out-Processing documentation for outgoing personnel.
• Arrange travel accommodations and manage the department's telephone center.
• Review and process expense reports for personnel.
• Manage employee queries related to HR topics, such as W2s and paystubs.
• Promote internal communication through reports and presentations.
• Participate in HR projects and organize team events.

REQUIRED SKILLS AND QUALIFICATIONS

To excel in this role, you should possess strong customer skills, strong Microsoft Office skills, excellent time management and organizational abilities, effective communication and interpersonal skills, and strong decision-making skills.

DOCPER/SOFA/Logistical Support Status

This position is not eligible for support under NATO Status of Forces Agreement (SOFA) supplemental agreement articles 72 or 73.

French Consulting is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.