Office Manager - DACH Region (m/f/d)

PLANON; Frankfurt; Hybrid; EUR 32,000 - 52,000; Part time

Job summary

PLANON is seeking an Office Manager to lead daily office operations across Germany and Switzerland, based in Frankfurt with hybrid travel. You will collaborate with HR, Finance and IT, reporting to the Global Facilities Director in Nijmegen.

Applicants should have 3+ years in office management, strong organization, and fluency in German and English. Regular Frankfurt attendance and travel to DACH offices are required. A qualification in office management is advantageous.

Qualifications

• At least three years in office management or comparable admin role.
• Strong organizational and time management skills with pragmatism.
• Professional proficiency in German and English, written and spoken.

Responsibilities

• Coordinate day-to-day facilities and workplace operations across Germany and Switzerland.
• Organize local events, welcome visitors and manage first point of contact for customers.
• Support HR, Finance and IT with data administration and reporting.

Skills

Office coordination

German language

English language

Microsoft 365

Event planning

Education

Vocational qualification in office management or related field

Tools

Microsoft 365

Job description

Shared Services - General - Office Manager

Job title

Contract type

Permanent

This is a Vacancy of 28 hours per week.

Your primary office location will be Frankfurt.

Given that our three offices in the DACH region are located across Germany and Switzerland, travel will be part of the role. We offer flexibility and hybrid working; however, this role requires regular attendance at the Frankfurt office, on average at least three days per week.

As Office Manager, you will maintain and strengthen a pleasant, professional work environment and help improve practical office processes across the region.

Position

As Office Manager, you will ensure that day-to-day office operations run smoothly and efficiently. You will work closely with local management, the HR Business Partner, Finance and Accounting, and IT. You will report to the Global Facilities Director based at our headquarters in Nijmegen, the Netherlands.

You successfully manage our offices by:

• Coordinating day-to-day facilities and workplace operations across Germany and Switzerland
• Organizing local business and employee events and welcoming visitors, customers and other external contacts. First point of contact for (potential) customers through incoming phone and mail
• Supporting office compliance activities, including health and safety obligations and certification audits
• Coordinating office supplies, incoming post, local asset administration and phone management with IT
• Providing administrative support to the General Manager, including diary management, travel planning, meetings, minutes and presentations
• Anticipating meetings, information needs and deadlines and coordinating input with relevant stakeholders
• Supporting HR, Finance and local teams with data administration, invoice processing and routine reporting

Profile

You are organised, proactive and service oriented. You communicate clearly with different stakeholders, take ownership of operational tasks and handle confidential information with discretion.

Our ideal candidate ticks the following boxes:

• At least three years of relevant experience in office management, workplace coordination or a comparable administrative role
• Great organizational and time management skills with high level of pragmatism
• Strong ability to coordinate and handle multiple prioritiesProfessional proficiency in spoken and written German and English
• Ability to handle confidential and sensitive information with discretion
• Availability to work regularly from the Frankfurt office and travel to other DACH offices when required
• A vocational or professional qualification in office management, business administration or a related field is an advantage
• Experience with Microsoft 365 and with facilities, HR, finance or audit-related administration is an advantage

We offer a healthy work-life balance with the flexibility of hybrid working, in a collaborative and learning-oriented environment with opportunities for continuous development. We put our people at the heart of our company and create an inspiring and safe environment that allows everyone to work , learn , live and play . You will work on challenging projects with leading clients, gaining valuable experience.

Planon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law.

Excited to build connections and make an impact? Join us and help create a well-organised workplace experience across the DACH region.

We may use artificial intelligence (AI) or automated tools to support parts of our recruitment process, such as application screening and candidate assessment. These tools assist our recruiters, and final employment decisions are always made by human professionals.

Legal notice: You can find further legal information in our Impressum here