Office Manager (m/f/d)

Main Capital Partners; Düsseldorf; In loco; EUR 32.000 - 42.000; Part-time

Vantaggi offerti da questo lavoro

Daily complimentary lunch

Company Fitness Plan

Descrizione del lavoro

Main Capital Partners in Düsseldorf expects an experienced Office Manager to keep a fast-paced private equity office running smoothly. You will oversee calendars, meetings, guest relations, travel logistics for the DACH team, and day-to-day operations while aiming for continuous improvements.

The role is based in our city-center office, with on-site work required Monday mornings and 25–32 hours per week. You should be highly proactive, independent yet collaborative, and able to support senior

Competenze

• Experience in office management, executive support, or facilities roles.
• Strong proactive ownership and reliability in a fast-paced environment.
• Excellent written and spoken German and English, with professional communication skills.

Mansioni

• Overseeing complex calendar management for one or more senior colleagues.
• Coordinating and facilitating meetings, ensuring high-quality preparation.
• Acting as the primary point of contact for guests and incoming calls.
• Arranging travel and accommodation for the DACH team.
• Taking end-to-end ownership of the office environment, including supplies and day-to-day operations.
• Identifying and implementing practical improvements to office operations and team environment.
• Supporting organization of company and team events.
• Supporting onboarding of new colleagues.

Conoscenze

Office management

Proactive mindset

Bilingual German/English

Strumenti

Calendar management software

Descrizione del lavoro

To further strengthen our fast-growing operations in our Düsseldorf office, we are looking for an experienced, proactive, and hands-on Office Manager (m/f/d).

Your primary focus will be team enablement: anticipating the needs of senior colleagues, adapting quickly when schedules change, and ensuring that the office remains well organized, fully stocked and ready for productive work.

In this role, you will work closely with our current Office Manager. Together, you will ensure that our office operates seamlessly, professionally and efficiently at all times. You are someone who takes ownership and anticipates what needs to be done. You naturally spot what needs attention and take action.

Why you will enjoy working with us

• You will join a dynamic, dedicated team in an open and collaborative culture.
• You will be based in a beautiful office in Düsseldorf city center, directly on the Rhine promenade.
• Gain insight into a leading private equity firm.
• Enjoy a competitive salary, complimentary daily lunch, and a generous Company Fitness Plan.

What makes you a strong fit

• You bring at least 2 years of experience in a similar office management, executive support, or facilities role.
• Highly proactive, you anticipate needs before they arise and take ownership of your responsibilities.
• You work independently while remaining a strong and reliable team player.
• Structured and organized, you maintain oversight - even during busy periods.
• Representative, service-oriented, and confident in communication; you enjoy supporting senior stakeholders in a fast-paced environment.
• You have an excellent command of German and English, both written and spoken.
• You are available to work 25-32 hours per week in the office; on-site attendance on Mondays is required for operational reasons.

Your key responsibilities will be:

• Overseeing complex calendar management for one or more senior colleagues.
• Coordinating and facilitating meetings, ensuring everything is prepared to a high standard.
• Acting as the primary point of contact for guests and incoming calls.
• Arranging travel and accommodation for the DACH team.
• Taking end-to-end ownership of the office environment, including supplies, shared spaces and day-to-day operational details.
• Continuously identifying and proactively implementing practical improvements to office operations and the team’s working environment for improvements as well as efficiency.
• Supporting the organization of company and team events.
• Supporting the onboarding of new colleagues.