Office Manager & Assistant to CEO m / f / d - (Part-time) 50 – 60 %

Global Legal Entity Identifier Foundation; Frankfurt (Oder); Vor Ort; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

A not-for-profit organization in Frankfurt is seeking a part-time Assistant & Office Manager to support the CEO and management team. Responsibilities include managing calendars, organizing travel, and ensuring smooth office operations. Candidates should have strong office management skills, be fluent in English and German, and be experienced in dynamic environments. This role offers a collaborative workspace, gym membership, and modern equipment. Ideal for individuals ready to make an impactful contribution to the organization.

Leistungen

Multicultural organization

Open office space

Subsidized gym membership

Company iPhone & Macbook

Qualifikationen

• At least 2+ years of experience in similar functions in a multi-national environment.
• Able to work in a dynamic work environment with high energy.
• Experience in event management and travel coordination.

Aufgaben

• Assist CEO and COFO with appointments and calls.
• Manage day-to-day administrative tasks for CEO & COFO.
• Organize and coordinate functions, workshops, and meetings.

Kenntnisse

Strong office management skills

Fluent spoken and written English

Fluent spoken and written German

Excellent IT Skills

Social competency

Tools

Microsoft Office

iMac

Jobbeschreibung

Office Manager & Assistant to CEO m / f / d - (Part-time) 50 – 60 %

Established by the Financial Stability Board in June 2014, the Global Legal Entity Identifier Foundation (GLEIF) is a not-for-profit organization created to support the implementation and use of the Legal Entity Identifier (LEI). GLEIF manages a network of partners, the LEI issuing organizations, to provide trusted services and open, reliable data for unique legal entity identification worldwide. GLEIF services ensure the operational integrity of the Global LEI System and facilitate making the LEI a broad public good available on our website. As a result, the LEI remains the industry standard best suited to providing open and reliable data for unique legal entity identification management. Learn more at .

Position summary

The GLEIF Assistant & Office Manager will support CEO & Management from Monday-Friday in a timely and professional manner. The Assistant & Office Manager’s main duties include scheduling meetings, making travel arrangements and organizing daily calendars. We seek an individual with the ambition and skill to perform in a global organization.

Key Responsibilities :

Assistance :

• Assist CEO and COFO with in- and external appointments and calls independently
• Manage CEO’s and COFOS´s calendar and team calendars
• Manage day-to-day administrative tasks for CEO & COFO (e.g., expense reports, T&E budgeting)

Records management activities, including production, composition, copying, filing and faxing of reports, presentations and meeting minutes

• Ensure and maintain an up-to-date contact list of suppliers
• Gatekeeping

Office Management :

Maintain and order office supplies including furniture and access cards according to corporate policies

• Receipt, distribution and dispatch of mail
• Provide support on ad-hoc projects as designated by superior on demand
• Seeing to staff needs and requests like, complaints and others
• Coordinating with cleaning service, facility manager and landlord for all office related issues

Event & Travel Management :

• Searching for meeting and event locations national and international
• Organize and coordinate functions, such as workshops, staff events, luncheons, catering, annual dinners and meetings
• Work closely with the Communications team on event execution
• Hotel arrangements, including contract negotiations for GLEIF participants (CEO, Board, Managers)
• Travel arrangements for CEO & COFO
• Travel coordination for Board Members and Managers
• Event management personally at the location and ensure smooth functioning

Checking on the actual bill before coordinating with GLEIF’s Finance department regarding payment for catering and cost center

Support GLEIF’s Company Secretary in the preparation of Board Meetings

Experience and competencies for success

• First Experiences in a multi-national, multi-cultural corporation is a plus
• Strong office management skills with at least 2+ years of experience in similar functions
• Initiative and creativeness, flexible and able to work in a dynamic work environment
• High energy and to be engaged both inside and outside of normal business hours
• Fluent spoken and written English and German

Exceptional personal skills including social competency, strong cross-functional communication and people skills

Excellent IT Skills and demonstrated proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook) and a quick learner of processes and systems

Reports into :

CEO & COFO Management responsibility :

No Location :

Frankfurt, Germany

Scope :

Part-time 50 – 60 %

All foreign applicants from outside the EU must have a valid work permit to work in Germany.

What we offer

This is an opportunity to make an impact on the transparency of the financial services and other industries in a not-for-profit, stable business that is committed to investing in the foundation, its partner relationships and its employees. You will join a highly motivated team with the mission to successfully implement the Global Legal Entity Identifier System. Compensation and benefits will be of course adequate to the position.

In addition, we offer :

• Multicultural organization with the office directly in the city center of Frankfurt
• Open office space that facilitates & encourages collaboration; headphones allowed
• Subsidized gym membership
• iMac workstation with 2 displays; custom Keyboard if required
• Company iPhone & Macbook

We look forward to your application. Please send your résumé alongside a letter of interest to