Office Management Associate (m/f/d)

Moxa; München; Vor Ort; EUR 30.000 - 46.000; Vollzeit

Benefits dieser Stelle

30 vacation days

Remote options

Flexible work arrangements

Part-time opportunities

Zusammenfassung

Moxa Europe’s Munich office is looking for an Office Management Associate (m/f/d) to support day-to-day operations, greet visitors, coordinate meetings, manage supplies, and assist with travel logistics.

The role is available immediately and offered as a fixed-term contract for a minimum of 12 months, with possible extension depending on business needs. A proactive, service-oriented mindset and solid English and German communication are essential.

Qualifikationen

• Previous experience in office management or a similar role.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication in English and German.

Aufgaben

• Greet visitors and manage front-desk activities.
• Coordinate meetings and events; handle travel arrangements and logistics.
• Oversee office supplies, facilities, and vendor relations.
• Assist HR and management with onboarding and everyday administrative tasks.
• Support travel expense processes and data documentation.

Kenntnisse

Office management

Organizational skills

Communication skills

English & German language

Proactive mindset

Tools

MS Office

Administrative systems

Jobbeschreibung

Moxa is a leading provider of industrial networking, computing, and automation solutions for enabling the Industrial Internet of Things. With 35 years of industry experience, Moxa has connected more than 118 million devices worldwide and has a distribution and service network that reaches customers in more than 87 countries. We offer a full spectrum of innovative, high-quality solutions that have been deployed in a wide variety of industries, including factory automation, smart rail, smart grid, intelligent transportation, oil and gas, marine, and mining.

Are you a proactive, organized, and service-oriented professional who enjoys supporting teams and keeping day-to-day operations running smoothly? As a Office Management Associate (m/f/d) at Moxa Europe, you’ll be at the heart of our office operations, providing reliable administrative and organizational support to our employees and stakeholders at our Munich office (near Leuchtenbergring).

From coordinating meetings and supporting daily office operations to event planning and organizational tasks, you’ll help ensure seamless collaboration and contribute to the efficiency and productivity of our teams.

The position is available immediately and initially offered as a term employment contract for a min. of 12 months, providing temporary coverage during a colleague’s absence, with the possibility of an extension depending on business needs and circumstances.

Join our international team at Moxa Europe and make a real impact with your proactive mindset, organizational skills, and service-oriented approach.

Key Responsibilities

• Be the welcoming face of our Munich office by greeting visitors, managing incoming calls, coordinating couriers and shipments, and helping create a professional and friendly first impression
• Keep our office running smoothly by taking care of the day-to-day organization of our workplace, including meeting spaces, kitchen and common areas, office supplies, inventory, and other practical needs that come up along the way
• Coordinate our facilities and external partners by working closely with service providers and supporting facility-related topics, company car administration, and leasing
• Work closely with Management and HR by coordinating meetings, supporting correspondence and administrative tasks, and helping new colleagues get off to a smooth start during onboarding
• Bring people together by supporting the planning and coordination of company events, meetings, and conferences and taking care of the related logistics and vendors
• Support smooth and efficient business travel by managing our travel tool, assisting colleagues with bookings and travel-related questions, resolving issues, and coordinating travel expense reimbursements
• Keep the administrative side organized by processing invoices and maintaining relevant data and documentation accurately and in line with our company policies

Qualifications

• Previous experience in office management, administration, or a comparable role
• Practical experience in one or more of: travel management, fleet/car leasing, event coordination, or vendor management
• Strong organizational skills with a hands-on, proactive, and solution-oriented approach
• Ability to manage multiple priorities independently and adapt quickly to changing requirements
• Strong service orientation and confident communication with employees, management, visitors, vendors, and external service providers
• Reliable and detail-oriented working style with a high level of discretion when handling sensitive management and HR-related matters
• Experience in an international working environment is an advantage
• Positive attitude and strong team spirit
• Proficiency in MS Office and confidence in working with administrative systems and digital tools
• Strong written and verbal communication skills in English and German; other languages are a plus

What We Love About Moxa!

• Company: At Moxa Europe, we embody agile work practices, modern leadership, and a flat organizational structure. We empower rapid decision-making, continuous improvement, and fostering a team-oriented, empathetic culture that embodies our values daily. Celebrating our diversity with colleagues from 30 different nationalities creates a dynamic and enriching work environment.
• Compensation & Benefits: Experience a dynamic Compensation and Benefits package that includes fix & performance-oriented pay, leisure and health budgets, an individualized training budget aligned with your goals, and perks like eco-friendly commuting.
• Collaboration: At our company, Collaboration means more than teamwork – it's also about intensive onboarding support with a buddy program, structured department introductions, autonomy in your role, regular team meetings, a feedback-driven culture with goal-setting discussions, and a commitment to embracing global diversity.
• Work-life balance: We prioritize work-life balance with 30 vacation days, flexible work arrangements, remote options, and part-time opportunities. Our vibrant workplace features modern offices, a scenic rooftop terrace, and a calendar filled with team-building & sports events, Oktoberfest visit, and much more.