Office Assistant

Arsenault; München; On-site; EUR 28,000 - 36,000; Full time

Job summary

Arsenault is hiring an Office Assistant for its subsidiary in Germany. You will provide essential administrative support, handle mail and letters, and process basic billing tasks in our software.

You will manage timekeeping, HR documentation, and daily dashboards while coordinating with payroll and HR teams. The role requires strong MS Office skills and fluency in English and French, with German language ability.

Qualifications

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Fluent in English and French; German is required.
• Ability to work independently with discretion and confidentiality.

Responsibilities

• Provide administrative support: filing, mail handling, letters.
• Process basic accounting inputs and billing tasks in the software.
• Enter daily employee hours in the time management tool.
• Record and transmit information across teams.
• Prepare and monitor site management and production dashboards.
• Handle HR tasks: hiring docs, data transmission to HR, payroll liaison.
• Ensure HR procedures are followed and compliant.
• Answer inbound calls professionally.
• Schedule meetings and arrange travel for managers.
• Maintain attendance records and timekeeping for staff.

Skills

MS Office proficiency

English and French fluency

German language skills

Independent worker

Team player

Job description

Arsenault is hiring an Office Assistant for its subsidiary in Germany.

Arsenault Group recently entered into the German market through a Joint Venture. By combining their respective networks and know-how, the ambition of this partnership is to offer a solid and agile alternative to international airlines on the German market.

Missions

• Administrative support: Filing, receiving/sending mail, writing letters
• Processing various accounting information, processing basic billing tasks in the software
• Entering of daily working hours of employees and temporary workers in the time management tool
• Recording and transmitting information
• Preparing and monitoring site management and daily production dashboards
• Handle human resources administration tasks (hiring documents, transmitting data to HR team, coordinating with payroll department)
• Monitoring compliance with HR procedures
• Handling incoming calls in a professional and courteous manner
• Scheduling office events, booking travel arrangements for managers
• Managing employee absence information and daily timekeeping
• Preparation of shuttles to the head office
• Communication of CNESST files with the mutual employer
• Other related tasks

Profile

• Previous administrative support experience desired, ability to work independently
• Advanced level of proficiency in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook) Strong English and French speaking and writing skills
• Diligence, punctuality, discretion, confidentiality and reliability
• Ability to adapt to a dynamic environment, ability to work in a team environment
• Strong interpersonal and customer service skills
• German and English required.

Contract

Permanent Contract

About Arsenault

Specialist in out-of-home catering in 57 countries, and the only player to intervene in all sectors of catering and related services, Arsenault is one of the world leaders in multi-sector catering.