Office Administrator (m/w/d)

Gunzilla GmbH; Frankfurt; In loco; EUR 32.000 - 52.000; Tempo pieno

Vantaggi offerti da questo lavoro

Unlimited paid vacation

Paid sick leave

Flexible working

Work from home

Health insurance

Bonuses

German courses

Public transportation cost coverage

Relocation and accommodation support

Office perks and gym membership

Descrizione del lavoro

Gunzilla Games in Frankfurt seeks an Office Administrator to oversee daily office operations, liaise with vendors, and streamline administrative tasks. You will manage facilities, support HR onboarding, and collaborate with IT on equipment and safety protocols.

The role requires 1+ year in office administration or receptionist work, strong English and German communication, and excellent organization. Flexible, proactive, and independent workers will thrive in this position.

Competenze

• 1+ years of experience in office administration or receptionist role.
• Excellent written and verbal communication in English and German.
• Strong organizational and time-management skills.
• Proactive, independent worker with initiative and follow-through.
• Ability to manage multiple tasks in a fast-paced environment.
• Collaborative yet able to work autonomously when needed.

Mansioni

• Handle all office-related administrative work.
• Coordinate with vendors for supplies, catering, and refreshments.
• Manage facilities and office layout.
• Ensure compliance with German health and safety requirements.
• Oversee office design, layout, and ergonomics.
• Support HR with onboarding and relocations as needed.
• Collaborate with IT on equipment management and administration.
• Monitor and process office operating expenses and invoices.
• Support marketing and events activities.
• Perform ad-hoc duties as required.

Conoscenze

Office administration

Communication (EN/DE)

Time management

Proactive problem solving

Multitasking

Independent work

Descrizione del lavoro

Office Administrator (m/w/d)

Gunzilla Games is looking for an Office Administrator for our Frankfurt studio. You will have endless opportunities to make an impact and demonstrate your creative and innovative approach to problem‑solving. You will help oversee all daily office operations, including managing communal spaces and liaising with external contacts and vendors; you will also help streamline daily office management administration.

Responsibilities

• Handle all office‑related administrative work.
• Work with vendors to ensure office supplies, catering/lunches, snacks, and drinks are always stocked.
• Manage facilities across the office.
• Have knowledge of and comply with German health and safety requirements.
• Manage office design, layout, and ergonomics.
• Collate closely with HR for new hire onboarding and facilitate employee relocations as required.
• Close collaboration with IT for the management and administration of tech equipment.
• Be responsible for the financial administration of office operational expenses.
• Facilitate Marketing and events department.
• Perform ad‑hoc duties as required.

Requirements

• 1+ years of strong previous experience in an office administration or receptionist role.
• Facilities Management experience.
• Exceptional communication skills in English and German, liaising with outside contacts, vendors, and all levels of management and staff.
• Tenacious self‑starter with a high level of initiative and strong follow-through.
• Highly organized with the ability to prioritize competing interests in a fast‑paced environment.
• Must be able to confidently and effectively handle multiple assignments at once.
• Proactive problem solver with the ability to take the reins on various projects and duties.
• Outgoing and diplomatic with a poised professional demeanor; able to work independently or alongside a team.

Benefits

• Unlimited paid vacation.
• Paid sick leave.
• Flexible working.
• Work from home.
• Health insurance.
• Bonuses.
• German courses.
• Public transportation cost coverage.
• Relocation and accommodation support.
• Office perks and gym membership.