Office Manager (m/f/d), Fishlabs GmbH

PLAION GmbH Höfen; Hamburg; On-site; EUR 35,000 - 55,000; Full time

Benefits offered by this job

Discounted gym membership

Fresh fruit

A variety of free drinks

Healthy work-life balance

Family-friendly workplace

Relocation packages

Job summary

Fishlabs GmbH in Hamburg is seeking an experienced Office Manager to act as the front desk contact, handle mail, invoices, and coordinating with suppliers and the property management. The role includes organizing events, travel, onboarding new employees and maintaining a positive and proactive office environment.

Requirements include completed apprenticeship or equivalent, 2-4 years in office management, fluent German and English, and strong IT skills (Word, Excel, PowerPoint).

Qualifications

• Completed apprenticeship or equivalent professional experience.
• Fluent in German and English (English is the company language).
• Proficiency in standard office software (Word, Excel, PowerPoint).
• Strong organizational skills, proactive and structured approach.

Responsibilities

• Looking after the front office: contact person for colleagues and visitors.
• Handling mail, general correspondence, filing and office organization.
• Administration and ordering of office supplies, merch, drinks and food.
• Checking invoices and coordinating with suppliers and property management.

Skills

German language

English language

Organizational skills

Communication skills

Proactive mindset

Education

Completed apprenticeship or equivalent professional experience

Tools

Word

Excel

PowerPoint

Job description

About Fishlabs Fishlabs GmbH, headquartered in Hamburg, has been delivering outstanding video games since 2004, consistently expanding its portfolio of shipped titles. In December 2013, the studio joined Plaion (formerly known as Koch Media), a world-leading developer, publisher, and distributor of digital entertainment products. As part of Plaion and alongside the various sister studios across the globe, FISHLABS keeps creating stunning immersive experiences that inspire millions of players worldwide. The 70-strong, multinational team of FISHLABS has assembled a broad portfolio of award-winning own IPs as well as co-development titles and keeps at the forefront of gaming. We are looking to continue building on our success with humble but talented and creative people who have a passion for making outstanding games and want to be at the forefront of gaming. Are you ready for the challenge? Join us! This is going to be a thrilling ride.

Your Mission

Looking after the front office: You are the contact person for our colleagues and visitors Receiving and sending mail, general correspondence, as well as filing and office organization are part of your daily tasks Administration and ordering of office supplies (except IT hardware/software, which our IT department orders itself), merch items, drinks and food Checking incoming and outgoing invoices and being the contact person for suppliers Coordination with the property management (repairs and maintenance in the office) and external service providers such as cleaning services Organizing events (e.g. team events, Christmas parties, etc.) and travel planning. Looking after our company apartment (move-in and move-out dates, communication with the property management/cleaning service) Office onboarding for new employees

Your Skillset

Completed apprenticeship or equivalent professional experience At least 2-4 years of professional experience in office management A desire to work in an international environment Excellent command of German and English (English is the company language) Proficiency in standard office software (Word, Excel, PowerPoint) A proactive, independent, and structured approach to work, a hands‑on mentality, enthusiasm, and a drive to move things forward Strong communication skills, openness to feedback, and self-confidence The ability to maintain an overview and a positive, friendly demeanor, even during hectic periods Flexibility in responding to various situations and the ability to spontaneously adjust priorities Strong organizational skills and the ability to work effectively, even under pressure

Mission Support

We are just as passionate about our games as we are about their creators (Could that be you?!). Your job comes with personal responsibility, freedom and short decision-making routes. And most importantly - A motivated, international team full of fellow gamers. The studio is located in a bright, modern office, right in the center of Hamburg.

With a selection of benefits for all our staff:

• discounted gym membership
• fresh fruit
• a variety of free drinks
• A healthy work-life balance
• family-friendly workplace
• relocation packages

Coming from abroad? No problem!