Office Manager (m/f/d)

PLAION GmbH; Hamburg; On-site; EUR 32,000 - 42,000; Part time

Benefits offered by this job

Discounted gym membership

Fresh fruit and free drinks

Relocation packages

Family-friendly workplace

Job summary

Fishlabs GmbH in Hamburg is seeking an organized Office Manager to support our busy studio. You will be the first point of contact for colleagues and visitors and handle mail, filing, and office supplies.

The role is part-time, mornings, on-site, about 20 hours per week. You will work with a friendly, international team and coordinate events, travel, and onboarding for new hires to keep our office running smoothly.

Qualifications

• Completed apprenticeship or equivalent professional experience.
• 2–4 years of professional experience in office management.
• Fluency in German and English; English is the company language.
• Proficient with Word, Excel and PowerPoint.
• Proactive, independent, and structured approach to work.
• Strong communication skills and ability to handle pressure.
• Flexible and able to adapt priorities in a dynamic environment.

Responsibilities

• Front office contact for colleagues and visitors.
• Receive and send mail; general correspondence; filing and organization.
• Administration and ordering of office supplies (excluding IT hardware/software).
• Check invoices and liaise with suppliers.
• Coordinate with property management and external service providers.
• Organize events and travel planning.
• Looking after company apartment move-in/out dates and coordination.
• Office onboarding for new employees.
• Part-time mornings, on-site in office, ~20 hours per week.

Job description

About Fishlabs

Fishlabs GmbH, headquartered in Hamburg, has been delivering outstanding video games since 2004, consistently expanding its portfolio of shipped titles. In December 2013, the studio joined Plaion (formerly known as Koch Media), a world-leading developer, publisher, and distributor of digital entertainment products. As part of Plaion and alongside the various sister studios across the globe, FISHLABS keeps creating stunning immersive experiences that inspire millions of players worldwide. The 70-strong, multinational team of FISHLABS has assembled a broad portfolio of award-winning own IPs as well as co-development titles and keeps at the forefront of gaming.

We are looking to continue building on our success with humble but talented and creative people who have a passion for making outstanding games and want to be at the forefront of gaming.

Are you ready for the challenge? Join us! This is going to be a thrilling ride.

Your Mission

• Looking after the front office: You are the contact person for our colleagues and visitors
• Receiving and sending mail, general correspondence, as well as filing and office organization are part of your daily tasks
• Administration and ordering of office supplies (except IT hardware/software, which our IT department orders itself), merch items, drinks and food
• Checking incoming and outgoing invoices and being the contact person for suppliers
• Coordination with the property management (repairs and maintenance in the office) and external service providers such as cleaning services
• Organizing events (e.g. team events, Christmas parties, etc.) and travel planning.
• Looking after our company apartment (move-in and move-out dates, communication with the property management/cleaning service)
• Office onboarding for new employees
• We are looking for someone to work part-time in the mornings, on-site in our office, 5 days a week (~20 hours)

Your Skillset

• Completed apprenticeship or equivalent professional experience
• At least 2-4 years of professional experience in office management
• A desire to work in an international environment
• Excellent command of German and English (English is the company language)
• Proficiency in standard office software (Word, Excel, PowerPoint)
• A proactive, independent, and structured approach to work, a hands-on mentality, enthusiasm, and a drive to move things forward
• Strong communication skills, openness to feedback, and self-confidence
• The ability to maintain an overview and a positive, friendly demeanor, even during hectic periods
• Flexibility in responding to various situations and the ability to spontaneously adjust priorities
• Strong organizational skills and the ability to work effectively, even under pressure

Mission Support

We are just as passionate about our games as we are about their creators (Could that be you?!). Your job comes with personal responsibility, freedom and short decision-making routes. And most importantly - A motivated, international team full of fellow gamers.

The studio is located in a bright, modern office, right in the center of Hamburg. With a selection of benefits for all our staff: Including discounted gym membership, fresh fruit and a variety of free drinks. A healthy work-life balance is important to you? For us too! That's why we are also awarded as a family-friendly workplace. Coming from abroad? No problem! We also offer relocation packages.

• Including discounted gym membership, fresh fruit and a variety of free drinks.
• A healthy work-life balance is important to you? For us too!
• That's why we are also awarded as a family-friendly workplace.
• Coming from abroad? No problem! We also offer relocation packages.