Office Administrative Assistant

Kaizen Resourcing; Darmstadt; Presencial; EUR 28 000 - 36 000; Tempo integral

Resumo da oferta

Kaizen Resourcing Ltd is seeking an organised Office Assistant in Darmstadt to support senior management and colleagues across the business. The role covers front-desk duties, admin tasks, and coordination of calendars, travel, and events.

The ideal candidate will be reliable, proactive, and able to manage multiple priorities with a structured approach. Fluency in German and good English are required.

Qualificações

• Experience in an office administration, office management, or assistant role.
• A completed qualification in office administration or a related field would be advantageous.
• Strong organisational and prioritisation skills.
• Fluent in German and a good working knowledge of English.

Responsabilidades

• Manage front-desk activities and greet customers and visitors, handling enquiries by phone and email.
• Provide day-to-day administrative support to senior management and colleagues across the business.
• Coordinate calendars, meetings, business travel and internal team events.
• Maintain company records and ensure administrative information is up to date.
• Oversee purchasing activities, request supplier quotations and coordinate external service providers.
• Support administration of company vehicles and e-bike leasing arrangements.
• Assist with invoice processing, expense documentation and general financial administration.
• Provide pre-accounting support, including organising invoices and receipts for the accounting team.

Conhecimentos

Organisational skills

Multitasking

Independent work

Customer service

German language

English language

Formação académica

Office administration qualification

Related field qualification

Ferramentas

Microsoft Word

Microsoft Excel

Microsoft Office

Descrição da oferta de emprego

We are working with an established and growing technology business based in Darmstadt, Germany, which is looking to recruit an organised and proactive Office Assistant.

This is a varied position where you’ll play an important role in the smooth day-to-day running of the business. Working closely with senior management and supporting colleagues across the organisation, you’ll take responsibility for a broad range of administrative and organisational activities.

The ideal candidate will be approachable, reliable and comfortable managing multiple priorities, with the ability to work independently and take ownership of their responsibilities.

Key Responsibilities

• Manage front-desk activities and act as the first point of contact for customers and visitors, handling enquiries by phone and email.
• Provide day-to-day administrative support to senior management and colleagues across the business.
• Coordinate calendars, meetings, business travel and internal team events.
• Manage incoming and outgoing correspondence, maintain company records and ensure administrative information is kept up to date.
• Oversee purchasing activities, request supplier quotations and coordinate external service providers.
• Support the administration of company vehicles and e-bike leasing arrangements.
• Assist with invoice processing, expense documentation and general financial administration.
• Provide pre-accounting support, including organising invoices and receipts for the accounting team.

What We’re Looking For

• Previous experience in an office administration, office management, or assistant position.
• A completed qualification in office administration or a related field would be advantageous.
• Strong organisational skills and the ability to manage competing priorities.
• Confident user of Microsoft Office, particularly Word and Excel.
• A structured, proactive and independent approach to work.
• Fluent in German and a good working knowledge of English.
• A friendly, professional and customer-focused approach, particularly when handling telephone enquiries.
• Reliable, approachable and comfortable working as part of a team.