Marketing Business Operations Specialist

Jobgether; Deutschland; Remote; EUR 56.000 - 65.000; Vollzeit

Benefits dieser Stelle

Fully remote position

Rolling application reviews

Medical, dental, and vision insurance

401(k) savings plan

Zusammenfassung

Partner company is seeking a Marketing Business Operations Specialist to support an organized, scalable marketing operation. Based in the United States, you will manage vendors, licenses, renewals, and documentation while collaborating with Marketing, Finance, Procurement, Legal, IT, and external partners.

The role emphasizes process improvement, workflow clarity, and building expertise across Marketing Operations, Vendor Management, and Project Management. Fully remote with rolling reviews.

Qualifikationen

• Bachelor's degree in Marketing, Business, Communications, Operations, or related field.
• 3 years of experience in marketing, business operations, project coordination, or related roles.
• Strong organizational skills to manage multiple tasks, deadlines, and documentation.
• Excellent written and verbal communication across functions.
• Experience with spreadsheets and business documentation tools.

Aufgaben

• Maintain operational infrastructure for marketing activities with accurate information.
• Manage vendor, technology, contract, SOW, renewal, license trackers for visibility.
• Support renewal coordination, procurement requests, invoices, and PO follow-ups.
• Collaborate with Marketing, GTM, Finance, Procurement, Legal, IT, and vendors.
• Create SOPs, templates, calendars, and process documentation.

Kenntnisse

Project coordination

Vendor coordination

Communication

Organization

Ausbildung

Bachelor's degree in Marketing, Business, Communications, Operations, or related field

Tools

Microsoft Excel

SharePoint

Teams

PowerPoint

Smartsheet

Jobbeschreibung

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Marketing Business Operations Specialist based in United States.

This role supports the operational foundation that keeps a marketing organization organized, efficient, and scalable. You will help manage vendor and technology inventories, contracts, renewals, licenses, procurement activities, and operational documentation. The position offers broad exposure to Marketing, Finance, Procurement, Legal, IT, and other cross-functional teams. You will contribute to improving workflows, strengthening documentation, and ensuring stakeholders have the information and resources they need. The role is well suited to an organized professional who enjoys coordinating multiple priorities and creating structure. It also provides an opportunity to build expertise across Marketing Operations, Business Operations, Marketing Technology, Vendor Management, or Project Management.

Accountabilities:

You will help maintain the operational infrastructure supporting marketing activities while ensuring information, processes, and follow-ups remain accurate and organized.

• Maintain vendor, technology, contract, SOW, renewal, license, and ownership trackers to provide accurate operational visibility.
• Support renewal coordination, procurement requests, invoice tracking, purchase order follow-ups, and related documentation.
• Track vendor utilization and performance by gathering usage information, stakeholder feedback, renewal inputs, risks, and action items.
• Support SharePoint administration and governance by organizing libraries and folders, maintaining document standards, updating content, and improving access to approved resources.
• Create and maintain SOPs, checklists, templates, calendars, process documentation, and other operational reference materials.
• Prepare recurring business operations updates, trackers, and summaries covering vendors, renewals, licenses, utilization, SharePoint organization, and operational requests.
• Collaborate with Marketing, GTM, Finance, Procurement, Legal, IT, and external vendors to gather information, resolve open items, and maintain progress.
• Identify opportunities to improve organization, workflow clarity, documentation, and repeatable processes across the marketing function.
• Contribute to special projects and other operational initiatives as assigned.

Requirements:

The ideal candidate is highly organized, detail-oriented, adaptable, and motivated to develop expertise in marketing and business operations. You should be comfortable coordinating multiple priorities, working with business documentation, and collaborating with stakeholders across different functions.

• Bachelor's degree in Marketing, Business, Communications, Operations, or a related field preferred.
• 3 years of experience in marketing, business operations, project coordination, administrative support, vendor coordination, or a related function preferred.
• Strong organizational skills with the ability to manage multiple tasks, deadlines, documents, trackers, and follow-ups in a fast-paced environment.
• Excellent written and verbal communication skills with the ability to work professionally and collaboratively across functions.
• Comfortable working with spreadsheets, trackers, shared files, and business documentation.
• Experience with Microsoft Excel, SharePoint, Teams, PowerPoint, or Smartsheet is a plus.
• Curiosity about marketing and a strong interest in learning how marketing operations, technology, vendors, reporting, and project management contribute to business growth.
• Demonstrated judgment, accountability, confidentiality, follow-through, and a service-oriented approach to supporting internal stakeholders.
• Ability to learn new tools, systems, processes, and marketing operations practices quickly.
• Interest in developing a career in Marketing Operations, Business Operations, Marketing Technology, Project Management, or Vendor Management.
• Comfortable asking questions, learning from cross-functional partners, documenting processes, and identifying ways to improve how work is organized.
• Strong ownership mindset and willingness to learn the marketing function from the ground up.
• Ability to communicate information, solve problems, interpret data, make timely workflow decisions, maintain focus, and follow established processes and protocols.
• Ability to work independently and accurately while meeting productivity expectations.
• Ability to work from a dedicated, secure workspace with reliable high-speed internet connectivity.

Benefits:

• Base compensation of $65,000--$75,000 per year.
• Eligibility for commission or discretionary bonus consideration, depending on the applicable compensation structure.
• Medical, dental, and vision insurance.
• Disability and life insurance coverage.
• 401(k) savings plan.
• Paid family leave.
• 9 paid holidays per year.
• 17--27 days of Paid Time Off (PTO) per year, depending on level and length of service.
• Fully remote position with virtual interviews.
• Applications are reviewed on a rolling basis; the anticipated application window closes October 8, 2026, subject to change based on hiring needs and application volume.