Management Assistant (all genders)

Worldwide Flight Services, Inc.; Frankfurt; Vor Ort; EUR 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Holiday and Christmas bonuses

Structured onboarding

Professional development opportunities

Zusammenfassung

Worldwide Flight Services GmbH in Frankfurt is looking for a Management Assistant (all genders) to support the Head of Operations with coordinating the department, preparing decision materials and driving small projects in a fast-paced logistics environment.

You will organize meetings, create presentations, maintain KPIs, and act as a central interface between operational management and internal departments. Fluency in German and English is essential.

Qualifikationen

• Completed commercial training in freight forwarding, logistics or office management.
• 1–3 years of experience in an assistant role.
• Experience in logistics or air cargo is an advantage.
• Strong ability to prepare management documents and reports.
• Excellent organizational skills with high personal responsibility.
• Strong communication skills and team orientation.
• Analytical thinking and a structured working style.
• Proactive, discreet and trustworthy personality.
• Fluent in German and English, both written and spoken.

Aufgaben

• Independent coordination and prioritization of administrative processes within the department
• Organization, documentation and follow-up of meetings and internal events
• Creation and maintenance of presentations, decision-making documents, statistics and operational KPIs
• Scheduling and preparation of meetings, follow-ups and internal alignment processes
• Maintenance of filing structures and documentation systems to ensure transparent information flow
• Support in operational and administrative finance processes (e.g. invoicing)
• Central interface between operational management, executive leadership and internal departments
• Administrative communication with customers and service providers
• Handling of special assignments on behalf of department management
• Support in project management tasks

Kenntnisse

German & English

Communication skills

Analytical thinking

Organizational skills

Presentation skills

Ausbildung

Commercial training in logistics

Jobbeschreibung

Job Title: Management Assistant (all genders)

WFS, a member of the SATS Group, is a global air cargo logistics leader and best in class ground handling partner.
We offer services for Air Cargo, Ground Handling and specialist needs.
SATS-WFS has a strong presence across a combined network of over 215 locations and employs over 46 000 of the finest professionals all over the world.

To strengthen our team, we are looking to fill the following full-time position as soon as possible:

Management Assistant (all genders)

The Management Assistant supports the Head of Operations in managing the department. Acting as a central coordination and communication interface, this role prepares decision-making materials, actively supports change processes and takes ownership of smaller projects or sub-projects.

Independent coordination and prioritization of administrative processes within the department

Organization, documentation and follow-up of meetings and internal events

Creation and maintenance of presentations, decision-making documents, statistics and operational KPIs

Scheduling and preparation of meetings, follow-ups and internal alignment processes

Maintenance of filing structures and documentation systems to ensure transparent information flow

Support in operational and administrative finance processes (e.g. invoicing)

Central interface between operational management, executive leadership and internal departments

Administrative communication with customers and service providers

Handling of special assignments on behalf of department management

Support in project management tasks

Your profile

Completed commercial training (e.g. in freight forwarding and logistics services, office management or industrial administration)

1–3 years of experience in a comparable assistant role

Experience in logistics or air cargo industry is an advantage

Basic knowledge of accounting/invoicing processes is a plus

Strong skills in preparing management documents, reports and presentations

Excellent organizational skills and a high degree of personal responsibility

Strong communication skills and team orientation

Analytical thinking and a structured working style

Proactive, discreet and trustworthy personality with a desire to contribute

• Fluent in German and English, both written and spoken

What we offer:

• As a future-oriented company, WFS Worldwide Flight Services GmbH offers performance-related remuneration (including holiday and Christmas bonuses) a wide range of social benefits, structured onboarding and targeted professional development opportunities.

Contact:

If you have any questions, you can reach our Senior Recruiter Maik Riedel at [phone].