Workplace Coordinator (all genders) Part-time 80%

Lufthansa Group; Köln; Hybrid; EUR 38.000 - 52.000; Vollzeit

Zusammenfassung

Eurowings Digital GmbH is seeking a Workplace Coordinator to blend office management with trusted executive support. You will create a welcoming, well-organized workplace while enabling the Executive to focus on leadership and business priorities through reliable and confidential support.

The role requires completing vocational training in relevant fields, experience in office management and executive assistance, and fluent English and German.

Qualifikationen

• Completed vocational training in office management, business administration, hospitality, or a comparable field.
• Relevant professional experience in office or workplace management and executive assistance, leadership support, or a comparable administrative role.
• Fluent English and German.

Aufgaben

• Take ownership of smooth day-to-day office operations and maintain a professional, welcoming, and representative environment.
• Coordinate catering, office supplies, meeting-room readiness, visitor arrangements, internal activities, facilities, maintenance, cleaning, and external service providers.
• Act as the central point of contact for employees, visitors, building management, and service partners, ensuring a consistently positive workplace experience.
• Coordinate office events and team occasions, support health, safety, security, and workplace compliance, and identify practical improvements to employee satisfaction.
• Provide trusted and confidential day-to-day executive support, including calendar management, appointment coordination, and proactive resolution of scheduling conflicts.
• Organize leadership meetings, prepare agendas and materials, coordinate follow-up actions, format documents and presentations, and work effectively with internal and external stakeholders.

Kenntnisse

Office management

Executive support

Calendar management

Stakeholder management

Bilingual English/German

Ausbildung

Vocational training in office management or related field

Jobbeschreibung

As Workplace Coordinator, you will combine office management with trusted executive support. You will create a welcoming, well-organized workplace while enabling the Executive to focus on leadership and business priorities through reliable and confidential support.

Tasks

• Take ownership of smooth day-to-day office operations and maintain a professional, welcoming, and representative environment
• Coordinate catering, office supplies, meeting-room readiness, visitor arrangements, internal activities, facilities, maintenance, cleaning, and external service providers

• Act as the central point of contact for employees, visitors, building management, and service partners, ensuring a consistently positive workplace experience
• Coordinate office events and team occasions, support health, safety, security, and workplace compliance, and identify practical improvements to employee satisfaction
• Provide trusted and confidential day-to-day executive support, including calendar management, appointment coordination, and proactive resolution of scheduling conflicts
• Organize leadership meetings, prepare agendas and materials, coordinate follow-up actions, format documents and presentations, and work effectively with internal and external stakeholders

Requirements

What you'll need

• Completed vocational training in office management, business administration, hospitality, or a comparable field
• Relevant professional experience in office or workplace management and executive assistance, leadership support, or a comparable administrative role
• Fluent English and German

• Experience coordinating facilities, service providers, meetings, calendars, correspondence, presentations, reports and meeting materials
• Solid communication and stakeholder-management skills, with confidence interacting with senior leaders, employees, external partners and service providers

What you'll bring

• Strong organizational and prioritization skills, with the ability to balance office management and executive support
• A proactive, hands-on, structured and solution-oriented way of working
• A strong service mindset and genuine motivation to create a great experience for employees, leaders and visitors
• High levels of reliability, discretion, personal responsibility and attention to detail
• The ability to create structure, follow through dependably and handle confidential and sensitive information

About Eurowings Digital GmbH

We want to unfold the world to our customers. Eurowings Digitals mission is to deliver the most convenient and affordable end2end travel experience by connecting the physical and digital world. While our customers enjoy their journey, we take charge of a carefree travel experience. Not only offering quality flights for affordable prices, but being a travel companion all along the way. From their first inspiration to their favorite travel memories. Therefore we launched a whole new company which puts their customer into their total focus. Together we are going to discover, develop and test new products along the whole customer journey, on- and offline. In agile and diverse teams we will revolutionize the way of travelling.