ICS, Executive Assistant - Frankfurt

Blackstone; Frankfurt; Vor Ort; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

A leading global asset management firm in Frankfurt seeks an experienced Executive Assistant to support Managing Directors in the Private Equity and Real Estate teams. The role involves extensive diary management, international travel coordination, and collaboration with external clients. Ideal candidates should have prior experience as an EA, fluency in both German and English, and strong competencies in Microsoft Office and Salesforce. This position offers dynamic responsibilities in a professional environment.

Qualifikationen

• Ability to work to competing deadlines with a can-do attitude.
• Extensive experience with complex travel arrangements.
• Strong attention to detail and follow-through is crucial.

Aufgaben

• Manage diaries and coordinate meetings across multiple time zones.
• Organize national and international travel arrangements.
• Generate meeting notes and reports in Salesforce.

Kenntnisse

Strong communication skills

Fluency in German and English

Proactive approach

Ability to prioritize

Ausbildung

Previous EA Experience

Tools

Microsoft Office Suite

Salesforce

Concur

Jobbeschreibung

Blackstone is the world’s largest alternative asset manager. We seek to create positive economic impact and long-term value for our investors, the companies we invest in, and the communities in which we work. We do this by using extraordinary people and flexible capital to help companies solve problems. Our $1.1 trillion in assets under management include investment vehicles focused on private equity, real estate, public debt and equity, infrastructure, life sciences, growth equity, opportunistic, non-investment grade credit, real assets and secondary funds, all on a global basis. Further information is available at www.blackstone.com. Follow Blackstone on LinkedIn, X, and Instagram.

The Executive Assistant will provide dedicated support to two Managing Directors based in Frankfurt – one in the Private Equity ICS Team and one in the Real Estate ICS Team.

The responsibilities include:

• Extensive diary management; coordinating internal and external meetings in the UK, US, Asia and Europe. Working regularly with other team EAs and external EAs to coordinate meetings/calls over different time zones, also using Zoom and Teams
• Booking conference rooms for internal and external meetings; registering guests in the visitor system
• Organizing national and international travel arrangements, including flights, cars and hotels
• Coordinating attendance at meetings at conferences and preparing briefing note packs in collaboration with the ICS team
• Interface with external clients/business colleagues
• Meeting note data entry and report generation in Salesforce
• Liaising with compliance for approvals of marketing documents
• Completion of detailed corporate expenses via Concur, including tracking receipts and reimbursements
• Supporting the ICS team across various workstreams, including:
  • Tracking meetings in Salesforce CRM system
  • Answering LP queries/requests by phone or email or forwarding requests to appropriate team members where necessary
  • Liaising directly with LPs to coordinate and diarize meetings
  • Coordinating and managing logistics for roadshows from start to finish
  • Preparing and updating Excel spreadsheets when required

Qualifications and Experience

• Strong communication skills; high EQ; and fluency in both German and English (spoken and written)
• Ability to work to competing deadlines and with a “can-do” attitude
• Previous EA Experience from a similar professional/corporate background. Prior experience in an Investor Relations team preferred
• Extensive experience with Microsoft Office Suite, as well as experience with CRM software (knowledge of Salesforce preferred), and Concur
• Experience with coordinating complex travel arrangements
• Proactive approach, eye for detail and strong follow through
• Ability to set priorities independently and multi task
• Ability to build relationships with key stakeholders and management
• Perform duties with the highest level of confidentiality and integrity

Note: The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training. All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), [phone] (EMEA) or [phone] (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or client questions;
• Marketing Blackstone funds to new or existing clients;
• Supervising or training securities licensed employees;
• Structuring or creating Blackstone funds/products; and
• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis. Please speak with your Blackstone Recruiting contact with any questions.

To submit your application please complete the form below. Fields marked with a red asterisk * must be completed to be considered for employment (although some can be answered "prefer not to say"). Failure to provide this information may compromise the follow-up of your application. When you have finished click Submit at the bottom of this form.