HR Specialist

TaskVerse; Deutschland; On-site; EUR 28,000 - 39,000; Full time

Benefits offered by this job

Permanent employment contract

30 days vacation + special days

Bonus

Flexible working hours

Training and development

Location in Berlin

Job summary

Volkssolidarität Berlin mbH is seeking an HR Specialist (m/w/d) to oversee payroll, contracts, and personnel data in a compliant, efficient manner. You will handle end-to-end HR processes and collaborate with departments and external agencies from Storkower Straße in Berlin.

The role requires a solid HR administration background, strong communication, and discretion when handling sensitive information. A permanent contract with flexible hours is offered, along with development opportunities in a

Qualifications

• Completed commercial vocational training with HR focus or comparable degree.
• Minimum of three years experience in HR administration and payroll processing.
• Experience with works councils is advantageous.

Responsibilities

• Manage complete administrative support for employees from onboarding to offboarding.
• Perform accurate payroll processing in compliance with laws and policies.
• Prepare employment contracts, certificates and references with accuracy.
• Maintain and update personnel files and master data with confidentiality.
• Handle absences, time accounts, and related reports.
• Ensure compliance with deadlines in employment, social security and tax matters.
• Generate HR reports and support management decisions.
• Assist with annual financial statements and related HR documentation.
• Serve as point of contact for internal departments and external authorities.

Skills

HR administration

Payroll processing

Employment law knowledge

MS Office

Communication skills

Education

Commercial HR-focused vocational training

Tools

SD Worx

Fidelis.Personal

Geocon

Job description

About The Company

The Dienstleistungsgesellschaft der Volkssolidarität Berlin mbH is a wholly owned subsidiary of the Volkssolidarität Landesverband Berlin e.V. and functions as a professional service provider within the Volkssolidarität organization. As a social and welfare association, Volkssolidarität Berlin boasts a membership of approximately 12,000 individuals and employs over 2,500 staff across seven different companies. The organization is dedicated to providing comprehensive social services and community support, emphasizing inclusivity, social responsibility, and sustainable development. The company fosters a collaborative and supportive work environment, committed to the professional growth of its employees and the delivery of high-quality services to the community.

About The Company

The Dienstleistungsgesellschaft der Volkssolidarität Berlin mbH is a wholly owned subsidiary of the Volkssolidarität Landesverband Berlin e.V. and functions as a professional service provider within the Volkssolidarität organization. As a social and welfare association, Volkssolidarität Berlin boasts a membership of approximately 12,000 individuals and employs over 2,500 staff across seven different companies. The organization is dedicated to providing comprehensive social services and community support, emphasizing inclusivity, social responsibility, and sustainable development. The company fosters a collaborative and supportive work environment, committed to the professional growth of its employees and the delivery of high-quality services to the community.

About The Role

We are seeking a dedicated HR Specialist (m/w/d) to join our team. In this role, you will be responsible for managing the administrative aspects of our personnel processes, ensuring accurate and efficient handling of employee-related tasks from onboarding to offboarding. Your expertise will support the organization in maintaining compliant and streamlined HR operations, particularly focusing on payroll processing, contract management, and personnel data maintenance. This position offers an excellent opportunity for a professional with a strong background in HR administration and payroll to contribute to a dynamic organization committed to social welfare. The role requires a detail-oriented approach, excellent communication skills, and the ability to handle sensitive information with discretion.

Qualifications

The ideal candidate will possess a completed commercial vocational training with a focus on Human Resources or a comparable degree. A minimum of three years of professional experience in HR administration and payroll processing is essential. Experience working with works councils is advantageous. Candidates should have solid knowledge of employment law, tax regulations, and social security legislation. Proficiency in HR systems such as SD Worx, Fidelis.Personal, and Geocon, along with strong skills in MS Office, is preferred. Excellent communication and customer service skills, coupled with a structured and reliable working style, are critical for success in this role. The ability to remain calm and solution-oriented under pressure is also highly valued.

Responsibilities

• Manage the complete administrative support for employees throughout their employment lifecycle, including contract creation, amendments, and terminations.
• Perform accurate payroll processing in accordance with legal requirements and organizational policies.
• Prepare employment contracts, certificates, and references, ensuring compliance with relevant regulations.
• Maintain and update personnel files and all relevant master data with precision and confidentiality.
• Handle employee absences, manage time accounts, and process related notifications and reports.
• Ensure adherence to deadlines and legal requirements in employment, social security, and tax matters.
• Generate HR reports, statistics, and evaluations to support management decision-making.
• Assist with the preparation of the annual financial statement and related HR documentation.
• Act as a point of contact for internal stakeholders such as department heads and management, as well as external entities including authorities, health insurers, and social security agencies.

Benefits

• Permanent employment contract in either part-time (minimum 32 hours per week) or full-time (39 hours per week) arrangements, with workdays from Monday to Friday.
• Competitive salary aligned with the Paritätische Tarifgemeinschaft (PTG) collective agreement, with gross monthly pay up to €3,491.92 depending on experience and qualifications.
• Annual bonus payment to recognize your contributions.
• Generous vacation entitlement of 30 days per year, plus additional leave on Christmas Eve, New Year’s Eve, and your birthday.
• Flexible working hours and organizational support to promote work-life balance and family-friendly policies.
• Engaging and diverse range of tasks to foster professional growth and job satisfaction.
• Opportunities for external and internal training and development to enhance your skills and career progression.
• Work location at Storkower Straße 111, 10407 Berlin, in a vibrant and accessible environment.

Equal Opportunity

Since May 2022, we are proud members of the Charter of Diversity, actively promoting diversity and inclusion in the workplace. We are committed to creating an environment free from discrimination based on age, disability, ethnicity, race, gender, religion, worldview, or sexual orientation. We believe that a diverse workforce enhances our ability to serve our community effectively and fosters a culture of mutual respect and understanding. We welcome applications from individuals of all backgrounds and are dedicated to providing equal employment opportunities to all candidates.