Grants Management Coordinator, Resource Development

Jobtailor; Deutschland; Remote; EUR 47.000 - 65.000; Vollzeit

Zusammenfassung

Jobtailor is hiring a Grants Management Assistant to support the full lifecycle of active grants, including contracting, reporting, data integrity, and cross-functional coordination. You will coordinate contracting for new grant agreements, manage Salesforce and Asana workflows, prepare transition documents, and maintain SharePoint site documentation while collaborating across departments.

The role emphasizes meticulous data handling, scheduling, and strong communication to drive ROI initiatives

Qualifikationen

• 100% remote within California; must reside in California.
• 1.5–2 years of work experience in an administrative capacity supporting grants in a grants development or grants management office.
• Proficiency, or willingness to develop high proficiency, with Salesforce CRM and Asana.
• Ability to quickly master new software.
• Careful attention to detail, including extracting data from documents and entering it accurately in a database.
• Experience with complex scheduling and meeting coordination is a plus.
• Experience with the California Community Colleges is a plus.

Aufgaben

• Support the full lifecycle of active grants, focusing on grant contracting, reporting, data integrity, and cross-functional coordination.
• Coordinate contracting for new grant agreements, including award letters, agreement reviews, authorized signatures, Salesforce documentation, and award information requests.
• Transition new grants from development and contracting to active grants management.
• Prepare sync-up meeting materials and first drafts of transition documents.
• Manage grants management workflow in Asana, including tasks, reminders, deadlines, and revisions to scopes of work, budgets, and key dates.
• Coordinate grants management meetings, distribute materials, take notes, and document follow-up items.
• Manage the shared email inbox by triaging messages, routing responses, logging activity in Salesforce, and tracking follow-up.
• Maintain the grants management SharePoint site, folder structure, and document permissions.
• Build relationships across departments to coordinate grants and competitive contracts.
• Contribute to ROI initiatives, special projects, and process improvements across Resource Development.

Kenntnisse

Grants Management

Attention to Detail

Meeting Coordination

Cross-Functional Coordination

Documentation

Tools

Salesforce

Asana

SharePoint

Jobbeschreibung

• Support the full lifecycle of active grants, focusing on grant contracting, reporting, data integrity, and cross-functional coordination
• Coordinate contracting for new grant agreements, including award letters, agreement reviews, authorized signatures, Salesforce documentation, and award information requests
• Transition new grants from development and contracting to active grants management
• Prepare sync-up meeting materials and first drafts of transition documents
• Manage grants management workflow in Asana, including tasks, reminders, deadlines, and revisions to scopes of work, budgets, and key dates
• Coordinate grants management meetings, distribute materials, take notes, and document follow-up items
• Manage the shared email inbox by triaging messages, routing responses, logging activity in Salesforce, and tracking follow-up
• Maintain the grants management SharePoint site, folder structure, and document permissions
• Build relationships across departments to coordinate grants and competitive contracts
• Contribute to ROI initiatives, special projects, and process improvements across Resource Development

Requirements

• 100% remote within California; must reside in California
• Minimum of 1.5–2 years of work experience in an administrative capacity supporting grants in a grants development or grants management office
• Proficiency, or willingness to develop high proficiency, with Salesforce CRM and Asana work management platform
• Ability to quickly master new software
• Careful attention to detail, including extracting data from documents, accurately entering it in a database, and spotting typographical errors and inconsistencies
• Experience with complex scheduling and meeting coordination is a plus
• Experience with the California Community Colleges is a plus

Core Competencies

Demonstrates expertise in grants management, including contracting, reporting, and data integrity, while effectively coordinating cross-functional teams and managing workflows using tools like Salesforce and Asana.

Highest-signal resume keywords

• Grants Management
• Salesforce CRM Proficiency
• Asana Work Management
• Attention to Detail
• Meeting Coordination

Hard Skills

• Grants Contracting
• Data Integrity Management
• Document Preparation
• Workflow Management
• Budget Management

Soft Skills

• Cross-Functional Coordination
• Relationship Building
• Communication

Industry Keywords

• Grants Development
• California Community Colleges
• ROI Initiatives
• Process Improvements

Tools & Technologies

• Salesforce
• Asana
• SharePoint