Grants Officer – Fixed Term

Jobtailor; Berlin; Hybrid; EUR 65.000 - 95.000; Vollzeit

Zusammenfassung

Jobtailor in Berlin, Germany seeks an experienced Grants Manager to oversee complex grantmaking, due diligence, and compliance across international programs. The role focuses on Equivalency Determination, ED vendors, and non-US funded grants, with strong data reporting using GrantSmith and Power BI.

You will collaborate with Finance, Compliance, and Grants teams, ensuring data integrity and regulatory adherence while supporting travel up to 50% under a hybrid model.

Qualifikationen

• A university degree at BA or BSc level.
• Relevant professional experience within a large and complex nonprofit, foundation, or international grantmaking organization.
• Demonstrable experience making and administering grants to organizations and/or individuals.
• Direct, hands-on experience processing Equivalency Determinations and working with specialist ED vendors.
• Demonstrable experience processing and closing non-US funded/FOSI grants.
• Experience reviewing grant reports and conducting pre-award and post-award due diligence.
• Experience applying OFAC sanctions, conflicts of interest, or comparable grant-compliance controls.
• Strong understanding of good grantmaking practice and how grantmaking supports program strategy.
• Demonstrated proficiency using GrantSmith and Power BI, or closely comparable grants-management and reporting tools.
• Strong analytical skills and ability to use data and evidence to make informed decisions.
• Proven project management, organizational, and prioritization skills.
• Excellent written and spoken English and German.
• Availability to travel approximately 50% to office under the applicable hybrid-working model.
• Travel is required; travel frequency is 30% of working days per year.
• Strong proficiency in Microsoft 365, CRM tools, and digital organization platforms.
• Exposure to compliance requirements ensuring adherence to laws and regulations.
• Ability to provide verbal and written support to multiple professionals, including in virtual environments.
• Ability to handle information with utmost confidentiality.
• Proactive, service-oriented approach to resolving administrative issues and improving processes.
• Knowledge of Arabic or another relevant language is desirable.
• Experience supporting grant, financial, or compliance audits is desirable.
• Experience preparing information for regulatory filings or financial statements is desirableExperience training or coaching colleagues on grants management processes is desirable.
• Previous experience across multiple jurisdictions, cultures, and time zones is desirable

Aufgaben

• Manage complex strategic grantmaking activities, including grant triage, due diligence, monitoring, compliance, and closeout
• Conduct Equivalency Determination processes
• Support non-US funded grant administration and process and close FOSI grants
• Address conflicts of interest, sanctions, data privacy requirements, and wider regulatory risks
• Support urgent leadership-directed grants
• Contribute to annual funding-cycle planning and funding-resource allocation estimates
• Liaise with Finance, Accounting & Compliance, and other departments on audits and financial statements
• Coordinate proposal compliance review, grant-award structures, grant letters, payments, amendments, reports, and grant closeout
• Educate and train staff on grant compliance, grantmaking processes, GrantSmith, and Power BI
• Collaborate with and serve as a resource to Grant Associates and Grants Management colleagues
• Assure grantmaking-system data integrity and provide reporting and analysis
• Monitor grant payment schedules and program budgets
• Develop, document, revise, and implement Grants Management policies, procedures, templates, documents, and multimedia materials
• Manage internal Grants Management operations
• Participate in staff meetings and contribute to special projects

Kenntnisse

Grant Management

Equivalency Determination

GrantSmith Proficiency

Power BI Proficiency

Regulatory Compliance

Data Analysis

Project Management

Budget Monitoring

Grant Reporting

Audit Support

Regulatory Filings

Ausbildung

BA/BSc

Tools

GrantSmith

Power BI

Microsoft 365

CRM Tools

Digital Organization Platforms

Jobbeschreibung

• Manage complex strategic grantmaking activities, including grant triage, due diligence, monitoring, compliance, and closeout
• Conduct Equivalency Determination processes
• Support non-US funded grant administration and process and close FOSI grants
• Address conflicts of interest, sanctions, data privacy requirements, and wider regulatory risks
• Support urgent leadership-directed grants
• Contribute to annual funding-cycle planning and funding-resource allocation estimates
• Liaise with Finance, Accounting & Compliance, and other departments on audits and financial statements
• Coordinate proposal compliance review, grant-award structures, grant letters, payments, amendments, reports, and grant closeout
• Educate and train staff on grant compliance, grantmaking processes, GrantSmith, and Power BI
• Collaborate with and serve as a resource to Grant Associates and Grants Management colleagues
• Assure grantmaking-system data integrity and provide reporting and analysis
• Monitor grant payment schedules and program budgets
• Develop, document, revise, and implement Grants Management policies, procedures, templates, documents, and multimedia materials
• Manage internal Grants Management operations
• Participate in staff meetings and contribute to special projects

Requirements

• A university degree at BA or BSc level
• Relevant professional experience within a large and complex nonprofit, foundation, or international grantmaking organization
• Demonstrable experience making and administering grants to organizations and/or individuals
• Direct, hands-on experience processing Equivalency Determinations and working with specialist ED vendors
• Demonstrable experience processing and closing non-US funded/FOSI grants
• Experience reviewing grant reports and conducting pre-award and post-award due diligence
• Experience applying OFAC sanctions, conflicts of interest, or comparable grant-compliance controls
• Strong understanding of good grantmaking practice and how grantmaking supports program strategy
• Demonstrated proficiency using GrantSmith and Power BI, or closely comparable grants-management and reporting tools
• Strong analytical skills and ability to use data and evidence to make informed decisions
• Proven project management, organizational, and prioritization skills
• Excellent written and spoken English and German
• Availability to travel approximately 50% to office under the applicable hybrid-working model
• Travel is required; travel frequency is 30% of working days per year
• Strong proficiency in Microsoft 365, CRM tools, and digital organization platforms
• Exposure to compliance requirements ensuring adherence to laws and regulations
• Ability to provide verbal and written support to multiple professionals, including in virtual environments
• Ability to handle information with utmost confidentiality
• Proactive, service-oriented approach to resolving administrative issues and improving processes
• Knowledge of Arabic or another relevant language is desirable
• Experience supporting grant, financial, or compliance audits is desirable
• Experience preparing information for regulatory filings or financial statements is desirableExperience training or coaching colleagues on grants management processes is desirable
• Previous experience across multiple jurisdictions, cultures, and time zones is desirable

Core Competencies

Demonstrates expertise in managing complex grantmaking activities, including compliance, due diligence, and financial oversight, while effectively utilizing tools like GrantSmith and Power BI. Proficient in conducting Equivalency Determinations and ensuring adherence to regulatory requirements across diverse jurisdictions.

Highest-signal resume keywords

• Grant Management
• Equivalency Determination
• GrantSmith Proficiency
• Power BI Proficiency
• Regulatory Compliance

Hard Skills

• Grant Administration
• Due Diligence
• Financial Oversight
• Grant Compliance
• Data Analysis
• Project Management
• Budget Monitoring
• Grant Reporting
• Audit Support
• Regulatory Filings

Soft Skills

• Organizational Skills
• Analytical Skills
• Communication Skills
• Proactive Problem Solving
• Training and Coaching

Industry Keywords

• Nonprofit
• International Grantmaking
• FOSI Grants
• Compliance Requirements
• Conflicts of Interest
• Sanctions

Tools & Technologies

• GrantSmith
• Power BI
• Microsoft 365
• CRM Tools
• Digital Organization Platforms