Finance & Grants Administrator

Jobtailor; Deutschland; Remote; EUR 50.000 - 70.000; Vollzeit

Zusammenfassung

Jobtailor seeks a detail-oriented nonprofit Financial Administrator to manage bookkeeping, grant reporting, and financial operations. You will oversee AP/AR, reimbursements, and routine reconciliations, while maintaining vendor and grant files, invoices, and compliance materials.

You will support monthly close, prepare financial reports, and collaborate with program and development teams to align grant budgets with organizational needs.

Qualifikationen

• Demonstrated finance experience.
• Experience with nonprofit bookkeeping, accounting operations, or financial administration.
• Experience with grant reporting and funder compliance, including federal, state, foundation, and restricted grant reporting.
• Experience with non-profit audits, Form 990 preparation, and fiscal year-end close.
• Understanding of nonprofit-specific accounting concepts, including fund-based accounting, grant budgets, expense coding, and audit documentation.
• Understanding of double-entry bookkeeping, debits, credits, and basic cash or accrual accounting methods.
• Experience working with accounting systems, spreadsheets, shared files, and financial documentation.
• Experience working with outsourced accounting partners, auditors, payroll providers, and/or finance consultants preferred.
• Must be located within the United States.
• Availability during standard business hours, 9:00 AM–5:00 PM local time, Monday through Friday

Aufgaben

• Maintain accurate bookkeeping records for a nonprofit organization
• Handle AP, AR, reimbursements, expense report management, and routine reconciliations
• Maintain vendor files, grant files, receipts, contracts, invoices, payroll-related documentation, and compliance materials
• Code revenue and expense transactions
• Support monthly and year-end close processes by preparing documentation, reconciling accounts, organizing backup materials, and helping ensure audit-ready records
• Prepare and support timely, accurate financial reports
• Support grant administration from pre-award through closeout
• Communicate with prospective grantees, review applications, obtain compliance documentation, track reporting deadlines, review reports, and ensure grantee compliance
• Coordinate with program, development, and operations teams on grant-related financial information and budget needs
• Support stewardship of restricted and unrestricted funds
• Document finance and grants workflows, identify gaps, and recommend improvements
• Support compliance with nonprofit accounting standards, internal controls, grant requirements, organizational policies, and applicable federal, state, and local regulations
• Collaborate with finance leadership and outsourced accounting partners

Kenntnisse

Attention to detail

Organizational skills

Discretion

Communication

Team collaboration

Tools

Sage Intacct

BILL AP/AR

Bill Spend & Expense

Notion

Slack

Jobbeschreibung

• Maintain accurate bookkeeping records for a nonprofit organization


• Handle AP, AR, reimbursements, expense report management, and routine reconciliations


• Maintain vendor files, grant files, receipts, contracts, invoices, payroll-related documentation, and compliance materials


• Code revenue and expense transactions


• Support monthly and year-end close processes by preparing documentation, reconciling accounts, organizing backup materials, and helping ensure audit-ready records


• Prepare and support timely, accurate financial reports


• Support grant administration from pre-award through closeout


• Communicate with prospective grantees, review applications, obtain compliance documentation, track reporting deadlines, review reports, and ensure grantee compliance


• Coordinate with program, development, and operations teams on grant-related financial information and budget needs


• Support stewardship of restricted and unrestricted funds


• Document finance and grants workflows, identify gaps, and recommend improvements


• Support compliance with nonprofit accounting standards, internal controls, grant requirements, organizational policies, and applicable federal, state, and local regulations


• Collaborate with finance leadership and outsourced accounting partners

Requirements

• Demonstrated finance experience


• Experience with nonprofit bookkeeping, accounting operations, or financial administration


• Experience with Sage Intacct, BILL AP/AR, Bill Spend & Expense, Notion, and Slack


• Experience with grant reporting and funder compliance, including federal, state, foundation, and restricted grant reporting, strongly preferred


• Experience with non-profit audits, Form 990 preparation, and fiscal year-end close


• Understanding of nonprofit-specific accounting concepts, including fund-based accounting, grant budgets, expense coding, and audit documentation


• Understanding of double-entry bookkeeping, debits, credits, and basic cash or accrual accounting methods


• Experience and competency working with accounting systems, spreadsheets, shared files, and financial documentation


• Experience working with outsourced accounting partners, auditors, payroll providers, and/or finance consultants preferred


• Strong organizational skills and ability to manage recurring deadlines


• Strong attention to detail


• Clear written and verbal communication skills


• Ability to handle confidential financial and personnel information with discretion


• Commitment to accuracy, accountability, and collaborative problem-solving


• Must be located within the United States


• Availability during standard business hours, 9:00 AM–5:00 PM local time, Monday through Friday

Core Competencies

Demonstrates expertise in nonprofit bookkeeping and financial administration, including grant reporting and compliance. Proficient in managing financial documentation, ensuring audit readiness, and collaborating with various teams to support organizational financial needs.

Highest-signal resume keywords

• Nonprofit Bookkeeping


• Grant Reporting


• Sage Intacct


• Double-Entry Bookkeeping


• Attention to Detail

Hard Skills

• Accounts Payable


• Accounts Receivable


• Expense Report Management


• Financial Reporting


• Fund-Based Accounting


• Audit Documentation


• Expense Coding


• Financial Administration


• Reconciliation


• Grant Budgets

Soft Skills

• Organizational Skills


• Clear Communication


• Problem-Solving


• Discretion


• Collaboration

Industry Keywords

• Nonprofit Accounting Standards


• Compliance


• Federal Regulations


• State Regulations


• Local Regulations

Tools & Technologies

• Sage Intacct


• BILL AP/AR


• Bill Spend & Expense


• Notion


• Slack