Funding & Impact Manager (m/f/d)

Rail-Flow GmbH; Frankfurt; Hybrid; EUR 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working

Deutschlandticket or Givve Card

Bike leasing via JobRad or BusinessBio

Skills budget for career growth

High-quality IT equipment

Regular team events

Job summary

Rail-Flow seeks a Funding & Partnerships Specialist to build and manage a national and EU funding pipeline, craft robust funding applications, and oversee funded projects, including ESG reporting and ISO readiness. You will collaborate with Product, Finance and management to align funding with Rail-Flow’s roadmap and growth.

The role requires 3+ years of experience, strong analytical skills, and fluent German and English.

Qualifications

• Master’s degree in a relevant field (e.g., logistics, engineering, economics, sustainability).
• At least 3 years of professional experience.
• Hands-on experience in writing funding applications for national or EU programmes.
• Strong analytical and data-literate approach.
• Ability to translate complex topics into clear written content.
• Structured, detail-oriented work style and ability to meet deadlines.
• Understanding of budget planning.
• Fluent German and English (written and spoken).

Responsibilities

• Funding Screening & Pipeline: identify national and European funding programmes with deadlines.
• Funding Applications: prepare and develop full applications aligned with Product, Finance and management.
• Management of Funded Projects: meet formal requirements, oversee reports and fund drawdowns.
• Consortium & Project Partners: coordinate consortium and partnerships.
• ESG & Impact Reporting: measure and report impact for funding and ESG obligations.
• ISO Compliance & Audit Readiness: support ISO 9001 processes and audit documentation.

Skills

Analytical thinking

Data literacy

German (written and spoken)

English (written and spoken)

Project coordination

Education

Master’s degree

Job description

Your mission

• Funding Screening & Pipeline: You systematically identify relevant national and European funding programmes and calls, particularly in AI, digitalisation and rail freight. You assess their relevance to Rail-Flow’s roadmap and growth, check their eligibility and maintain a prioritised funding pipeline with clear deadlines.
• Funding Applications: You prepare presentations and project outlines for planned innovation and research projects and develop them into full applications, including project descriptions and financing plans. You align all of it closely with Product, Finance and management.
• Management of Funded Projects: You make sure formal requirements and deadlines are met throughout the project phase. You own interim and final reports, fund drawdowns and proof-of-use documentation, working closely with the project lead and Finance.
• Consortium & Project Partners: You build and maintain relationships with research institutions, associations, project management agencies and industry partners. During the application phase, you coordinate consortium building and the collaboration between project partners.
• ESG & Impact Reporting: You make Rail-Flow’s impact measurable and usable as evidence for funding applications. To do this, you own the operational impact reporting. You collect and aggregate customer data, develop the extrapolation logic, and quantify CO₂ savings and modal shift effects. The results also feed into ESG reports and investor relations, and you coordinate with external ESG partners.
• ISO Compliance & Audit Readiness: You support Rail-Flow’s ISO 9001 management system across two certification cycles per year (Dutch entity and German-Turkish entities). You keep process documentation current and consistent. You prepare audit evidence and documentation packages for internal and external audits.

Your profile

• You hold a Master’s degree (or a comparable qualification), for example in logistics, industrial engineering, engineering, computer science, economics, sustainability or political science, and you have a strong academic working style.
• You have at least 3 years of professional experience. Ideal backgrounds are funding consultancy, a research institute or university chair working with third-party funding, an industry association, or sustainability or strategy consulting.
• You have initial hands‑on experience in writing funding applications for national or EU programmes (e.g. Horizon Europe).
• You are strongly analytical and data-literate. You are comfortable structuring incomplete data sets and building robust estimation logic.
• You grasp complex technical topics such as AI or rail logistics quickly and translate them into compelling written content.
• You work in a structured, detail‑oriented way and enjoy turning complex processes into clear, consistent documentation.
• You meet deadlines reliably and have a basic understanding of budget planning.
• You have excellent written and spoken German and English.

Why us?

• Be part of something bigger – Help shift traffic from road to rail and make the logistics of tomorrow more sustainable.
• Make a real impact – Work on cutting‑edge marketplace and software solutions that move an entire industry forward and see the difference you make.
• Grow with a strong team – Join a dynamic, international team whose leaders combine corporate depth with startup energy.
• Feel at home internationally – Work across our vibrant locations in Frankfurt, Hamburg, Izmir and Rotterdam.
• Enjoy real freedom –Take ownership with plenty of creative freedom and genuine decision‑making power, all backed by a package that’s built around you:
• Hybrid working
• Subsidised “Deutschlandticket” or Givve Card
• Bike leasing via JobRad or BusinessBike
• A dedicated budget to grow your skills and career
• High-quality IT equipment of your choice
• Regular team events that bring everyone together