Executive Team Assistant

indie; Frankfurt (Oder); Vor Ort; EUR 32.000 - 43.000; Vollzeit

Zusammenfassung

indie Semiconductor is seeking an executive assistant to support the CEO and the leadership team from its offices in Germany. The role requires flawless written and spoken German and English to ensure effective communication across the international group.

The candidate will manage day-to-day administrative tasks, liaise with partners and service providers, handle contracts, coordinate meetings, and organize travel and events while maintaining a structured, proactive approach.

Qualifikationen

• Bachelor’s degree in economics or a completed commercial apprenticeship.
• Experience in an executive assistant role and handling confidential tasks.
• Strong organizational skills and time management.
• High level of discretion, loyalty, and trustworthiness.
• Independent, proactive, and solution-oriented approach.

Aufgaben

• Support the executive management in day-to-day operational and administrative tasks.
• Serve as a liaison between executive management, team, partners, and service providers.
• Handle confidential and sensitive tasks in close collaboration with executive management.
• Maintain databases and perform general office tasks; manage scheduling and correspondence.
• Organize business trips and process travel expense reports; support order processing and shipping handling.

Kenntnisse

Organizational skills

Time management

Discretion

Communication skills

Proactive problem solving

Ausbildung

Economics degree or commercial apprenticeship

Tools

MS Office

Jobbeschreibung

Imagine being part of a team that’s redefining the future of mobility—where your ideas don’t just sit in a lab but power next-generation technology. At indie, we are developing cutting-edge semiconductors, photonics, and radar sensors and systems for automotive, industrial, and adjacent markets. Our innovations are at the heart of advanced intelligent sensing and user experience applications, pushing the boundaries of what’s possible.

If you’re passionate about groundbreaking technology and want to make a real impact alongside a fast-paced team that thrives on creativity and collaboration, we’d love to have you on board!

This position provides administrative support to the executive team and the staff in day-to-day operational and strategic business activities.

This multi-faceted role requires a deep, company-wide understanding, a structured and meticulous approach to work, a strong willingness to learn, and the motivation to familiarize oneself with new subject areas. In addition, the position requires excellent written and spoken German and English language skills to ensure effective communication within the international group as well as with external partners.

RESPONSIBILITIES

• Supporting the executive management in day-to-day operational and administrative tasks
• Serving as a liaison between executive management, the team, partners, and service providers
• Handling confidential and sensitive tasks in close collaboration with executive management
• General office and administrative tasks, as well as maintaining databases
• Independently handling selected topics and special assignments
• Professional correspondence and scheduling coordination
• Participating in approval and coordination processes
• Assisting with contractual matters
• Organizing business trips and processing travel expense reports (tool-supported)
• Absence management
• Preparation for trade shows and events
• Support for order processing
• Complete shipping processing, including customs and logistics handling

REQUIREMENTS

• Bachelor’s degree in economics or a completed commercial apprenticeship
• Experience in an executive assistant role
• Strong organizational skills and excellent time management
• High level of discretion, loyalty, and trustworthiness
• Independent, proactive, and solution-oriented approach to work
• Strong communication skills and a confident demeanor
• Interest in business contexts and strategic topics
• Flexibility and resilience, even when work situations change on short notice
• Proficiency with MS Office and digital tools

indie Semiconductor and its subsidiaries are equal opportunity, inclusive employers and will consider all applicants without regard to age, ancestry, color, marital status, medical condition, mental or physical disability, national origin, race, religion, political and/or third-party affiliation, sex, pregnancy, sexual orientation, gender identity, military or veteran status, or any other characteristic protected by law.

We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective laws throughout all stages of the recruitment and selection process.

Concerning agencies: indie Semiconductor does not accept unsolicited resumes and will not be responsible for fees related to such.