Executive Assistant (m/f/d)

Vsquared; Parsdorf; Hybrid; EUR 70,000 - 100,000; Full time

Benefits offered by this job

Employee Participation Program

30 days vacation

Company pension plan

Subsidised lunch

Flexible mobility budget

Rental clothing with laundry service

Sport Clubs membership

Individual learning allowance

Childcare allowance

And Much More!

Job summary

Isar Aerospace seeks an Executive Assistant to join the CEO Office, expertly managing calendars, prioritizing workstreams, and coordinating senior stakeholders. You will prepare meetings, agendas and briefing materials, track decisions and action items, and ensure discreet handling of confidential information while supporting key initiatives across functions.

The role offers exposure to leadership, travel arrangements, and a fast‑growing space company shaping the future of space access.

Qualifications

• Several years of experience as an Executive Assistant or Personal Assistant, ideally in a CEO Office.
• Excellent organizational and prioritization skills.
• A proactive mindset and strong ownership.
• The ability to manage multiple workstreams, deadlines and stakeholders simultaneously.
• Strong written and verbal communication skills.
• Comfort interacting with senior stakeholders across the organization.
• Proficient with productivity and collaboration tools, including PowerPoint.
• Attention to detail and alignment with broader priorities.
• High reliability, professionalism and discretion.
• Calm under changing priorities and a hands-on attitude.
• Excellent written and spoken English and German.
• Valid Class B driver's license.

Responsibilities

• Managing complex calendars, meetings, priorities and key deadlines, proactively resolving conflicts and anticipating upcoming needs
• Coordinating internal and external meetings with members of the Executive Leadership Team, senior stakeholders and key partners
• Preparing meetings, agendas and briefing materials and ensuring effective follow-up on decisions, commitments and action items
• Keeping track of key commitments, open topics and follow-ups across the CEO Office
• Coordinating information and inputs from different functions to ensure the Chief of Staff is well prepared for meetings and decisions
• Supporting the preparation and coordination of internal presentations, reports and management materials
• Organizing CEO Office routines, leadership formats, travel and selected company-wide meetings
• Providing hands‑on support for selected initiatives and special projects led by the Chief of Staff
• Ensuring that information, decisions and follow‑ups flow efficiently between the CEO Office and the wider organization
• Identifying organizational gaps or bottlenecks and proactively helping resolve them
• Handling confidential and sensitive information with the highest level of discretion
• Continuously improving processes and ways of working within the CEO Office

Skills

Executive support

Calendar management

Stakeholder coordination

Discretion

English and German

Communication

PowerPoint

Proactive mindset

Tools

PowerPoint

MS Office

Job description

Mission Brief

As Executive Assistant, you will be an integral part of the CEO Office and act as the organizational backbone for our senior leadership. You will manage priorities, coordinate stakeholders and ensure smooth execution across a demanding and dynamic schedule.

Your Role in Our Space Mission:

• Managing complex calendars, meetings, priorities and key deadlines, proactively resolving conflicts and anticipating upcoming needs
• Coordinating internal and external meetings with members of the Executive Leadership Team, senior stakeholders and key partners
• Preparing meetings, agendas and briefing materials and ensuring effective follow-up on decisions, commitments and action items
• Keeping track of key commitments, open topics and follow-ups across the CEO Office
• Coordinating information and inputs from different functions to ensure the Chief of Staff is well prepared for meetings and decisions
• Supporting the preparation and coordination of internal presentations, reports and management materials
• Organizing CEO Office routines, leadership formats, travel and selected company-wide meetings
• Providing hands‑on support for selected initiatives and special projects led by the Chief of Staff
• Ensuring that information, decisions and follow‑ups flow efficiently between the CEO Office and the wider organization
• Identifying organizational gaps or bottlenecks and proactively helping resolve them
• Handling confidential and sensitive information with the highest level of discretion
• Continuously improving processes and ways of working within the CEO Office

Qualification Checklist

You are exceptionally organized, reliable and proactive. You enjoy enabling a senior leader to operate at their best, creating structure around a demanding schedule and working confidently with people across different functions and levels of seniority.

• Several years of experience as an Executive Assistant, Personal Assistant or in a comparable executive support role; experience in an Executive or CEO Office is a strong advantage
• Excellent organizational and prioritization skills
• A proactive mindset and a strong sense of ownership
• The ability to keep track of multiple workstreams, deadlines and stakeholders simultaneously
• Strong written and verbal communication skills
• Confidence interacting with senior stakeholders across the organization
• Strong proficiency with modern productivity and collaboration tools, including PowerPoint
• Attention to detail combined with the ability to understand broader organizational priorities
• High levels of reliability, professionalism and discretion
• The ability to remain calm and effective when priorities change at short notice
• A hands‑on attitude and willingness to take responsibility beyond a narrowly defined job description
• Excellent written and spoken English and German
• Valid Class B driver's license

Benefits

• Employee Participation Program: Share in our success through our virtual company share program
• 30 days of vacation: Enjoy the days off to relax and recharge
• Company pension plan: Secure your future with our company pension plan, featuring a 20% employer contribution after the probation period
• Subsidised lunch: Stay energised with delicious, subsidised lunches every day
• Flexible mobility budget: Travel your way with a choice between a fully financed Deutschlandticket, JobRad bicycle leasing, FINN JobAuto, or a fuel allowance
• Rental clothing with laundry service: Enjoy hassle‑free workwear with our convenient rental clothing and laundry service
• Sport Clubs membership: Stay fit with our sponsored sports club memberships (EGYM Wellpass)
• Individual learning allowance: Grow your skills with an individual learning budget granted after the probation period
• Childcare allowance: Receive a childcare allowance for your non‑school‑age children
• And Much More! Discover additional perks and benefits when you join our team.

Who we are

We are Isar Aerospace and we are at the forefront of New Space building a modern space business to enable faster, better and cheaper access to space.

Our mission is to help democratise space and use it for good in order to improve life on Earth now and for the future generations.

We are a fast‑growing company aiming to provide sustainable and environmentally friendly launch solutions for small and medium‑sized satellites and constellations into Low Earth Orbit. The company is privately funded by world‑leading technology investors with strong commitment and support and our team is made of driven and talented people with a real passion for space innovation.

We're making rockets in a way that hasn't been done before disrupting a traditional industry. If you are up for the challenge, want to work on cutting‑edge projects and be part of a team changing the world for better, come, join us and launch your career!

Want to find out more about us?

Visit www.isaraerospace.com

Data Protection

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Disclaimer

Isar Aerospace SE is an equal‑opportunity employer committed to fairness and inclusivity. We do not prioritize any specific religion, gender, nationality, or background. Due to security clearance requirements, affiliations with countries listed under § 13 para. 1 no. 17 SÜG may affect the application process. All qualified applicants are encouraged to apply.