Executive Assistant & Business Partner (m/f/d)

Entangled Future; Garching bei München; Hybrid; EUR 70,000 - 95,000; Full time

Benefits offered by this job

Flexible hours

Hybrid work

Company pension

Wellness program

Bike program

Learning & development

Relocation support

International conferences

Team events

Job summary

Entangled Future is seeking an Executive Assistant & Business Partner to empower our leadership to focus on strategy, growth and partnerships. You will anticipate needs, craft high-quality executive materials and ensure priorities are executed with confidentiality and rigor.

The role blends executive support with business-minded partnership, requiring strong PowerPoint and communication skills in German and English.

Qualifications

• 5–7 years in a senior Executive Assistant role or similar
• Experience supporting C-level executives in fast-paced, international environments
• Excellent PowerPoint skills and ability to create executive materials for boards or investors
• Strong business acumen and ability to translate complex topics into clear communications
• Exceptional organisation, planning and prioritisation with confidentiality

Responsibilities

• Proactively manage complex calendars, meetings, travel for CEO and CBO; prioritise competing demands.
• Prepare polished PowerPoint presentations, reports and briefing documents for internal/external audiences.
• Coordinate board and investor meetings; consolidate inputs and ensure timely delivery of materials.
• Prepare meeting briefings, conduct background research, develop agendas and track decisions.
• Support CEO and CBO on strategic initiatives and cross-department projects; monitor timelines.
• Leverage AI, automation and digital tools to streamline executive-support processes while safeguarding data integrity.

Skills

Executive support

Calendar management

PowerPoint

Stakeholder management

German & English

CRM familiarity

Microsoft 365

AI & automation

Education

Business Administration degree

Management degree

Communications degree

Tools

Microsoft 365

CRM systems

Job description

As an Executive Assistant & Business Partner, you will play a key role in enabling our executive leadership to focus on strategic priorities, business growth, investor relations and partnerships. You will go beyond traditional executive support, acting as a highly organised, proactive and business-minded partner who can anticipate needs, prepare high-quality executive materials and ensure that important priorities are followed through. Combining excellent organisational skills with strong business acumen and digital expertise, you will help create efficient ways of working and contribute to the smooth functioning of our executive leadership team.

What you'll do

• 01 Executive Support & Prioritisation: Proactively manage complex calendars, meetings, communications and travel arrangements for the CEO and CBO, effectively prioritising competing demands and anticipating executive needs.
• 02 Executive Presentations & Business Materials: Independently prepare, structure and refine professional PowerPoint presentations, reports, briefing documents and other executive-level materials for internal and external audiences.
• 03 Board & Investor Support: Coordinate board meetings, investor meetings and fundraising-related activities, including preparing presentation materials, consolidating inputs from different stakeholders and ensuring timely delivery of documentation.
• 04 Meeting Preparation & Follow-up: Prepare comprehensive meeting briefings, conduct background research, develop agendas and track key decisions and action items to ensure effective follow-through.
• 05 Business & Project Support: Support the CEO and CBO on selected business initiatives and ad hoc projects, including coordinating activities across departments, gathering and structuring information, and monitoring progress against agreed timelines.
• 06 AI, Automation & Process Improvement: Proactively leverage AI, automation and digital tools to digitalise and streamline executive support processes, improve productivity and introduce smarter ways of working, while maintaining confidentiality and data security.

What they're looking for

• At least 5-7 years of relevant professional experience in a senior Executive Assistant role or comparable executive support position, ideally supporting C-level executives in a fast-paced, international business environment.
• A completed university degree, preferably in Business Administration, Management, Communications or a related field, or an equivalent combination of qualifications and relevant professional experience.
• Excellent PowerPoint skills, with proven experience independently creating polished, well-structured presentations and executive-level materials for senior management, boards or investors.
• Strong business acumen and the ability to understand complex business topics, identify relevant information and translate it into clear, professional communication and presentations.
• Excellent organisational, planning and prioritisation skills, combined with the ability to anticipate needs, work independently and manage multiple competing priorities.
• Confidence and professionalism when interacting with senior executives, investors, board members and other high-level stakeholders.
• Advanced proficiency in Microsoft 365 as well as familiarity with CRM systems.
• Strong interest in AI, digitalisation and automation, with a proactive approach to identifying and implementing opportunities to improve efficiency.
• Excellent written and verbal communication skills in German and English.
• Exceptional discretion, integrity and sound judgement when handling sensitive and confidential information.

Pay and benefits

• Flexible working: Flexible hours and hybrid work where the role allows.
• Company pension: Betriebliche Altersvorsorge with an employer contribution.
• Health and fitness: EGYM Wellpass for gyms, pools and studios, plus regular Health Days.
• Job bike: Lease a bike through planqc.
• Learning and development: Trainings and conference participation, including international conferences. Plus regular internal learning sessions where colleagues share their knowledge.
• Relocation and visa support: Practical support for international hires and their move to Germany or Austria.
• Four locations: Headquarters in Garching, an office in central Munich, plus sites in Ulm and Innsbruck.
• Team culture: Regular team and company events throughout the year, from after work socials to our summer and Christmas parties.

planqc is a German neutral-atom quantum computing company built on research from the Max-Planck-Institute for Quantum Optics. Its technology uses individual atoms confined in crystals of light as qubits, and the company has demonstrated scaling of neutral atoms to 1,200 qubits.

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