Executive & Personal Assistant to CEO (m/f/d)

PRIMUS Immobilien AG; Berlin; Vor Ort; EUR 55.000 - 85.000; Vollzeit

Benefits dieser Stelle

Job ticket subsidy

Urban Sports Club availability

Company pension

Zusammenfassung

PRIMUS Immobilien AG in Berlin seeks an experienced Executive & Personal Assistant to the CEO to provide proactive support in day-to-day operations, manage complex calendars, arrange travel, and coordinate cross-functional projects within real estate and project development.

You will act as the central interface between the CEO, management, project teams, and external partners, handle confidential documents, and contribute to governance, reporting, and private affairs.

Qualifikationen

• 8+ years of executive-level support experience.
• Strong scheduling, travel and calendar management.
• Experience coordinating cross-functional projects.
• Ability to prepare presentations, reports, and minutes.
• Discretion and prioritization in a dynamic environment.

Aufgaben

• Proactive support of the CEO in day-to-day operations.
• Prioritization, coordination, and follow-up of topics, projects, and deadlines.
• Preparation of presentations and reports as required.
• Central interface between the CEO, management, project teams, and external partners.
• Organization and support of due diligence processes.
• Coordination of notaries, tax advisors, lawyers, and financing partners.
• Complex scheduling and travel management.
• Management of corporate and private documents for governance.
• Support in private administration, contracts, and real estate matters.
• External representation and active networking with partners.

Kenntnisse

Executive support

Calendar management

Travel coordination

Communication

Discretion

Ausbildung

Bachelor's degree or equivalent

Tools

Microsoft Office

PowerPoint

CRM tools

Jobbeschreibung

Department

CEO

Role

Executive & Personal Assistant to CEO

Responsibilities

Executive Assistant (Real Estate / Project Development)

Management Support and Organization

• Proactive support of the CEO in day-to-day operations
• Prioritization, coordination, and follow-up of topics, projects, and deadlines
• Preparation of presentations and reports as required
• Central interface between the CEO, management, project teams, and external partners

Project Support

• Organization and support of due diligence processes
• Coordination of notaries, tax advisors, lawyers, and financing partners
• Structuring and management of project-related documents, contracts, and permits

Communication

• Independent correspondence with business partners, authorities, and service providers
• Preparation and follow-up of meetings, supervisory board sessions, and internal coordination
• Complex scheduling and travel management

Corporate Governance and Internal Processes of the CEO's Private Companies

• Management of corporate documents (e.g. commercial register entries, shareholder resolutions)
• Support in preparing notarizations, powers of attorney, and board documents
• Involvement in internal processes such as budget overviews, invoice approvals, and reporting

Personal Assistant (CEO's Private Sphere)

Private Administration and Organization

• Structuring and maintenance of private documents and filing systems
• Preparation and coordination of tax documents in liaison with the tax advisor
• Management of contracts, insurance policies, and private obligations

Real Estate and Asset Management

• Care and management of private real estate
• Coordination of property managers, estate agents, tradespeople, and other service providers
• Monitoring of deadlines, payments, and maintenance measures

Travel and Scheduling

• Planning, booking, and organization of private travel including logistics, accommodation, and itinerary
• Coordination of private and business appointments for optimal time management
• Booking of VIP services (airport, transfers, etc.)
• Preparation of travel plans and accompanying documents

Personal Support for the CEO and His Family (Domestic and International)

• Support with personal organizational and day-to-day matters
• Discreet and confidential handling of sensitive affairs
• Ensuring a smooth interface between professional and private commitments

Additional Responsibilities

• Additional support on special projects in coordination with management
• External representation of the company and active networking with relevant business partners and contacts
• Active contribution to internal team building
• Input and promotion of special topics such as new IT solutions, new technologies, and optimization of structures and processes

Other

• Additional support on special projects in coordination with management
• External representation of the company and active networking with relevant business partners and contacts
• Active contribution to internal team building
• Input and promotion of special topics such as new IT solutions, new technologies, and optimization of structures and processes

Your Profile

• More than 8 years of experience in direct executive-level support
• Comprehensive expertise in scheduling, travel, and calendar management as well as the organization of meetings and events
• Proven experience in coordinating cross-functional projects and strategic special topics
• Ability to produce professional presentations, reports, minutes, and decision papers for management
• Strong organizational skills, discretion, and the ability to prioritize in a dynamic environment

What We Offer

• A dynamic working environment in an innovative company
• Opportunities for professional development
• A varied role in a modern and flexible working environment with an exciting project pipeline
• Flat hierarchies and communication at eye level
• A team that thrives on diversity and innovation
• Employer contribution to the job ticket
• Employer contribution to Urban Sports Club membership
• Company pension scheme