Executive Assistant (m/f/d)

Rain for Rent International; Potsdam; On-site; EUR 42,000 - 65,000; Full time

Benefits offered by this job

30 days annual leave

Access to online learning platforms

Job summary

Rain for Rent International in Germany seeks an Executive Assistant (m/f/d) to support the management team and enable efficient collaboration across Europe.

You will actively coordinate, follow up, and drive execution across teams in Germany, France, UK and BeNeLux, ensuring clear priorities and timely decisions. This role requires discretion, proactive problem solving, and willingness to travel for key meetings across European locations.

Qualifications

• Experience in operations, executive assistance, project coordination, or a similar role.
• Strong ability to prioritize tasks and structure complex topics.
• Discretion and confidentiality in all matters.

Responsibilities

• Coordinate and align management with key stakeholders across the organization.
• Prepare and follow up on meetings with clear outcomes and next steps.
• Support implementation of new processes and ensure consistent execution across teams.
• Coordinate and organize European business travel for the management team.
• Provide on-site support during key meetings or visits across Europe.

Skills

Operations experience

Executive assistance

Project coordination

Prioritization

Job description

Rain for Rent International is a leading provider of innovative fluid‑management solutions, recognized for its technical expertise, service quality, and strong commitment to safety and operational excellence.

Due to our ongoing growth, we are seeking an Executive Assistant (m/f/d) to support and contribute to our continued success.

Tasks

As our first Executive Assistant (m/f/d), you work closely with our management team to ensure smooth communication, clear priorities, and effective collaboration across our European business.

This is not a classic assistant role. You will actively coordinate, follow up, and help drive execution across teams in Germany, France, UK and the BeNeLux Region

Your Responsibilities

• Facilitate effective communication and alignment between the management team and key stakeholders across the organisation
• Ensure transparency of priorities, decisions, and ongoing initiatives
• Prepare and follow up on meetings, ensuring clear outcomes and next steps
• Support the implementation of new processes and ensure consistent execution across teams
• Act as a central coordination point between Shared functions such as finance, marketing etc. and our local Country Management
• Structure and consolidate information to enable efficient decision-making- Track key topics and ensure follow-through on agreed actions- Help simplify collaboration across countries and functions within a European setup- Coordinate and organize business travel for the management team, ensuring efficiency and reliability
• Provide on-site support during key meetings or visits across European locations when needed

Requirements

Your Profile

• Experience in operations, executive assistance, project coordination, or a similar role
• Strong ability to prioritize tasks
• Strong organisational skills and the ability to structure complex topics
• You exhibit a proactive and solutions-oriented approach, with a keen eye for detail.
• You are highly discreet and maintain confidentiality in all matters.
• Proven ability to improve communication and collaboration across teams
• Hands‑on mindset with a strong sense of ownership and reliability
• Ability to work in a multi‑country, European business environment
• Basic understanding of organisational and regulatory complexity within Europe
• 30 days of paid annual leave
• Additional days off for family or personal reasons
• Access to online learning platforms

We welcome applications from people of all backgrounds, ages, genders, disabilities, and identities. What matters to us is your motivation and potential.

Interested? We look forward to getting to know you and discussing how you can grow with us.