Executive Assistant, Frankfurt

Emply Denmark; Frankfurt; Hybrid; EUR 52.000 - 70.000; Vollzeit

Zusammenfassung

Urban Partners in Frankfurt seeks an experienced Executive Assistant/Office Manager to support senior leadership and manage daily office operations. You will coordinate calendars, meetings, events, and vendor relationships in a fast-paced, international setting.

The role emphasizes proactive organization, strong communication, and a collaborative culture, with close ties to the Munich office and the finance team. This is a full-time, on-site position in Germany.

Qualifikationen

• At least 5 years of experience supporting senior stakeholders.
• Experience with office management, coordination or facilities.
• Excellent written and verbal English and German.

Aufgaben

• Provide proactive admin and operational support to senior leadership.
• Manage calendars, meetings, and internal/external events across time zones.
• Oversee Frankfurt office operations and vendor relationships.
• Support onboarding and workplace setup for new hires and visitors.
• Enhance workflows with digital tools and AI capabilities.
• Collaborate with Urban Partners GmbH and local finance teams.

Kenntnisse

Executive Assistant

Office Manager

Stakeholder management

English and German

Digital proficiency

Office coordination

Jobbeschreibung

Are you ready to join a talented team in an innovative and internationally growing investment company? This is an opportunity to become part of an organization shaping the urban landscape, with a strong focus on investing to create sustainable cities for the future.

We are looking for an experienced Executive Assistant to join our Frankfurt office in January of 2027, and supportthe Germansenior leadership in an international and purpose-driven environment. This is a unique opportunity for someone who enjoys combining executive support with office management responsibilities and thrives in a dynamic, entrepreneurial setting.

If you are a proactive problem solver, a strong communicator with exceptional organizational skills, and someone who enjoys creating structure while ensuring a welcoming and efficient workplace, we would love to hear from you.

About the role

This is a highly visible and central role with broad exposure across the business. You will act as a trusted partner to senior leaders while serving as a key point of contact for the Frankfurt office, helping to ensure smooth day-to-day operations and an exceptional workplace experience to our employees.

The role requires strong coordination skills, sound judgement, and the ability to manage multiple priorities in a fast-paced international environment. You will be instrumental in driving administrative excellence, supporting local office operations, and fostering a professional and collaborative office culture.

Key responsibilities

• Provide proactive administrative and operational support to senior leadership across scheduling, prioritization, and planning activities.
• Manage complex calendars and coordinate meetings across multiple stakeholders, locations, and time zones.
• Support the planning and execution of internal and external meetings, conferences, and events.
• Maintain effective communication and coordination across a global and cross-functional organization.
• Identify opportunities to improve workflows and administrative processes through digital tools and AI capabilities.
• Provide flexible support across evolving business priorities and operational needs.
• Operational support around the local corporate entity Urban Partners GmbH, and close collaboration with ManCo Finance.

Office Management Responsibilities

• Take ownership of the day-to-day operations of the Frankfurt office, ensuring a professional, welcoming, and well-functioning workplace.
• Act as the primary point of contact for office vendors, suppliers, and building management.
• Coordinate office facilities, equipment, supplies, and workplace services.
• Support onboarding and workplace set-up for new employees and visitors.
• Help create and maintain a positive office culture through coordination of team activities, local events, and employee engagement initiatives.
• Role involves collaboration with Head of Office Services and Office Manager Munich

Your experience and skills

We are looking for someone who is structured, service-minded, and thrives in a dynamic environment with changing priorities. At Urban Partners, we value professionalism, collaboration, and a proactive mindset. The ability to anticipate needs, create structure, and build strong relationships is essential.

To succeed in this role, we expect you to have:

• At least 5 years of experience as an Executive Assistant, Office Manager, or in a similar role supporting senior stakeholders.
• Previous experience with office management, workplace coordination, or facilities-related responsibilities.
• Strong stakeholder management skills and a high level of professionalism, discretion, and confidentiality.
• Excellent written and verbal communication skills in both English and German.
• A collaborative, positive, and approachable working style with a strong service orientation.
• Strong organizational skills with the ability to manage competing priorities and maintain attention to detail.
• Strong digital proficiency and confidence using new systems and tools.
• The ability to work independently while building strong relationships across teams and functions.
• Able to have full-time office attendance within the core business hours

What we offer

Your workplace will be our centrally located office in Frankfurt. Urban Partners is a growing international company, offering you the opportunity to work in a collaborative and entrepreneurial environment with strong opportunities for professional development, team activities, and social gatherings.

In addition, you will:

• Make a meaningful impact by contributing to a company investing at scale to create sustainable urban spaces and places that enrich people's lives.
• Work closely with senior leadership in a highly international and entrepreneurial environment.
• Play a key role in building and maintaining an engaging workplace culture in our Frankfurt office.
• Learn and grow as part of a collaborative culture where teamwork, feedback, and continuous improvement are valued.
• Help shape more efficient and modern ways of working.
• Be part of a purpose-driven culture with a strong sense of trust, ownership, and collaboration.

If you have any questions, please contact Sarah Midtgaard Meyer at [e-mail]

Executive Assistant, Frankfurt

Are you ready to join a talented team in an innovative and internationally growing investment company? This is an opportunity to become part of an organization shaping the urban landscape, with a strong focus on investing to create sustainable cities for the future.

We are looking for an experienced Executive Assistant to join our Frankfurt office in January of 2027, and supportthe Germansenior leadership in an international and purpose-driven environment. This is a unique opportunity for someone who enjoys combining executive support with office management responsibilities and thrives in a dynamic, entrepreneurial setting.

If you are a proactive problem solver, a strong communicator with exceptional organizational skills, and someone who enjoys creating structure while ensuring a welcoming and efficient workplace, we would love to hear from you.

About the role

This is a highly visible and central role with broad exposure across the business. You will act as a trusted partner to senior leaders while serving as a key point of contact for the Frankfurt office, helping to ensure smooth day-to-day operations and an exceptional workplace experience to our employees.

The role requires strong coordination skills, sound judgement, and the ability to manage multiple priorities in a fast-paced international environment. You will be instrumental in driving administrative excellence, supporting local office operations, and fostering a professional and collaborative office culture.

Key responsibilities

Executive Assistant Responsibilities

• Provide proactive administrative and operational support to senior leadership across scheduling, prioritization, and planning activities.
• Manage complex calendars and coordinate meetings across multiple stakeholders, locations, and time zones.
• Support the planning and execution of internal and external meetings, conferences, and events.
• Travel booking & accounting support.
• Maintain effective communication and coordination across a global and cross-functional organization.
• Identify opportunities to improve workflows and administrative processes through digital tools and AI capabilities.
• Provide flexible support across evolving business priorities and operational needs.
• Operational support around the local corporate entity Urban Partners GmbH, and close collaboration with ManCo Finance.

Office Management Responsibilities

• Front desk duties.
• Take ownership of the day-to-day operations of the Frankfurt office, ensuring a professional, welcoming, and well-functioning workplace.
• Act as the primary point of contact for office vendors, suppliers, and building management.
• Coordinate office facilities, equipment, supplies, and workplace services.
• Support onboarding and workplace set-up for new employees and visitors.
• Help create and maintain a positive office culture through coordination of team activities, local events, and employee engagement initiatives.
• Role involves collaboration with Head of Office Services and Office Manager Munich

Your experience and skills

We are looking for someone who is structured, service-minded, and thrives in a dynamic environment with changing priorities. At Urban Partners, we value professionalism, collaboration, and a proactive mindset. The ability to anticipate needs, create structure, and build strong relationships is essential.

To succeed in this role, we expect you to have:

• At least 5 years of experience as an Executive Assistant, Office Manager, or in a similar role supporting senior stakeholders.
• Previous experience with office management, workplace coordination, or facilities-related responsibilities.
• Strong stakeholder management skills and a high level of professionalism, discretion, and confidentiality.
• Excellent written and verbal communication skills in both English and German.
• A collaborative, positive, and approachable working style with a strong service orientation.
• Strong organizational skills with the ability to manage competing priorities and maintain attention to detail.
• Strong digital proficiency and confidence using new systems and tools.
• The ability to work independently while building strong relationships across teams and functions.
• Able to have full-time office attendance within the core business hours

What we offer

Your workplace will be our centrally located office in Frankfurt. Urban Partners is a growing international company, offering you the opportunity to work in a collaborative and entrepreneurial environment with strong opportunities for professional development, team activities, and social gatherings.

In addition, you will:

• Make a meaningful impact by contributing to a company investing at scale to create sustainable urban spaces and places that enrich people's lives.
• Work closely with senior leadership in a highly international and entrepreneurial environment.
• Play a key role in building and maintaining an engaging workplace culture in our Frankfurt office.
• Learn and grow as part of a collaborative culture where teamwork, feedback, and continuous improvement are valued.
• Help shape more efficient and modern ways of working.
• Be part of a purpose-driven culture with a strong sense of trust, ownership, and collaboration.

If you have any questions, please contact Sarah Midtgaard Meyer at [e-mail]

Urban Partners is a leading European urban investment manager, owner and operator with over a 20-year track record of delivering strong, risk-adjusted returns through market cycles. We develop, actively manage and finance high-quality assets in prime locations across Northern Europe. We invest with high conviction in urban environments where we see strong, resilient economies and outsize growth potential. Urban Partners was founded as Nrep in 2005. Read more at urban.partners .