Executive Assistant

Jobtailor; Deutschland; Vor Ort; EUR 6.036 - 9.658; Vollzeit

Zusammenfassung

Dormont Manufacturing Co is seeking a proactive and organized Executive Assistant to support a busy entrepreneur. This fully remote role requires expertise in managing multiple projects, utilizing AI tools for efficiency, and providing both professional and personal support.

Ideal candidates will excel in organization, communication, and possess a solid background in project management. Compensation is up to $6/hour based on experience, with a necessity for availability during U.S. work hours.

Qualifikationen

• Proven experience as an Executive Assistant or comparable role.
• Strong ability to manage multiple projects and priorities simultaneously.
• Confidence in having productive accountability conversations.
• Excellent organizational skills and ability to build systems.

Aufgaben

• Manage calendar, scheduling, and meeting logistics.
• Support operations for existing business ventures.
• Build systems and structure from scratch across business areas.
• Implement AI tools to enhance productivity.

Kenntnisse

Organizational skills

Project management

AI tools proficiency

Written and verbal communication

Tools

Asana

ClickUp

Monday.com

Notion

Jobbeschreibung

Are You the Right Hand Every Busy Entrepreneur Needs?

This is not a task management role. This is a right-hand role—and there is a significant difference.

The entrepreneur you will be supporting operates across multiple business ventures simultaneously. There is no shortage of information, ideas, or activity. What’s missing is the person who can cut through the noise, build systems that actually stick, and make sure the most important things get done—without being asked twice.

Ifyouarethekindofpersonwhoseesadisorganizedsituationandimmediatelystartsbuildingstructure,whopushesbackwhensomethingneedstobereprioritized,andwhoisgenuinelyenergizedbyhelpingsomeoneoperateatahigherlevel—readon.

What You’ll Be Doing

Accountability & Priority Management (Your Most Important Function)

• Serveasanactiveaccountabilitypartner—notjusttrackingtasks,butactivelyhelpingtheprincipalstayfocusedonwhatmattersmostversuswhatismerelyurgent
• Reviewthefullscopeofopenprojectsregularly,surfacewhatneedsattentionnow,andhelpmakecleardecisionsaboutwhattodefer,delegate,ordrop
• Flagwhenprioritiesareshifting,commitmentsareatrisk,orwhentoomanythingsarecompetingforattentionatonce
• Checkinconsistentlyonoutstandingactionitems—proactively,withoutbeingasked

Project Management & Operations

• Manageprojectsacrossbusinessventuresandpersonalareas—trackingtimelines,deliverables,anddependencies
• Supportoperationsfortheexistingdesignerfranchisebusinessandassistwithbuildoutandlaunchplanningforthenextfranchise
• Coordinatewithinternalteammembers,vendors,andexternalpartnerstokeepprojectsmovingforward
• Prepareagendas,summaries,andfollow-updocumentationformeetingsandprojectmilestones

Systems & Organization

• Buildandmaintainaclear,logicalfolderandfilestructureacrossallplatformsandbusinessareasfromthegroundup
• DevelopSOPsandrepeatableprocessesthatreducefrictionandkeepoperationsrunningconsistently
• Implementtoolsandtemplatesthatkeeptheprincipalandteammembersorganizedandontrack

AI Integration & Workflow Efficiency

• IdentifyandimplementAItools(ChatGPT,Claude,NotionAI,andothers)toimprovespeed,reducemanualwork,andenhanceoverallproductivity
• Buildpromptworkflows,automationtriggers,andAI-assistedresearchandreportingprocesses
• StaycurrentonAIcapabilitiesandproactivelybringrelevanttoolsandenhancementsintotherole

Executive & Administrative Support

• Managecalendar,scheduling,andmeetinglogisticsacrossbothbusinessandpersonalcommitments
• Handleemailmanagement,correspondencedrafting,andinboxorganization
• Researchvendors,services,andoptions—thenpresentclear,concisesummariestosupportdecision-making
• Supportawiderangeofadministrativetasksandspecialprojectsastheyarise

Requirements

What You Bring To The Table

Required:

• ProvenexperienceasanExecutiveAssistant,OperationsCoordinator,orinacomparablerolesupportingahigh-levelindividualorentrepreneur
• Demonstratedabilitytomanagemultipleprojectsandprioritiessimultaneouslywithoutlosingmomentumordetail
• Confidenceanddirectness—youarecomfortableservingasanaccountabilitypartnerandhavingproductiveconversationsaboutfocusandfollow-through
• Strongorganizationalskillswiththeabilitytobuildsystemsandstructurefromscratch
• ExcellentwrittenandverbalEnglishcommunicationskills
• ProficiencywithAItoolsandgenuinecuriosityabouthowtousethemtoworksmarter
• Self-directed,proactive,andabletoanticipateproblemsbeforetheyarise
• Comfortablesupportingbothprofessionalandpersonalneedswithdiscretion

Preferred:

• Experiessupportingabusinessowner,founder,orentrepreneuracrossmultipleventures
• Backgroundinfranchiseoperations,homeservices,orarelatedindustry
• Experiencebuildingorganizationalsystems,SOPs,oroperationalplaybooks
• FamiliaritywithprojectmanagementplatformssuchasAsana,ClickUp,Monday.com,orNotion
• Hands-onexperiencewithAItoolsforbusinessproductivityandworkflowautomation
• FamiliaritywithdesigntoolssuchasProKitchenorClosetPro(anice-to-haveforfutureprojectneeds)

You’ll Thrive in This Role If You…

• Bringordertochaos—youseeadisorganizedsituationandimmediatelybeginbuildingstructure
• Prioritizeruthlesslyandarenotintimidatedbyafullplate
• Pushbackwhensomethingneedsreprioritizing—withprofessionalism,nothesitation
• Thinktwostepsaheadandseewhatiscomingbeforeitbecomesaproblem
• EmbraceAItoolsasagenuineproductivitymultiplier,notanovelty
• Aretrustworthywithbothbusiness-sensitiveandpersonalinformation
• Measureyourownsuccessbywhethertheprincipalismorefocused,moreorganized,andmoreeffectivethanbeforeyoujoined

“Byapplying,youconsenttobeingcontactedviathecontactinformationprovidedinyourapplicationforrecruitmentpurposesonly.”

Benefits

Work Setup

• 100%Remote
• Upto$6/hourdependingonexperience
• Full-time
• MustbeavailableforU.S.workhours
• Stableinternetandbackuprequired