Executive Assistant & Administrative Manager

Embedded Shishya; Deutschland; Vor Ort; EUR 45.000 - 65.000; Vollzeit

Benefits dieser Stelle

Fully remote

Flexible hours

Zusammenfassung

Blank Canvas Marketing is seeking an Executive Assistant to become the organizational backbone of our fully remote team. You will manage invoices, bookkeeping records, CRM data, and document systems while supporting the CEO with calendars and travel planning.

The role is aligned to Eastern European hours and is ideal for someone who thrives in a fast-moving, startup-like environment. We value proactive problem-solvers who can work independently, keep multiple priorities organized, and

Qualifikationen

• Exceptionally organized and detail-oriented.
• Excellent in written and spoken English.
• Fluent in bookkeeping and US accounting.

Aufgaben

• Prepare and send client invoices and reconcile payments.
• Maintain monthly bookkeeping records and coordinate with the accountant.
• Organize client CRM and file management systems; ensure documentation is easy to find.
• Support CEO with calendars, travel planning and ad-hoc projects.

Kenntnisse

Organized

Reliable

Proactive

English proficiency

Tools

CRMs

Google Workspace

Cloud tools

Jobbeschreibung

Executive Assistant Remote | Eastern European Working Hours

Blank Canvas Marketing is looking for an exceptional Executive Assistant to become the organizational backbone of our company. We're a fast-moving marketing agency filled with creative thinkers. Creativity is our strength. Organization needs to be yours. You'll be the person who keeps everything running behind the scenes-ensuring our finances, files, systems, and day-to-day operations stay organized and nothing slips through the cracks. This role is ideal for someone who genuinely enjoys creating order, loves supporting a team, and takes pride in being the person everyone can rely on.

Responsibilities

Finance & Administration

• Prepare and send client invoices
• Reconcile payments and company accounts
• Maintain monthly bookkeeping records
• Coordinate with our accountant and ensure financial records are organized and up to date

Operations

• Maintain our client database (CRM)
• Organize and maintain our file management systems
• Keep internal documentation accurate and easy to find
• Help ensure projects stay on track by following up on outstanding tasks and deadlines
• Create and improve systems that keep the business running smoothly

Executive Support

From time to time, you'll also provide executive and personal assistant support to the CEO, including:

• Managing calendars and booking appointments
• Researching travel and coordinating itineraries
• Finding contractors and service providers
• Handling occasional administrative tasks in different countries (She is also location independent)
• Assisting with miscellaneous projects as they arise

No two days are exactly the same. You will have a good mix of routine and novelty.

Who We're Looking For

We're looking for someone who is:

• Exceptionally organized and detail-oriented
• Reliable, dependable, and someone people naturally trust
• Proactive - you enjoy solving problems before they become problems
• Calm under pressure and able to keep multiple priorities organized
• Comfortable working independently in a remote environment
• Excellent in written and spoken English
• Naturally curious and enjoys learning new technology
• Fluent in bookkeeping and US accounting

You don't need to know every tool already, but you should be excited to learn. We're especially looking for someone who enjoys exploring how AI can safely and responsibly automate repetitive work and improve efficiency without sacrificing quality. An interest in startups is a big plus. We primarily work with startups, so this is the space you will be surrounded by.

Nice to Have

• Experience as an Executive Assistant or Operations Assistant
• Experience with CRMs and cloud-based productivity tools
• Strong Google Workspace skills
• Confidence learning new software quickly
• יכול לדבר עברית

Working Hours

This is a fully remote position with working hours aligned to the Eastern European time zone. You don't need to be in our time zone, but at least 5 hours of your day should be able to overlap with ours.

About Blank Canvas Marketing

Blank Canvas Marketing is a full service marketing agency that helps growth stage startups scale.

We're looking for someone who takes genuine pride in helping others succeed. Someone who enjoys creating order from complexity, notices the details others miss, and wants to become a trusted, long-term member of a close-knit team.

If you're the type of person who loves checklists, color-coded folders, and the satisfaction of knowing everything is exactly where it should be, we'd love to hear from you.