Document Solutions Team Lead

Jobtailor; Deutschland; Remote; EUR 40.000 - 56.000; Vollzeit

Zusammenfassung

Jobtailor in Germany seeks a Documentation Specialist to manage project documentation, maintain filing structures, and ensure consistent document control across departments.

You will lead a team of Documentation Specialists, coordinate document flow between construction-related teams, and drive process improvements while ensuring accuracy and timely distribution of revisions.

Qualifikationen

• High school diploma, GED, or associate degree preferred.
• 3–5 years of administrative experience, construction knowledge a plus.
• Ability to read project specs, submittals and drawings.

Aufgaben

• Manage product or project documentation according to client requirements.
• Oversee development and maintenance of project document systems.
• Coordinate document flow among departments and teams.
• Lead a team of Documentation Specialists.
• Proofread documents for grammar and formatting.
• Ensure timely distribution of latest revisions and updates.

Kenntnisse

Project documentation management

Document control standards

Team leadership

Ausbildung

High School Diploma

GED

Associate Degree

Tools

Document Control Programs

Company Software

Jobbeschreibung

• Manage product or project documentation according to client requirements


• Oversee development and maintenance of project document systems


• Manage, maintain, and organize project document filing structures


• Oversee and manage a team of Documentation Specialists


• Conduct meetings and facilitate information flow between project members


• Coordinate document flow among preconstruction, engineering, quality and commissioning, field construction, and other departments


• Maintain document control standards, including version control


• Assist with process documentation alongside process and site subject matter experts


• Perform clerical typing duties to generate and update documents


• Manage timely distribution of latest-revision documentation


• Update and maintain project document control programs and software


• Coordinate development and distribution of project checklists, reports, and databases


• Generate and update project reports, checklists, and other documents using company software


• Manage timely completion of project documentation uploads


• Assist with document maintenance and project closeout


• Proofread documents for grammatical errors and formatting


• Verify equipment and asset naming against current construction drawings


• Engage in process improvement


• Perform other related duties as assigned

Requirements

• High school diploma, GED, or Associate degree is preferred


• 3-5 years of administrative experience


• 5 years of administrative experience or 3 years field experience in construction trades preferred


• Ability to read and comprehend project specifications, submittals, and construction drawings


• Travel: 0-25%


• Work between 7 AM and 5 PM, Monday-Friday; overtime may be required


• Ability to work any time on any day of the week to meet business needs


• Successful completion of a background and drug test


• Veterans/disabled candidates are covered by Equal Opportunity Employer policy

Core Competencies

Demonstrates expertise in managing project documentation, including version control and document flow coordination across various departments. Proficient in overseeing documentation teams and ensuring compliance with document control standards.

Highest-signal resume keywords

• Project Documentation Management


• Document Control Standards


• Team Leadership


• Process Improvement


• Administrative Experience

Hard Skills

• Document Filing Structures


• Clerical Typing Duties


• Project Reports Generation


• Version Control


• Construction Drawings Comprehension

Soft Skills

• Facilitation


• Communication


• Proofreading

Certifications & Qualifications

• High School Diploma


• GED


• Associate Degree

Industry Keywords

• Construction Trades


• Project Specifications


• Submittals

Tools & Technologies

• Document Control Programs


• Company Software