Contract Compliance Analyst

Jobtailor; Deutschland; Remote; EUR 42.000 - 64.000; Vollzeit

Zusammenfassung

Jobtailor is seeking a Labor Compliance and Contract Administration specialist to oversee federal, state, and local labor compliance for public works projects. You will review certified payroll, manage apprenticeship documentation, and coordinate with contractors to ensure accurate reporting and timely corrections.

You will collaborate with construction operations, project management, and accounting to maintain documentation, support payment applications, and drive continuous improvements in

Qualifikationen

• Bachelor's degree in business, legal studies, construction management, accounting, public administration, or related field.
• Minimum of three (3) years of experience supporting construction contracts, public works compliance, certified payroll, labor compliance, or related functions.
• Experience reviewing detailed documentation, identifying discrepancies, maintaining issue logs, and coordinating timely resolution with stakeholders.
• Knowledge of prevailing wage, certified payroll reporting, apprenticeship documentation, and subcontractor payment reporting for public works or clean energy construction projects.
• Experience with contract management, construction management, compliance reporting, document management, or payroll systems such as Procore, B2Gnow, Kahua, Egnyte, or similar.
• Familiarity with specifications, RFIs, transmittals, submittal registers, schedules of values, lien waivers, and pay application processes.
• Experience supporting large-scale upgrades, renovations, retrofits, or infrastructure projects in institutional, government, commercial, or industrial settings.
• Advanced proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams.
• Strong analytical skills, attention to detail, and ability to identify incomplete or inconsistent records.
• Clear written and verbal communication, with tactful contractor follow-up and concise escalation summaries.
• Ability to interpret contract and regulatory requirements and translate them into practical review steps and documentation requests.
• Strong organization, confidentiality, accountability, and follow-through across multiple projects and deadlines.
• Ability to build productive relationships with project teams, vendors, subcontractors, agencies, and external partners.
• Commitment to continuous learning regarding labor standards, regulatory changes, and compliance best practices.

Aufgaben

• Research and monitor labor compliance requirements including prevailing wage and certified payroll.
• Convert compliance requirements into clear documentation guidelines for project teams and contractors.
• Review certified payroll reports for completeness and consistency, including classifications and hours.
• Document exceptions and coordinate necessary corrections.
• Maintain apprenticeship records and assist in reviewing utilization and registrations.
• Prepare, review, and maintain compliance checklist packages for subcontractors.
• Track required forms, acknowledgments, registrations, licenses, and contract-specific records.
• Review labor compliance documentation related to pay applications, schedules of values, lien waivers, and subcontractor payment reporting.
• Identify documentation gaps that could impact payment approval or project closeout.
• Maintain issue logs, communicate deficiencies, follow up on outstanding items, and escalate unresolved or high-risk matters.
• Organize and maintain comprehensive electronic project files, including certified payroll, apprenticeship records, waivers, checklists, corrective actions, correspondence, and supporting documentation.
• Ensure consistent naming conventions, version control, and retention.
• Maintain compliance trackers and reporting system, validate quantitative data, and reconcile payroll, payment, and project records.
• Assist with monthly subcontractor payment audits and management reporting.
• Deliver guidance and training on documentation requirements and compliance procedures to employees, contractors, and subcontractors.
• Recommend enhancements to checklists, workflows, templates, and controls.
• Collaborate with construction operations, project management, accounting, procurement, and external partners.
• Deliver administrative and analytical support for documents, databases, spreadsheets, and contract compliance tools.

Kenntnisse

Labor Compliance

Certified Payroll Reporting

Contract Management

Document Management Systems

Analytical Skills

Ausbildung

Bachelor's degree in business, legal studies, construction management, accounting, public administration, or related field

Tools

Procore

B2Gnow

Kahua

Egnyte

Jobbeschreibung

• Research and monitor federal, state, and local labor compliance requirements, including prevailing wage, certified payroll, apprenticeship, and public works obligations
• Convert labor compliance requirements into clear documentation guidelines for project teams and contractors
• Review certified payroll reports for completeness and consistency, including contractor and subcontractor submissions, workweek coverage, worker classifications, wage and fringe details, hours, signatures, and required supporting records
• Document exceptions and coordinate necessary corrections
• Maintain apprenticeship records and assist in reviewing apprentice utilization, registration, ratios, dispatch, good-faith effort documentation, and related project requirements
• Prepare, review, and maintain compliance checklist packages for subcontractors
• Track required forms, acknowledgments, registrations, licenses, and contract-specific records
• Review labor compliance documentation related to pay applications, schedules of values, lien waivers, and subcontractor payment reporting
• Identify documentation gaps that could impact payment approval or project closeout
• Maintain issue logs, communicate deficiencies, follow up on outstanding items, and escalte unresolved or high-risk matters
• Organize and maintain comprehensive electronic project files, including certified payroll, apprenticeship records, waivers, checklists, corrective actions, correspondence, and supporting documentation
• Ensure consistent naming conventions, version control, and retention
• Maintain compliance trackers and reporting system, validate quantitative data, and reconcile payroll, payment, and project records
• Assist with monthly subcontractor payment audits and management reporting
• Deliver guidance and training on documentation requirements and compliance procedures to employees, contractors, and subcontractors
• Recommend enhancements to checklists, workflows, templates, and controls
• Collaborate with construction operations, project management, accounting, procurement, and external partners
• Deliver administrative and analytical support for documents, databases, spreadsheets, and contract compliance tools

Requirements

• Bachelor's degree in business, legal studies, construction management, accounting, public administration, or a related field, or an equivalent combination of education and relevant experience
• Minimum of three (3) years of experience supporting construction contracts, public works compliance, certified payroll, labor compliance, contract administration, or related functions
• Demonstrated experience reviewing detailed documentation, identifying discrepancies, maintaining issue logs, and coordinating timely resolution with stakeholders
• Knowledge of prevailing wage, certified payroll reporting, apprenticeship documentation, and subcontractor payment reporting for public works or clean energy construction projects
• Experience with contract management, construction management, compliance reporting, document management, or payroll systems such as Procore, B2Gnow, Kahua, Egnyte, or similar platforms
• Familiarity with specifications, RFIs, transmittals, submittal registers, schedules of values, lien waivers, and pay application processes
• Experience supporting large-scale upgrades, renovations, retrofits, or infrastructure projects in institutional, government, commercial, or industrial settings
• Advanced proficiency with Microsoft Office, particularly Excel, Word, Outlook, and Teams
• Strong analytical skills, attention to detail, and ability to identify incomplete or inconsistent records
• Clear written and verbal communication, with tactful contractor follow-up and concise escalation summaries
• Ability to interpret contract and regulatory requirements and translate them into practical review steps and documentation requests
• Strong organization, confidentiality, accountability, and follow-through across multiple projects and deadlines
• Ability to build productive relationships with project teams, vendors, subcontractors, agencies, and external partners
• Commitment to continuous learning regarding labor standards, regulatory changes, and compliance best practices

Core Competencies

Demonstrates expertise in labor compliance, including prevailing wage and certified payroll, while effectively managing documentation and communication with project teams and contractors. Proficient in utilizing compliance reporting tools and maintaining accurate records to support construction contracts and public works projects.

Highest-signal resume keywords

• Labor Compliance
• Certified Payroll Reporting
• Contract Management
• Document Management Systems
• Analytical Skills

Hard Skills

• Labor Compliance Requirements
• Certified Payroll Review
• Documentation Guidelines
• Compliance Checklists
• Issue Log Maintenance
• Data Validation
• Contract Administration
• Regulatory Interpretation
• Construction Management
• Payroll Systems

Soft Skills

• Attention to Detail
• Clear Communication
• Organization
• Relationship Building
• Accountability

Industry Keywords

• Public Works Compliance
• Apprenticeship Documentation
• Subcontractor Payment Reporting
• Construction Contracts
• Regulatory Changes

Tools & Technologies

• Procore
• B2Gnow
• Kahua
• Egnyte
• Microsoft Office