Document Controller

Datalec Ltd; Frankfurt; Hybrid; EUR 42,000 - 56,000; Full time

Job summary

3C Datalec is seeking a Document Controller to join our team in Frankfurt. You will manage project documentation, ensure accuracy and version control, and support the project office with administrative tasks.

Strong attention to detail, ability to work unsupervised, and effective communication are essential. You will collaborate with project managers and engineers to organise documents, maintain confidentiality, and ensure compliance with data protection standards.

Qualifications

• Experience in document control or project administration.
• Familiarity with document management software; SharePoint advantageous.
• Strong attention to detail and organisational skills; methodical approach to managing documents.
• Ability to adapt to changing priorities and project requirements.
• Maintain strict confidentiality of sensitive information.

Responsibilities

• Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence.
• Ensure documents are up-to-date, properly versioned, and accessible to stakeholders.
• Collaborate with project managers, engineers and team members to organise and distribute project documentation.
• Implement document control procedures to ensure data integrity and compliance with industry standards.
• Create, populate and manage a live document tracker for the project to record every document and transmittal.
• Assess the quality and properties of all incoming and outgoing official documentation.
• Provide full administrative support to the project team and attend review meetings.

Skills

Document control

SharePoint

Detail oriented

Adaptability

Confidentiality

Tools

Document management software

Job description

3C Datalec is a leading provider of data centre design, supply, build, and managed services. We are committed to delivering seamless and integrated solutions for data centre operators worldwide. Our team is dedicated to maintaining high standards of service and excellence in every project we undertake.

We are seeking a Document Controller to join our team. This role is crucial to managing and organising documentation. You’ll ensure all documents are accurate, up to date, and securely stored. This is a key role within the project team, so you must have a strong team ethic, a flexible approach, the ability to work unsupervised and meet deadlines, and excellent communication skills.

Duties & Responsibilities

• Document Management: Maintain accurate records of project-related documents, including drawings, specifications, contracts, and correspondence.
• Version Control: Ensure that all documents are up-to-date, properly versioned, and accessible to relevant stakeholders.
• Collaboration: Work closely with project managers, engineers, and other team members to organise and distribute project documentation.
• Quality Assurance: Implement document control procedures to maintain data integrity and compliance with industry standards.
• Project Management: To create, populate & manage a live document tracker specific to the project to record every document and transmittal.
• Quality control: To assess the quality and properties of all incoming and outgoing official documentation.
• Administrative Support: Proactively manage all aspects of the day-to-day running of the project office, and provide full administrative support to the project team. Attend project review meetings and report to the documentation manager routinely.
• Represent the business, upholding our core values and behaviours with all internal and external customers, clients and third parties.
• Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards in line with company and group policies and procedures.

Essential Skills and Experience

• Previous experience in document control or project administration.
• Proficiency in document management software and tools; SharePoint advantageous.
• Detail-oriented: Strong attention to detail and organisational skills; methodical: A systematic approach to managing documents.
• Adaptability:Able to handle changing priorities and project requirements.
• Confidentiality:Maintain strict confidentiality of sensitive information.

About 3C Datalec

3C Datalec provides world-class, global data centre solutions, specialising in design, bespoke manufacturing, construction, and installation services. Supported by unmatched technical expertise, we offer consultancy, technical and critical cleaning, electronic security, and managed services to address every data centre need.