Pmo Administrator

Datalec Precision Installations; Frankfurt; Vor Ort; EUR 60.000 - 65.000; Vollzeit

Zusammenfassung

Datalec Precision Installations (DPI) is seeking a PMO Administrator in Frankfurt to support the PMO Co-ordinator with coordination, documentation management, and system administration.

You will assist with BAU project schedules, time tracking, budgeting and invoicing, organize training, maintain records, and liaise with stakeholders to ensure project needs are met. A strong eye for detail and bilingual German/English communication are essential.

Qualifikationen

• Experience of working on bids, tenders and project delivery.
• Proven experience of document management and document management software and tools (SharePoint and Procore an advantage).
• Fluency in both German and English is essential, including written, spoken and reading proficiency.
• Strong Organisational and time management skills.
• Analytical abilities and problem solving aptitude.
• Excellent communicator and customer focused approach.
• A high attention to detail with excellent literacy and numeracy skills.
• Thrive in a busy environment.
• Ability to remain calm and professional under pressure to meet deadlines.
• Have excellent skills on CRM ( sales force ) or similar operating systems, including Microsoft 365 applications such as Excel, Word and Powerpoint.
• Experience within Construction is desirable but not essential.

Aufgaben

• Collaborate with the management team to fulfil internal reporting requirements, ensuring accuracy and quality of data, within the dedicated deadlines.
• Assist the PMO Co-ordinator to maintain and monitor BAU project schedules. Track work hours, budgets, and expenditures. Facilitate customer invoicing processes.
• Support management teams with administration tasks as required, including organising training, maintaining project records, timesheet collation, and stakeholder communication.
• Assist with purchase order processing and tender activities and bid-operational tenders.
• Coordinate system file structures and permissions within SharePoint; provide support on Salesforce, Eque2, and SharePoint environments.
• Ensure that health and safety documentation, project records and training are up to date.
• Record meeting minutes and follow up on action items.
• Contribute towards identifying and helping drive performance, savings opportunities, and efficiencies to maximise revenue.
• Maintain business and client confidentiality, adhering to Data Protection regulations and Information Security Standards.

Kenntnisse

Bids & tenders

Document management

SharePoint & Procore

German & English fluency

Organisational skills

Time management

Analytical thinking

Communication skills

Attention to detail

CRM familiarity (Salesforce)

Microsoft 365 (Excel/Word/PowerPoint)

Construction industry experience

Tools

SharePoint

Procore

Salesforce

Jobbeschreibung

Job Summary:

Datalec Precision Installations (DPI) is a leading provider of data centre design, supply, build, and managed services. We are committed to delivering seamless and integrated solutions for data centre operators worldwide. Our team is dedicated to maintaining high standards of service and excellence in every project we undertake.

We are seeking a PMO Administrator to join our team in Frankfurt. This role supports the PMO Co-ordinator, you will play a crucial role in providing coordination and support to operational teams. Your responsibilities will encompass various aspects, including documentation management, system administration, stakeholder relations, and organisational support.

Core Duties & Responsibilities

• Collaborate with the management team to fulfil internal reporting requirements, ensuring accuracy and quality of data, within the dedicated deadlines.
• Assist the PMO Co-ordinator to maintain and monitor Business as Usual (BAU) project schedules. Track work hours, budgets, and expenditures. Facilitate customer invoicing processes.
• Support management teams with administration tasks as and when required, including organising training, maintaining project records, timesheet collation. Communicating with project stakeholders to ensure the project needs are met.
• Assist he PMO Co-ordinator with purchase order processing and tender activities and bid-operational tenders.
• Coordinate system file structures and permissions within SharePoint. Provide support on systems such as Salesforce, Eque2, and SharePoint to navigate management system environments.
• Ensure that health and safety documentation, project records and training are up to date.
• Record meeting minutes and follow up on action items.
• Contribute towards identifying and helping drive performance, implementation of savings opportunities, and efficiencies, maximising customer and Company revenue.
• Maintain business and client confidentiality, adhering to applicable Data Protection regulations and Information Security Standards in line with company, and group policies and procedures.

Qualifications: Skills and Experience

• Experience of working on bids, tenders and project delivery.
• Proven experience of document management and document management software and tools (SharePoint and Procore an advantage).
• Fluency in both German and English is essential, including written, spoken and reading proficiency.
• Strong Organisational and time management skills.
• Analytical abilities and problem solving aptitude.
• Excellent communicator and customer focused approach.
• A high attention to detail with excellent literacy and numeracy skills.
• Thrive in a busy environment.
• Ability to remain calm and professional under pressure to meet deadlines.
• Have excellent skills on CRM ( sales force ) or similar operating systems, including Microsoft 365 applications such as Excel, Word and Powerpoint.
• Experience within Construction is desirable but not essential.

Values & Behaviours:

DPI Values

Dedication, Precision, Integrity

Behaviours

• Inspiration - Has a clear vision of where to go and the ability to articulate it. Empowers people to implement our vision and strategy. Great communicator who captures the imagination, generating trust and commitment.
• Team Spirit - Thinks about "we" not "me"; we do this together. Brings purpose to the team to make it a cohesive unit. Knows when to seek help and when to give it. Prepared to take action to address issues for the good of the team and celebrate others' successes.
• Self-Awareness - Emotionally intelligent; has empathy for others and gets the best out of people by meeting them on their terms. Great at building rapport with colleagues and customers; knows that their behavior impacts on the performance of others and adapts approach to achieve the best results.
• Achievement - Always striving to be the best and consistently delivers. High performer: bringing high energy, competence and making the right decisions to get things done.
• Tenacity - Relentless in the pursuit of their goals. Excellent at solving problems and overcoming obstacles; seeing the challenges before others see them and taking action, to avoid them becoming problems. Sees setbacks as opportunities and becomes stronger in adversity.
• Influence - Highly skilled at getting others committed to the goal. Confident, enthusiastic and encourages creativity. Understands the needs of stakeholders and as a result, engages them.

Our Vision

• To compete at the highest standards in data centre fit-out, MEP construction and managed services throughout Europe and beyond.

Our Mission

• Continue to develop and deliver products and services unparalleled in terms of quality.
• Retain our clients, broaden our breadth of service identifying closely with their changing requirements.
• Execute a robust H&S and Wellbeing strategy. Consider and implement wherever possible initiatives that relate to environmental improvements.

Our Strategy

• People - Build an organisation capable of managing the business we will become. Recruit and retain and develop the best industry professionals. Health, Safety and Wellbeing remain paramount, for our employees and clients.
• Products - must address an industry need. We must have differentiators such as assured quality, modularisation, and off-site construction techniques. Datalec’s commitment to quality is unsurpassed in the industry, we seek perfection. New products and services must be delivered to the same exacting standards.
• Purpose - relates both to our clients and our organisation. We need to understand both how to be able to confidently present our solutions and product strategy to the market. Separately, we create a working environment that promotes and rewards employees fairly, actively supporting a culture of transparency and mutual respect.

Job Types: Full-time, Permanent

Pay: 60.000,00€ - 65.000,00€ per year

Experience:

• working on bids, tenders and project delivery: 4 years (Required)
• Document Control: 3 years (Required)
• Document Management Systems: 3 years (Required)

Language:

• English and German (Required)

Work Location: In person