Assistant to the Site Manager (m/f/d)

Media Broadcast Satellite GmbH; Hamburg; Hybrid; EUR 42.000 - 54.000; Vollzeit

Benefits dieser Stelle

Smartphone and laptop

30 days annual leave

Company pension scheme

Monthly benefit card allowance

EV leasing subsidy

Zusammenfassung

Media Broadcast Satellite GmbH in Hamburg seeks an Assistant to the Site Manager to ensure smooth day-to-day office operations and act as the central contact for administrative matters.

You will coordinate calendars, filing, and finance-related tasks while supporting procurement, meetings, and visitor reception. The role includes potential First Aid duties; a service-oriented, reliable, and organized mindset is essential.

Qualifikationen

• Several years of experience in office management or back-office roles.
• Structured, independent, and reliable way of working.
• Excellent organizational skills with a service-oriented mindset.
• Proficient in Microsoft Office applications.
• Experience in finance, accounting, or bookkeeping is a plus.
• Willingness to complete training and serve as a certified First Aider.
• German language proficiency (C1) and English proficiency (B2).

Aufgaben

• Ensure the efficient day-to-day operation of the office and maintain a smooth, well-organized working environment.
• Coordinate and manage administrative processes, including calendar management and document filing.
• Support the Finance team with bookkeeping prep and processing travel expense claims.
• Coordinate procurement of office supplies and manage external service providers.
• Organize meetings, internal events, and visitor reception for a professional experience.
• Act as a certified First Aider or be willing to complete training to take on this role.

Kenntnisse

Office management

Organizational skills

Microsoft Office

Finance / bookkeeping experience

First aid training willingness

German language proficiency (C1)

English language proficiency (B2)

Tools

Microsoft Office

Jobbeschreibung

Who We Are

MBS is a German owner-managed company specializing in secure communications and space, with around 300 employees across the group. With our own ground stations in Germany and Europe as well as operational payloads in orbit, we have been developing and operating space-based solutions for government and industrial customers worldwide for almost 50 years. Our core services include satellite communications, satellite-based intelligence, and Managed Gateways.

Working at MBS means making a direct contribution to Europe's security infrastructure, with real responsibility from day one.

As an Assistant to the Site Manager (m/f/d), you will ensure the smooth day-to-day operation of our office and serve as the central point of contact for organizational and administrative matters.

Your Mission

• Ensure the efficient day-to-day operation of the office and take overall responsibility for maintaining a smooth and well-organized working environment
• Coordinate and manage all administrative processes, including calendar management, document filing, and the structured administration of relevant records
• Support the Finance team with accounting-related administrative tasks, including bookkeeping preparation and the processing of travel expense claims
• Coordinate the procurement of office supplies and manage external service providers
• Organize and coordinate meetings, internal events, and visitor reception, ensuring a professional experience for guests and business partners
• Act as a certified First Aider or be willing to complete the required training to take on this role

What You'll Bring to the Mission

• Several years of experience in Office Management, Back Office, or a comparable administrative role
• A structured, independent, and reliable way of working
• Excellent organizational skills combined with a strong service-oriented mindset
• Proficiency in Microsoft Office applications
• Ideally, initial experience in finance, accounting, or bookkeeping
• Willingness to complete training and serve as a certified First Aider
• Required language skills: German (C1), English (B2)

Why MBS

• Freedom, trust and ownership in your area of responsibility, with international collaboration and short decision-making paths
• Flexible working hours
• Modern work equipment including a company smartphone and laptop
• Support for your professional development through tailored training opportunities
• Permanent employment, 30 days of annual leave and employer contributions to a company pension scheme
• Additional financial benefits including a monthly benefit card allowance and subsidized EV leasing