Assistant to the CEO (f/m/d)

Aesir Interactive GmbH; München; On-site; EUR 52,000 - 70,000; Full time

Job summary

Aesir Interactive GmbH in Munich is seeking an experienced Executive Assistant to support the CEO in day-to-day operations and help keep the Munich office running smoothly. You will coordinate schedules, manage communications, and prepare materials for key meetings.

The role requires 5-7 years of EA or coordination experience, fluency in German and English, and strong organizational skills. You will own calendars, handle travel plans, and ensure discreet handling of confidential topics in a

Qualifications

• 5–7 years of Executive Assistant experience.
• Experience supporting a CEO or senior leadership.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the CEO's calendar, appointments, and priorities, including scheduling internal and external meetings.
• Prepare agendas, take meeting notes, and track follow-ups.
• Prepare meeting materials, briefings, presentations, and documents for partner visits, board meetings, studio presentations, and other key appointments.
• Support the CEO with email and communication management, including prioritizing topics, drafting responses, and protecting focus time.
• Coordinate business travel, accommodation, itineraries, and related documents.
• Handle expense reports, receipts, invoices, and administrative follow-ups related to CEO activities.
• Support board, investor, and publisher communication through preparation, documentation, and follow-up where needed.
• Handle confidential topics with professionalism, discretion, and good judgment.

Skills

Executive support

Calendar management

Discretion

German & English

Office coordination

Communication skills

MS Office

Travel coordination

Tools

Teams

Confluence

Jira

Outlook

Excel

PowerPoint

Job description

About the company:

Aesir Interactive is an independent game development studio building ambitious titles for global audiences.
We are looking for a highly organized, proactive, and trusted Executive Assistant to the CEO to support our CEO in day-to-day operations and help keep our Munich office running smoothly.

Your role:

You will work closely with the CEO on scheduling, coordination, communication, preparation, and follow-up.
You are someone who sees what needs to be done, keeps information flowing, handles sensitive topics with discretion, and brings structure to a creative and fast-moving game development environment.

The kind of stuff you`ll be doing:

Who are we looking for:

Main responsibilities

• Manage the CEO's calendar, appointments, and priorities, including scheduling internal and external meetings.
• Prepare agendas, take meeting notes, and track follow-ups.
• Prepare meeting materials, briefings, presentations, and documents for partner visits, board meetings, studio presentations, and other key appointments.
• Support the CEO with email and communication management, including prioritizing topics, drafting responses, and protecting focus time.
• Coordinate business travel, accommodation, itineraries, and related documents.
• Handle expense reports, receipts, invoices, and administrative follow-ups related to CEO activities.
• Support board, investor, and publisher communication through preparation, documentation, and follow-up where needed.
• Handle confidential topics with professionalism, discretion, and good judgment.

The ideal candidate also has one more of the following:

Your Daily Work

Your Profile

• 5-7 years of experience as an Executive Assistant, Team Assistant, Office Manager, Management Assistant, or in a similar coordination role.
• Experience supporting a CEO, founder, managing director, or senior leadership team is a strong plus.
• Strong organizational skills, attention to detail, and the ability to manage several topics in parallel.
• Confidence in taking ownership without needing constant guidance.
• Good judgment when deciding what is urgent, what needs preparation, and what needs follow-up.
• Fluent German skills, as this role involves office coordination, service providers, official documents, and local vendors.
• Very good English skills.

Responsibilities

Benefits

Your Profile:

Preferred qualifications:

The ideal candidate also has:

You have:

You are:

• Confident user of Microsoft Office, especially Outlook, Excel, and PowerPoint.
• Comfortable working with digital calendars, shared documents, and task lists.
• Able to prepare clear documents, presentations, notes, and overviews.
• Experience with tools such as Teams, Confluence, or Jira is a plus.

What we offer:

Bonus Points

• Experience in the games industry
• Basic understanding of HR, finance, invoicing, travel booking, or vendor coordination.

Bonus Points