Assistant to the CEO (f/m/d)

Aesir Interactive GmbH; Garching bei München; On-site; EUR 60,000 - 90,000; Full time

Job summary

Aesir Interactive GmbH, a Munich-based game studio, seeks an Executive Assistant to the CEO to manage calendar, coordination, and communication. You will keep information flowing and prepare materials for meetings, helping the CEO stay focused in a fast-moving creative environment.

Requires 5–7 years in EA/office-management, fluent German and strong English, exceptional organization, discretion, and judgment.

Qualifications

• 5–7 years of experience as an Executive Assistant or in a similar coordinating role.
• Experience supporting a CEO or senior leadership.
• Strong organizational skills and ability to multitask.
• German fluency and strong English proficiency.
• Discretion handling confidential topics.
• Proficiency with Microsoft Office and calendar tools.

Responsibilities

• Manage the CEO’s calendar, appointments, and priorities; arrange internal and external meetings.
• Prepare agendas, take notes, and track follow-ups.
• Prepare meeting materials, briefings, presentations, and documents for key appointments.
• Support CEO with email and communication management, prioritizing topics and drafting responses.
• Coordinate business travel, accommodation, itineraries, and related documents.

Skills

Calendar management

Executive support

Discretion handling

Microsoft Office

German language

English language

Tools

Outlook

Excel

PowerPoint

Job description

About the company:

Aesir Interactive is an independent game development studio building ambitious titles for global audiences.

We are looking for a highly organized, proactive, and trusted Executive Assistant to the CEO to support our CEO in day-to-day operations and help keep our Munich office running smoothly.

Your role:

You will work closely with the CEO on scheduling, coordination, communication, preparation, and follow-up.

You are someone who sees what needs to be done, keeps information flowing, handles sensitive topics with discretion, and brings structure to a creative and fast-moving game development environment.

Main responsibilities

• Manage the CEO’s calendar, appointments, and priorities, including scheduling internal and external meetings.
• Prepare agendas, take meeting notes, and track follow-ups.
• Prepare meeting materials, briefings, presentations, and documents for partner visits, board meetings, studio presentations, and other key appointments.
• Support the CEO with email and communication management, including prioritizing topics, drafting responses, and protecting focus time.
• Coordinate business travel, accommodation, itineraries, and related documents.
• Handle expense reports, receipts, invoices, and administrative follow-ups related to CEO activities.
• Support board, investor, and publisher communication through preparation, documentation, and follow-up where needed.
• Handle confidential topics with professionalism, discretion, and good judgment.

Your Profile

• 5-7 years of experience as an Executive Assistant, Team Assistant, Office Manager, Management Assistant, or in a similar coordination role.
• Experience supporting a CEO, founder, managing director, or senior leadership team is a strong plus.
• Strong organizational skills, attention to detail, and the ability to manage several topics in parallel.
• Confidence in taking ownership without needing constant guidance.
• Good judgment when deciding what is urgent, what needs preparation, and what needs follow-up.
• Fluent German skills, as this role involves office coordination, service providers, official documents, and local vendors.
• Very good English skills.

You are:

• Confident user of Microsoft Office, especially Outlook, Excel, and PowerPoint.
• Comfortable working with digital calendars, shared documents, and task lists.
• Able to prepare clear documents, presentations, notes, and overviews.
• Experience with tools such as Teams, Confluence, or Jira is a plus.

Bonus Points

• Experience in the games industry
• Basic understanding of HR, finance, invoicing, travel booking, or vendor coordination.