Assistant to a Patent Attorney (m/f/d)

Patent- und Rechtsanwälte Hoffmann; Düsseldorf; On-site; EUR 28,000 - 36,000; Full time

Benefits offered by this job

13th month’s salary

Voluntary bonus

Vacation pay

Remote work option

Flexible working hours

Commuting allowance

EGYM Wellpass

Discounted lunch

Company pension plan

Family services

Birthday gift cards

Employee events

Team-oriented international workplace

Job summary

HOFFMANN EITLE is seeking an Assistant to manage the secretarial office for a patent attorney in a collaborative, international environment in Düsseldorf. The role focuses on coordinating calendars, handling correspondence, and supporting daily operations across the firm.

The ideal candidate is fluent in English, has good German, strong organisational skills, and a proactive, detail-oriented mindset. Join a diverse team and enjoy flexible benefits and a supportive workplace culture.

Qualifications

• Excellent English and good German language skills.
• Strong organisational skills and keen attention to detail.
• Willingness to learn and assist across firm operations.

Responsibilities

• Organising and managing the secretarial office of a patent attorney.
• Coordinating appointments, deadlines and schedules.
• Pre-sorting and processing incoming correspondence.
• Organising travel, appointments and other administrative tasks.
• Providing support with day-to-day activities, with opportunities to gain experience in other areas.

Skills

English fluency

German language skills

Organisational skills

Attention to detail

Proactive learner

Tools

Microsoft 365

Job description

When you join HOFFMANN EITLE, you become part of a firm that values not only professional excellence but also personal growth and community. We foster a supportive environment where your talents and ambitions can thrive, offering ample opportunities for career development. If you are passionate about intellectual property law and ready to make an impact in a collaborative and innovative setting, we invite you to help shape the future of intellectual property protection as part of our trusted and dynamic team of over 450 employees.

What you can expect

• Organising and managing the secretarial office of a patent attorney
• Coordinating appointments, deadlines and schedules
• Pre-sorting and processing incoming correspondence
• Organising travel, appointments and other administrative tasks
• Providing support with day-to-day activities, with the opportunity to gain experience in other areas of the firm’s daily operations

What sets you apart

As an Assistant

• Professional training, for example as a foreign language correspondent, is an advantage but not a requirement
• Career starters and applicants changing careers are very welcome
• Very good command of English and good command of German
• Confident use of Microsoft 365 and digital tools
• Enthusiasm for familiarising yourself with new topics and learning new things

As a Person

• You are thorough and reliable
• You have excellent organisational skills and a strong attention to detail
• You are a quick learner with a keen eye for errors
• You are proactive, think ahead and always keep an overview
• You are eager to learn and enjoy a wide range of administrative and support tasks
• You have a friendly, confident manner and enjoy working as part of a team

Why join HOFFMANN EITLE

• Attractive compensation: 13th month’s salary, voluntary bonus, and vacation pay
• Remote work: Option to work remotely on a flexible basis
• Flexible Work Hours: A flex-time model for a good work-life balance with a 39-hour workweek
• Commuting allowance: Assistance with travel expenses
• Sports & Fitness: EGYM Wellpass with a wide range of fitness and wellness offerings
• Meals: Discounted lunch
• Retirement planning & benefits: Company pension plan and capital-forming benefits (VWL)
• Teamwork: Collaborative and team-oriented work in an international, multicultural environment
• Health & well-being: We promote a healthy and pleasant work environment through prevention days, vaccination programs, ergonomic workstations, and fresh fruit and free beverages.
• Family-Friendly Environment: Support with childcare, access to daycare spots, and comprehensive family services
• Small Perks: Birthday gift cards and other employee perks
• Celebrating Together: Regular employee events and group celebrations
• Easy Accesessibility: A modern workplace with excellent access to the subway, bus, and A94 highway