Administrator - Holiday Cover

Mitie Group plc.; Schleswig-Holstein; Vor Ort; EUR 28.000 - 38.000; Vollzeit

Benefits dieser Stelle

Accommodation provided (case-by-case)

Meals provided (case-by-case)

Gym access

5% monthly site allowance

10% annual tour bonus (pro‑rata)

4-month fixed-term contract

Zusammenfassung

Mitie Group plc. is seeking a Commercial / Project Administrator for a four-month holiday cover in Schleswig-Holstein, Germany. The role provides admin support to the Project/Commercial Team, maintaining day-to-day operations and ensuring timely completion of key activities.

Responsibilities include managing job files, assisting with pre-deployment paperwork, data entry in ExoStar and Maximo, invoicing, and archiving. A strong focus on accuracy, organisation, and safety is required.

Qualifikationen

• Proficient in MS Word and Excel.
• Ability to work independently and as part of a team.
• Strong commitment to Health & Safety, quality and compliance.
• Full UK driving licence or equivalent.
• Ability to meet mobilisation requirements (passport, security and work-permit clearances).

Aufgaben

• Assist Technical Job Officers in setting up and maintaining job files.
• Assist Sub-Contractors with pre-deployment paperwork, flights and accommodation.
• Operate ExoStar and Maximo; input data and produce auditable records.
• Handle administrative duties: typing, filing, photocopying, emailing as requested.
• Produce quality outputs with minimal re-work.
• Process invoices from suppliers and sub-contractors; obtain signatures.
• Move jobs to Part 4 and archive files.
• Issue final files to Asset & O&M for maintenance indexing.
• Ensure timely delivery of WAP13 works via Maximo.
• Maintain office presence during opening hours and handle inquiries.
• Raise 3rd party invoicing locally or with UK team; keep records.
• Process sub-contractor payment certifications; keep status updated.
• Carry out other duties as directed by Commercial Manager.
• Maintain registers/databases and monthly chargeable overtime reports.

Kenntnisse

MS Word

MS Excel

Communication

Organisational skills

Independent worker

Team player

Health & Safety

Tools

ExoStar

Maximo

Jobbeschreibung

Commercial / Project Administrator – Holiday Cover | Tax-Efficient Income | October 2026 – February 2027 (4 Months)

The Role

We are seeking an Administrator to provide temporary cover for a four-month period while members of the team are on planned leave. The successful applicant will provide administrative support to the Project / Commercial Team, helping to maintain continuity of day-to-day operations and ensuring that key administrative activities are completed efficiently throughout the period.

What You'll Get

• Tax-efficient income
• 13 days' annual leave plus bank holidays
• Accommodation and Meals provided (on a case-by-case basis, household contract would not be entitled to accommodation)
• Access to gym, sports and swimming facilities
• 5% monthly site allowance
• 10% annual tour bonus (pro-rata)
• 4-month fixed-term contract

Key Responsibilities

Main Tasks

• Assist Technical Job Officers in setting up and maintaining job files.
• Assisting Sub-Contractors with pre-deployment paperwork, flights and accommodation.
• Be conversant with (and operate) ExoStar and Maximo. Including data input, processing, production of information relating to AFWP, and ensuring that all records are kept updated and are fully auditable.
• Carry out all administrative duties such as typing, filing, photocopying, faxing and emailing of correspondence as requested by the ISP Team ensuring that typing requests are complete on the same day provided that they are presented at least one hour before the end of the working day.
• Produce a quality end product first time with no re-work required.
• Process and record all invoices received from suppliers and subcontractors, collecting signatures and approval for Sub-Contract applications and once approved return to Sub-Contractors.
• Assist in taking ownership of administratively moving all jobs to Part 4 and file in archive.
• Issue final job files to Asset & O&M departments for inclusion in maintenance regime and master index.
• Ensure prompt delivery of WAP13 works through the maximo process.
• Ensure that the office is manned at all times during office opening hours answering all telephone calls and customer queries promptly and politely.
• Raise 3rd Party Works invoices locally or communicate with UK for invoicing, then keep meticulous records of all invoices and their status.
• Process and record all sub-contractor application for payment certificate received from suppliers and sub-contractors.
• Carry out any other duties as directed by the Commercial Manager or Management team.
• Maintain all registers and databases, ensuring information is accurate.
• Population the monthly Chargeable Overtime costs and maintaining the Monthly Report.

What We Are Looking For

Essential

• Competent in Microsoft Word and Excel Packages.
• Ability to work independently and as part of a team.
• Strong commitment to Health & Safety, quality and compliance.
• Good communication and organisational skills.
• Willingness to learn, develop and undertake additional training or upskilling where required to meet the operational and technical requirements of the role.
• Full UK driving licence or equivalent.
• Ability to meet all mobilisation requirements, including holding a valid passport and obtaining the required medical, security and work-permit clearances.

Desirable

• Experience working within a Defence, military, critical infrastructure or similarly regulated operational environment.