Office Manager

LIGANOVA MaSH! - Career; Germany (OH); On-site; USD 40,000 - 60,000; Part time

Benefits offered by this job

28 days holiday excluding bank holidays

Remote work flexibility

Structured onboarding and development programs

Job summary

LIGANOVA MaSH! - Career is looking for a detail-oriented Office Manager to join our team. This part-time fixed-term position offers 30 hours a week and involves administrative support, managing office supplies, and assisting with team events. You will play a vital role in maintaining operational efficiency and ensuring a positive work atmosphere.

We offer flexibility with remote work options and 28 days of holiday. We value diversity and welcome candidates from all backgrounds. Apply now!

Qualifications

• Excellent communication and interpersonal skills.
• Ability to manage multiple tasks efficiently.
• Comfortable working in a fast-paced environment.

Responsibilities

• Order office materials and maintain cleanliness.
• Handle monthly credit card billing for all company cards.
• Support team events and manage travel bookings.
• Provide administrative support for client-related tasks.

Skills

Organisational skills

Proactivity

Customer service attitude

IT support skills

Job description

JOIN US

We’re looking for a highly organised and proactive Office Manager to join the team on a part-time fixed-term contract ending 30 March 2027. Working 30 hours per week across 5 days, you’ll provide day-to-day administrative support and help ensure the smooth running of the office. You’ll play an important role in supporting the team across wider operational tasks.

WHAT YOU DO

• Order of office material and refreshments as well as corresponding accounting.
• Ensuring a well maintained and clean office.
• Monthly credit card billing for all company credit cards.
• Cooperation with landlords and service providers regarding rented areas.
• Management of handyman work and repairs as needed.
• Support & implementation of TISAX certification.
• Planning, design and construction of various office spaces.
• Responsibility for locking system & alarm system.
• Taking care of visitors and clients in office space.
• Processing incoming and outgoing mail & parcels.
• Support in weekly capacity planning and house-keeping of resource management system.
• Supporting the team with client-related admin tasks (such as uploads for DAM, filing and external link generation for projects).
• IT First Level Support, e.g. issuing/exchanging equipment as well as returning it to the IT team, support with installation and accesses.
• Administration of TravelPerk supporting colleagues with travel bookings and corresponding accounting.
• Planning and execution of team and client events for all locations.
• Contact person for the team.

WHO YOU ARE

• You make meaningful connections and develop trust-based relationships within
• Be recognised by the team as a key contributor.
• Be open to continuous learning and development.
• You take ownership of deliverables, managing them independently and efficiently.
• You act proactively with your leaders.
• You probe to find out the “whys behind the whats”.
• You always understand who your audience is and tailor messages to meet its needs.
• You escape issues appropriately and with good judgments.
• You are always approachable and have a good-natured service attitude.
• You respond quickly and be able to tolerate stress.
• You are able to confidently hold internal information and discussions in certain topic areas.
• You ensure a positive working atmosphere.

WHAT TO EXPECT

• Exposure to senior global clients.
• Working in an international and integrated team with top talents from different fields.
• Plenty of opportunities to create big ideas, for big projects, with big impact.
• Flexibility to work remotely: 2-3 days in the office per week, and the ability to work from home, the north pole or somewhere warmer for up to on month each year. We encourage warmer.
• Structured onboarding, development & tools (Groove-In Buddy, Feedback talks, state of the art IT Equipment and more)
• 28 days holiday excluding BH and your birthday off.
• A working environment that ensures fair and equal opportunities for all. We live and support diversity, openness and mutual respect and welcome new colleagues - regardless of nationality, ethnicity, origin, religion, age, gender, gender identity and sexual orientation.

Is it a Match?

Apply now! We'd love to hear from you even if you do not fully meet all requirements listed above. Get in touch.