Administrator – Cost, Project & Contract Support (f/m/d)

Telespazio VEGA Deutschland; Darmstadt; Vor Ort; EUR 40.000 - 60.000; Vollzeit

Zusammenfassung

A technology and engineering firm in Darmstadt is seeking an Administrator to provide support in cost centre management, procurement, and reporting. The role involves preparing financial forecasts and dashboards, managing procurement activities, and coordinating vendor relations. The ideal candidate has experience in administration, strong Excel skills, and a good understanding of procurement processes. Applicants should send their application to the HR contact listed.

Qualifikationen

• Experience in administration with exposure to cost control and project support.
• Knowledge of ERP systems, preferably SAP.
• Very good skills in Excel and Microsoft Office.
• Understanding of procurement and contract lifecycle processes.
• Strong organizational and multitasking abilities.
• At least B2 written and verbal communication skills in English.
• Knowledge of data analytics tools is highly desirable.
• Basic IT knowledge.
• Familiarity with ESA procurement processes.
• Experience in drafting procedures and supporting audits.

Aufgaben

• Support cost centre management and financial forecasting.
• Prepare dashboards and reports for audits and financial planning.
• Support procurement processes and vendor relations.
• Monitor software products' lifecycle.
• Develop reporting tools using data analytics tools.
• Contribute to training organization and recruitment activities.

Kenntnisse

Cost control experience

ERP systems knowledge (SAP preferred)

Very good Excel skills

Procurement processes understanding

Organizational abilities

B2 English communication skills

Data analytics tools knowledge

Basic IT knowledge

Familiarity with ESA procurement

Experience with audits

Tools

Microsoft Office

Data analytics tools

Jobbeschreibung

Administrator – Cost, Project & Contract Support (f/m/d)

reference: J25050

category: Systems and Products Engineering

Overview

Administrator to provide support in cost centre management, procurement, reporting, and administrative coordination. Responsibilities include preparing financial forecasts and dashboards, managing procurement activities, monitoring the lifecycle of software products, and coordinating vendor relations. The role contributes to the development of reporting tools, maintains internal procedures, and supports training organisation. The Administrator supports the Mission Operations Infrastructure IT & OCC section and collaborates with ESA staff, Service Delivery Managers, and Engineers to ensure services are delivered within the specified timeframe.

Key Responsibilities

• Supports cost centre management: cost forecasting, cost allocation, accruals using CMIT (Cost Module Input Table), CMIT review and updates
• Prepares dashboards and reports for audits and financial planning
• Supports procurement processes: renewals, requests for quotations, shopping carts, and procurement database maintenance
• Monitors lifecycle of software products
• Coordinates vendor relations and procurement documentation
• Produces monthly reports
• Performs monthly audit of related assets
• Develops reporting tools using data analytics tools
• Maintains procedures and internal working practices library
• Contributes to training organisation and recruitment activities
• Chairs the monthly Service Lifecycle meeting

Essential Skills and Qualifications

• Experience in administration with exposure to cost control, finance, or project support
• Knowledge of ERP systems (SAP preferred)
• Very good Excel skills and knowledge of Microsoft Office
• Understanding of procurement and contract lifecycle processes
• Strong organisational and multitasking abilities
• At least B2 written and verbal communication skills in English
• Knowledge of data analytics tools is highly desirable
• Basic IT knowledge
• Familiarity with ESA procurement processes
• Experience drafting procedures and supporting audits

Are you passionate about making an impact with an open and curious mindset? Please send us your application.

Your HR Contact for this position is Christian Marusczyk

[J25050 - SGP3] Administrator – Cost, Project & Contract Support (f/m/d)