Administrative Assistant support for EPSYLON

Université du Luxembourg; Konz; Vor Ort; EUR 30.000 - 40.000; Vollzeit

Zusammenfassung

A prominent international university in Luxembourg seeks an Administrative Assistant for a full-time role. Responsibilities include acting as the first point of contact for researchers and managing communication between various services. The ideal candidate will have proven administrative experience, strong service orientation, and excellent communication skills in English and French, with knowledge of German considered a plus. This position offers a unique opportunity to work in a multilingual environment with diverse colleagues.

Leistungen

Multilingual and international working environment

Close ties to business world

Modern university infrastructure

Qualifikationen

• Proven experience as an Administrative Assistant.
• Excellent communication skills in English and French; knowledge of German is an asset.
• Strong service-oriented and problem-solving mindset.

Aufgaben

• First contact point for researchers, suppliers, students, and volunteers.
• Interface between researchers and central services for financial and HR-related requirements.
• Assisting the Director in coordinating the use of labs and facilities.

Kenntnisse

Administrative experience

Service-oriented mindset

Diplomacy skills

ICT skills (EXCEL, SAP)

Communication skills

Team player

Flexibility

Jobbeschreibung

The University of Luxembourg is an international research university with a distinctly multilingual and interdisciplinary character.

The Faculty of Humanities, Education and Social Sciences (FHSE) at the University of Luxembourg brings together expertise from the humanities, linguistics, cognitive sciences, social and educational sciences. People from across 20 disciplines are working within the Faculty. Along with the disciplinary approach a very ambitious interdisciplinary research culture has been developed. The faculty's research and teaching focuses on social, economic, political and educational issues with the common goal of contributing to an inclusive, open and resourceful society.

Your role

EPSYLON is a collective of 13 cutting‑edge experimental laboratories in various fields of psychology research at the Faculty of Humanities, Education and Social Sciences.

EPSYLON brings together research teams from a variety of backgrounds to systematically facilitate interdisciplinary research and advance behavioural and cognitive sciences.

The network coordinates, promotes and advances experimental psychological research in Luxembourg and holds leading expertise in the design of cutting‑edge research facilities. EPSYLON is a unique faculty structure for research, but also training at BSc, MSc and PhD levels.

See: EPSYLON - FHSE - University of Luxembourg I Uni.lu

Responsibilities

• First contact point for researchers, suppliers, students and volunteers involved in experimental research
• Interface between researchers and central services for finance‑related requirements and regulations (e.g.: VAT, depreciation of fixed assets, UL‑internal processes and roles, procurement and legal requirements) and HR‑related regulations (student helpers, trainees, experts financed via EPSYLON budget)
• Assisting the Director and Council members in the coordination and optimal use of the 11 labs and the equipment and facilities.
• Ensuring transparent communication internally and externally
• Ordering, reception, monitoring and dispatching of goods
• Tracking budget and expenses
• Dispatch room access requests
• Room bookings
• Welcoming volunteers involved in the tests
• Catering organisation
• Event organisation

Your profile

• Proven experience as an Administrative Assistant
• Strong service‑oriented and problem‑solving mindset
• Diplomacy and communication skills
• Sense for organisation and detail
• ICT skills (EXCEL, SAP an asset)
• Flexibility to react to urgencies and to interact with a large variety of people
• Excellent communication skills, service oriented, team player
• Professional and collegial, reliable, can do attitude
• Business English and French, knowledge in German is an asset

We offer

• Multilingual and international character. Modern institution with a personal atmosphere. Staff coming from 90 countries. Member of the "University of the Greater Region" (UniGR)
• A modern and dynamic university. High‑quality equipment. Close ties to the business world and to the Luxembourg labour market. A unique urban site with excellent infrastructure
• A partner for society and industry. Cooperation with European institutions, innovative companies, the Financial Centre and with numerous non‑academic partners such as ministries, local governments, associations, NGOs …

How to apply

Early application is highly encouraged, as the applications will be processed upon reception. Please apply ONLINE formally through the HR system. Applications by Email will not be considered.

All qualified individuals are encouraged to apply. In line with our values, the University of Luxembourg promotes an inclusive culture. We encourage applications from individuals of all backgrounds and are dedicated to upholding equality and respect for our employees and students.

General information

• Contract Type: Fixed Term Contract 12 Month
• Work Hours: Full Time 40.0 Hours per Week
• Location: Belval Campus
• Internal Title: Administrative assistant