Administrative Assistant - Munich

PJT Partners, Inc; München; Vor Ort; EUR 42.000 - 62.000; Vollzeit

Zusammenfassung

PJT Partners in Munich is seeking a service-oriented administrative assistant to support the investment team of Associates, Directors and Managing Directors in our Munich office. You will act as gatekeeper, manage calendars, coordinate meetings, handle calls and emails, and maintain CRM data with meticulous attention to detail.

The ideal candidate possesses strong organizational and communication skills, can prioritize multiple tasks, works well under pressure, and demonstrates professional

Qualifikationen

• 2–3 years of experience in a dynamic, high-performance environment (investment banking, law firms, private equity or management consulting).
• Excellent oral and written communication skills with high attention to detail.
• Professional presence, positive demeanor and strong interpersonal skills.
• High integrity, sound judgement, and strong work ethic.
• Fluency in German and English.

Aufgaben

• Act as gatekeeper to professionals in Munich/DACH-coverage team and support others as needed.
• Set up and manage the Munich office operations, expenses, supplies, meeting rooms, taxis.
• Manage calendars, schedule appointments, coordinate with assistants, confirm meetings.
• Handle multiple phone lines and client communications; draft correspondence.
• Maintain the CRM database and assist in preparing client meeting materials.
• Arrange travel and accommodations for professionals, balancing timing and cost.
• Handle confidential documents and provide backup cover as required.
• Data entry across applicable databases with high accuracy.

Kenntnisse

Time management

Oral & written communication

Interpersonal skills

Professional presence

Integrity & judgment

Entrepreneurial mindset

MS Office

German/English bilingual

Tools

Microsoft Office Suite

Jobbeschreibung

PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds. From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients. To learn more about PJT Partners, please visit our website at www.pjtpartners.com.

Role Description

We are looking for a service-oriented and motivated administrative assistant to provide support to an investment team of Associates, Directors and Managing Directors in the Munich office and also support the Administrative Assistant with various Office Management tasks. The ideal candidate will possess strong administrative, organizational, and communication skills and have the ability to exercise good judgement in a variety of situations.

• Act as gatekeeper to professionals of the Munich / DACH-coverage team and maintain relationships with clients, investors, prospective clients and internal colleagues, providing back-up to other administrative assistants as required
• Help with the set up and the management of the Munich office (expenses, supply purchase, reservation of meeting rooms when needed, taxis, etc.)
• Manage calendars, schedule appointments, coordinate with other assistants, and confirm meetings with clients and internal colleagues
• Cover multiple phone lines, and communicate with clients as requested
• Send and reply to emails on behalf of professionals; draft other correspondence
• Maintenance of Client Relationship Management (CRM) Database
• Research and assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences, and speaking engagements (including the preparation of company summaries and key people’s biographies) and follow up on any action items (providing notes from prior meetings, tracking personal client details etc.)
• Prepare and print presentation materials with attention to quality and detail
• Proactively seek to learn and understand the business to better assist professionals and/ or clients
• Arrange travel and reservations for professionals (e.g. flights, cars, hotels etc.), using good judgement with respect to timing and cost; assist with client travel as required
• Handle confidential documents and correspondence as required, including some personal administration
• Undertake data entry in all applicable databases with a strong attention to detail and integrity of data
• Provide back-up to other administrative assistants as required (holiday cover etc.)

Qualifications

PJT Partners seeks to hire individuals who are highly motivated, intelligent and have demonstrated excellence in prior endeavors. In addition, qualified candidates will possess the following:

• Minimum of 2-3 years of experience, ideally from a background in a dynamic, high-performance environment, ideally within investment banking, law firms, private equity or management consulting or similar professional settings
• Exceptional organisational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed
• Excellent oral and written communication skills and high attention to detail
• Professional presence, positive demeanor and strong interpersonal skills
• High level of integrity, sound judgement, and strong work ethic
• Eagerness to work in an entrepreneurial, results-driven environment
• Proficiency in Microsoft Office Suite
• Fluency in German and English is required

PJT is an equal opportunity employer. We do not discriminate on the basis of, and will consider all qualified applicants for employment without regard to race, color, religious creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, martial or partnership status, sexual orientation, gender identity expression, disability, medical condition, genetic information or predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other category protected by law. PJT Partners also complies with all applicable laws with regard to providing reasonable accommodation of disabilities to applicants. For more information or to request an accommodation, please contact Human Resources.

California Applicants: PJT Partners will consider for employment qualified applicants with arrest and/or conviction records in a manner consistent with applicable law including, but not limited to, the San Francisco Fair Chance Ordinance and/or Los Angeles Fair Chance Initiative for Hiring Ordinance Applicant Privacy Notice: View our Applicant Privacy Notice http://info.pjtpartners.com/PJT_Global_Applicant_Privacy_Notice here.

If you are a California resident, please refer to our California Applicant Privacy Notice https://info.pjtpartners.com/California_Applicant_Privacy_Notice for further information.