Personal Assistant (f/m/d) to Senior Executive

Allianz Global Investors GmbH; München; On-site; EUR 60,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Company pension/savings plans

Relocation/Childcare support

Share purchase plan

Mental health programs

Mobility solutions (Jobrad, Jobticket)

Career development within Allianz

Job summary

Allianz Global Investors GmbH is seeking a Personal Assistant to provide high-level executive, administrative, and organisational support to the Chief Technology Officer in Munich. You will coordinate priorities, leadership forums, communications, travel, and engagement with senior stakeholders across Data, Technology & Operations, while supporting other DTO leadership team members as required.

The role requires discretion, strong service mindset, and confidence working across functions,

Qualifications

• Minimum five years' experience supporting C-suite or senior executives in a multinational organisation.
• Proven experience coordinating complex diaries, international travel, executive meetings, and confidential matters.
• Experience working across countries, cultures, seniority levels, and time zones.
• University degree or Abitur (German university entrance qualification), or an equivalent secondary school-leaving qualification.

Responsibilities

• Manage the CTO's complex diary, priorities, and meeting cadence.
• Coordinate internal and external meetings, leadership forums, town halls, offsites, and other events.
• Prepare agendas, briefing packs, presentations, minutes, action logs, and follow-up materials for executive engagements.
• Arrange domestic and international travel, itineraries, visas where required, and expense submissions.
• Act as a trusted gatekeeper for the DTO office, triaging requests and handling sensitive information with discretion.
• Serve as a key liaison with DTO leadership, executive offices, external partners and visitors.
• Provide administrative support to other members of the DTO leadership team as required, balancing these needs with CTO priorities.
• Support onboarding, access, procurement, invoice processing, distribution lists, and other administration for the DTO office.
• Proactively identify, test, and embed responsible AI-enabled ways of working across DTO and other executive offices to simplify day-to-day tasks, improve quality and responsiveness.
• Act as an AI ambassador who encourages responsible adoption, shares practical use cases, and helps colleagues build confidence in AI-enabled ways of working.

Skills

Diary management

Executive support

Travel coordination

Stakeholder management

Discretion

MS 365

Education

University degree or Abitur

Tools

Outlook

Teams

PowerPoint

Excel

Word

Job description

About Allianz Global Investors

Allianz Global Investors is a leading active asset manager, managing assets for individuals, families,and institutions worldwide. Our shared goal to shape a future of opportunity for our clients is foundational to our culture and our values. We look to attract, and actively nurture, individuals with the drive to achieve excellence at every stage of the investment experience.

We believe an inclusive culture is key to a flourishing workforce. Not only do we celebrate the broad range of experiences, backgrounds, and attributes that our workforce brings, but we support our people to live and work in a way that promotes their own wellbeing.

Allianz Group is one of the most trusted insurance and asset management companies in the world. Caring for our employees, their ambitions, dreams and challenges is what makes us a unique employer.

We are united by a shared commitment: to put our clients first and at the centre of everything we do. Their needs inspire our thinking and guide our actions.

Together, we can build an environment where everyone feels empowered and confident to explore, grow and shape a better future - for our clients and for the world around us. At Allianz, we stand for unity: we believe that a united world is a more prosperous world, and we are dedicated to consistently advocating for equal opportunities for all. The foundation for this is our inclusive workplace, where people and performance both matter, and where integrity, fairness, inclusion and trust are at the heart of our culture.

We therefore welcome applications regardless of ethnicity or cultural background, age, gender, nationality, religion, social class, disability or sexual orientation, or any other characteristics protected under applicable local laws and regulations.

Personal Assistant (f/m/d) – Chief Technology Officer Support

We are currently hiring a Personal Assistant (f/m/d) to provide high-level executive, administrative, and organisational support to the Chief Technology Officer, based in Munich.

In this role, you will enable the effective operation of the DTO office by coordinating priorities, leadership forums, communications, travel, and engagement with senior stakeholders across Data, Technology & Operations, while providing administrative support to other members of the DTO leadership team as required.

The role requires discretion, strong service mindset, great follow-through, and confidence working across functions, locations, cultures, and time zones.

This position will be based in Munich.

Full-Time | Permanent

What you will do

• Manage the CTO's complex diary, priorities, and meeting cadence.


• Coordinate internal and external meetings, leadership forums, town halls, offsites, and other events.


• Prepare agendas, briefing packs, presentations, minutes, action logs, and follow-up materials for executive engagements.


• Arrange domestic and international travel, itineraries, visas where required, and expense submissions.


• Act as a trusted gatekeeper for the DTO office, triaging requests and handling sensitive information with discretion.


• Serve as a key liaison with DTO leadership, executive offices, external partners and visitors.


• Provide administrative support to other members of the DTO leadership team as required, balancing these needs with the priorities of the CTO.


• Support onboarding, access, procurement, invoice processing, distribution lists, and other administration for the DTO office.


• Proactively identify, test, and embed responsible AI-enabled ways of working across DTO and other executive offices to simplify day-to-day tasks, improve quality and responsiveness.


• Act as an AI (Artificial Intelligence) ambassador who encourages responsible adoption, shares practical use cases, and helps colleagues build confidence in AI-enabled ways of working.

What you bring

• Minimum five years' experience supporting C-suite or senior executives in a multinational organisation; experience in technology, financial services, or asset management is advantageous.


• Proven experience coordinating complex diaries, international travel, executive meetings, and confidential matters.


• Experience working across countries, cultures, seniority levels, and time zones.


• University degree or Abitur (German university entrance qualification), or an equivalent secondary school-leaving qualification.


• Advanced proficiency in Microsoft 365, particularly Outlook, Teams, PowerPoint, Word, and Excel.


• Excellent written communication, presentation preparation, organisation, and stakeholder-management skills.


• Comfort with technology terminology and the ability to quickly understand executive priorities and organisational context.


• Fluent written and spoken English; German is desirable.


• Exceptional judgement, discretion, integrity, and professional maturity.


• Proactive and able to anticipate needs, prioritise competing demands, and work independently with limited direction.


• Calm, resilient, detail-oriented, and reliable under pressure, with strong follow-through.


• Confident operating as an ambassador for the DTO office and building trusted relationships across functions and locations.


• Flexible, collaborative, service-minded, and comfortable with ambiguity and evolving priorities.

What we offer

• We empower our employees by ensuring flexible work arrangements that maintain a balance between performance, productivity, career development and personal priorities (e.g., hybrid model/ flexible working hours)


• Securing your future: Access to company pension/savings plans


• Family support (relocation/ childcare facilities)


• Company share purchasing plan


• Mental health and wellbeing programs


• Mobility solutions (Jobrad bike leasing, subvention Jobticket)


• Career opportunities within the entire Allianz Group


• Self-guided learning & development


• Volunteering time


• … and so much more!

Recruitment agencies

Allianz Global Investors has an in-house recruitment team that sources great candidates directly. Therefore, Allianz Global Investors does not accept unsolicited resumes from agency or search firm recruiters.

When we do work with recruitment agencies, that engagement is formalized by a contract. Fees will only be paid when there is a contract in place.

Without a contract in place, we will not accept invoices on unsolicited resumes, even if the candidate was ultimately employed by Allianz Global Investors.

Finally, please do not contact hiring managers directly.