Administrative Assistant – Art Industry (M / F / X)

Manpower Luxembourg S.A.; Konz; Vor Ort; EUR 40.000 - 60.000; Teilzeit

Zusammenfassung

A staffing agency is seeking an Administrative Assistant to support an artist in Luxembourg City. The role involves managing contracts, invoicing, and logistics, requiring strong organizational skills and discretion. Candidates must be proficient in MS Office, fluent in German and English, with a preference for French. This position offers an engaging work environment and participation in international art projects.

Leistungen

Versatile position in the art industry

Participation in international projects

Attractive compensation package

Dynamic and creative work environment

Qualifikationen

• Proven experience in administrative assistance or project coordination in arts or events.
• Fluency in German and English; French is a plus.
• Strong organizational skills and autonomy.

Aufgaben

• Manage administrative and contract tasks including verification and archiving of documents.
• Prepare invoices and monitor payment processes.
• Arrange travel logistics and coordinate communications with partners.
• Update project tracking tables and report to the artist.

Kenntnisse

Administrative assistance experience

Project coordination

Communication skills

Discretion and confidentiality

Ability to manage priorities

Tools

MS Office (Excel, Word, PowerPoint)

Invoicing software

Jobbeschreibung

Location : Luxembourg City

Contract Type : Permanent, 20hours / week

Languages : German & English (French is a plus)

We are seeking an Administrative Assistant to support a renowned artist in managing daily operations. This role requires absolute confidentiality, full autonomy, and strong organizational skills to handle priorities in a fast-paced, international environment.

Tasks

• Administrative and Contract Management
  • Monitor sponsorship and audiovisual contracts
  • Archive and verify legal documents
• Invoicing and Financial Follow-Up
  • Prepare invoices and ensure payment control
  • Track budgets related to artistic projects
• Organization and Logistics
  • Arrange hotel bookings, transportation, and travel coordination
  • Handle unexpected situations and urgent requests
• Partner Liaison
  • Communicate with sponsors, production agencies, media, and service providers
• Reporting and Coordination
  • Update tracking tables and provide regular reports to the artist

Requirements

• Proven experience in administrative assistance or project coordination (preferably in arts, events, or audiovisual sectors)
• Proficiency in MS Office tools (Excel, Word, PowerPoint) and invoicing software
• Language skills: German and English required (French is a plus)
• Personal qualities:
  • Discretion and strong sense of confidentiality
  • Organization, accuracy, and autonomy
  • Ability to manage urgent matters
  • Excellent communication skills

What We Offer

• A versatile and stimulating position in the art industry
• Participation in international projects
• Attractive compensation package
• Dynamic and creative work environment

Interested? Apply online now