Administration Assistant – Engineering Europe

Novonesis; Nienburg/Weser; Hybrid; EUR 28.000 - 42.000; Teilzeit

Zusammenfassung

Novonesis seeks an Administration Assistant - Engineering Europe to support CAPEX projects across Europe. The fixed-term role (two and a half years) offers hybrid work up to 50% home office and potential 0.5FTE part-time arrangement.

You will handle project administration, purchase orders in SAP & Coupa, material ordering, invoicing follow-up, cost tracking, and reporting while collaborating with Production, Maintenance, EHS, Quality, and external partners.

Qualifikationen

• Completed vocational training as Industrial Clerk, Management Assistant for Office Management, Office Clerk or a comparable commercial qualification.
• Experience in administration, project support, purchasing, finance support, or a similar role.
• Experience with SAP and Microsoft Office is an advantage.

Aufgaben

• Support project managers with administrative tasks and day-to-day project coordination.
• Create and manage purchase requisitions and purchase orders in SAP & Coupa.
• Support material ordering, invoice follow-up, and goods receipt processes.
• Track project costs, budgets, and hours booked to projects.
• Prepare project reports, presentations, meeting minutes, and status updates.
• Organize project meetings, workshops, and team events.
• Coordinate internal communication activities, including newsletters and project updates.
• Maintain project documentation.

Kenntnisse

Administrative coordination

Multi-tasking

Team player

German & English communication

Ausbildung

Vocational training in industrial clerk/office management

Tools

SAP

Microsoft Office

Jobbeschreibung

Join our Engineering Team !

We are continuing to expand our

Interested in a career that matters?

Join our Engineering Team !

We are continuing to expand our Engineering Europe team and are looking for an Administration Assistant - Engineering Europe (m/f/d) to support our project managers with the planning, execution, and documentation of CAPEX projects.

This role is a fixed-term contract for two and a half years to support a large-scale project. Hybrid working arrangement, up to 50% home office and part-time 0.5FTE possible.

The Engineering Europe team delivers technical investment projects across multiple sites. Our focus is on executing CAPEX projects within agreed timelines, budgets, and quality standards, in close alignment with internal stakeholders.

We value open collaboration and work closely with Production, Maintenance, EHS, Quality, global experts, and external partners.

In this role you will have an impact by:

• Support project managers with administrative tasks and day-to-day project coordination
• Create and manage purchase requisitions and purchase orders in SAP & Coupa
• Support material ordering, invoice follow-up, and goods receipt processes
• Track project costs, budgets, and hours booked to projects
• Prepare project reports, presentations, meeting minutes, and status updates
• Organize project meetings, workshops, and team events
• Coordinate internal communication activities, including newsletters and project updates
• Maintain project documentation

You will thrive in this role if you bring some of the following:

• Completed vocational training, for example as an Industrial Clerk, Management Assistant for Office Management, Office Clerk, or a comparable commercial qualification
• Experience in administration, project support, purchasing, finance support, or a similar role
• Experience with SAP and Microsoft Office is an advantage
• Structured and detail-oriented working style
• Proactive and service-minded
• Ability to manage multiple priorities at the same time
• Strong team player with a collaborative approach
• Good communication skills in German and English

Our purpose guides the way

In Novonesis, we know that solutions rooted in biology can help solve humanity’s biggest challenges. Since we began more than a century ago, this has been our guide. It’s how we've gotten so far. And it’s how we'll impact the future. Now, more than ever, the world needs change. And with biosolutions, the possibilities for transformation are endless. If our purpose resonates with you, we encourage you to apply.

Opportunities for everyone

We are committed to an inclusive recruitment process and equal opportunity for all applicants. Therefore we ask you to apply without a cover letter or photo and instead include a few sentences in your CV explaining your motivation for applying.

We make all employment decisions based on business needs and welcome candidates with a wide range of backgrounds, including ethnicity, religion, gender, sexual orientation, age, disability, or veteran status.