Accounts Receivable Specialist / Accountant

Schlafender Hase Inc.; Frankfurt; Hybrid; EUR 42,000 - 62,000; Part time

Benefits offered by this job

Hybrid work model

Office in central location

Fruit, coffee and water

Job summary

Schlafender Hase Inc. is seeking an Accounts Receivable Specialist to own the order-to-cash process for Germany and the United States. You will invoice, process payments, and manage credit notes in a multi-currency, multi-entity environment.

Requirements include accounting background, 2–4 years AR experience, experience with DATEV/Excel, and fluent German and English. The role offers full-time or part-time with hybrid work in Germany.

Qualifications

• Invoicing and payment inquiries handling.
• Manage daily invoicing across currencies and entities (Germany and US).
• Issue credit notes and update customer master data.
• Post incoming payments and reconcile AR ledgers.
• Own the dunning process and AR reporting (DSO).
• Support month-end and year-end closing and audits.

Responsibilities

• Handle invoicing and payment inquiries.
• Manage daily invoicing across currencies and entities for Germany and the US.
• Issue credit notes and maintain customer master data.
• Post payments and reconcile AR ledgers.
• Own dunning process and AR reporting (DSO).
• Support month-end/year-end closing and audits.

Skills

Communication skills

Numerical accuracy

Team player

Proactive

Education

Commercial accounting apprenticeship

Finance/Business degree

Bilanzbuchhalter IHK

Tools

DATEV

easybill

QuickBooks

HubSpot

Excel

Job description

Your mission

Our software catches every error on package leaflets and labels. You make sure our invoices are just as flawless.Precision has been our business for more than 20 years. We are looking for an Accounts Receivable Specialist / Accountant to own our entire order-to-cash process - from invoicing to incoming payments - for customers in Germany and the United States. This position is available on a full-time or part-time basis (minimum of 25 hours/week).

You are the first point of contact for everything around invoices and payments - and you keep our cash flow on track.

• Act as the first point of contact for customers on all invoicing and payment-related inquiries.
• Manage the daily invoicing process using our license management tool and invoicing software for a multi-currency, multi-entity customer portfolio (Germany, United States).
• Issue credit notes and invoice corrections, and maintain customer master data (new accounts, payment terms, changes).
• Make sure invoices reach our customers on time and accurately.
• Post incoming payments (cash application) and reconcile open items and AR ledgers.
• Own the dunning process, from due-date monitoring to dunning runs.
• Resolve payment discrepancies, disputes and outstanding claims together with Sales and Customer Success.
• Prepare AR reporting and KPIs such as DSO, aging analysis and cash collection forecasts.
• Support month-end and year-end closing as well as internal and external audits.

Your profile

• Completed commercial apprenticeship with a focus on accounting (e.g. Steuerfachangestellte/r, Industriekaufmann/-frau) or a degree in Finance, Business Administration or a related field with a focus on accounting - a certified accountant qualification (Bilanzbuchhalter/in IHK) is a plus.
• 2-4 years of experience as an Accounts Receivable Accountant, Billing Specialist or in a similar role.
• Experience invoicing international customers in multiple currencies; SaaS or subscription experience is a plus.
• Hands-on experience with accounting and invoicing systems (e.g. DATEV, easybill, QuickBooks), CRM systems (e.g. HubSpot) and strong Excel skills.
• Solid knowledge of German commercial and tax law (HGB, VAT), including cross-border invoicing and reverse charge.
• Professional communication skills - including in dunning and dispute resolution.
• A strong eye for numbers and detail, and an independent, structured and proactive way of working.
• Fluent German and English, and a team-oriented, reliable attitude.

Why us?

• A key role with real responsibility in a growing, international software company - with the chance to shape our finance processes.
• A product with purpose: TVT helps make sure patients and consumers receive correct information.
• Hybrid working: 3 days in the office, 2 days remote.
• Workation possibility.
• Spendit card after your probation period.
• Fruit, coffee and water - they simply come with the job.
• Team lunches and team events, both global and local.
• A centrally located office.