Vendor Promotion

PriceSmart; Bogotá ciudad; Presencial; COP 22.320.000 - 33.480.000; Jornada completa

Descripción de la vacante

PriceSmart in Bogotá is seeking a proactive Vendor Promotions Clerk to support scheduling, budgeting, and reporting of promotional activities across Latin America and the Caribbean. You will work closely with the Vendor Promotions Manager, Buyers, and Assistant Buyers to ensure promotional activities are properly scheduled, supported, monitored, and reported.

This hands‑on role requires strong organization, attention to detail, multitasking, and comfort with data, budgets, reports, and

Formación

• 2–3 years of administrative experience.
• Strong Excel, Word and Outlook skills.
• Experience with JD Edwards is a plus.
• Ability to manage multiple priorities and budgets.

Responsabilidades

• Support the Vendor Promotions Manager with monthly promotional budgets by department and country.
• Prepare, send, and receive vendor commitments for promotional activities.
• Review in-country quantities and locations to support promotional performance.
• Prepare and maintain Manufacturer Savings and Digital Marketing schedules.
• Audit promotional readiness and follow up with Buyers and Assistant Buyers.
• Ensure promotional activities are scheduled and supported across locations.

Conocimientos

Excel

Word

Outlook

Attention to detail

JD Edwards

Vendor promotions

Budget tracking

Herramientas

JD Edwards

Descripción del empleo

Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours!

We are seeking a proactive, organized, and detail-oriented Vendor Promotion Clerk to support the scheduling, tracking, reporting, and administrative coordination of vendor promotional activities across PriceSmart locations in Latin America and the Caribbean. In this role, you will work closely with the Vendor Promotions Manager, Buyers, and Assistant Buyers to ensure promotional activities are properly scheduled, supported, monitored, and reported.

This is a hands‑on role that requires strong organizational skills, attention to detail, the ability to manage multiple priorities, and confidence working with data, budgets, reports, and cross‑functional teams.

What's unique about this job (What you’ll do)

• Support the Vendor Promotions Manager with the development of monthly promotional budgets by department and country.
• Prepare, send, and receive vendor commitments for promotional activities.
• Review in-country quantities and available locations to support promotional performance.
• Prepare and maintain Manufacturer Savings and Digital Marketing schedules.
• Audit promotional readiness and follow up on scheduled activities with Buyers and Assistant Buyers.
• Ensure promotional activities are properly scheduled and supported across participating locations.

Data management & reporting

• Enter Manufacturer Savings pricing into JD Edwards.
• Review, evaluate, and process Digital Marketing demonstration performance reports.
• Gather and review proof-of-performance reports from promotional activities.
• Maintain accurate promotional records and supporting documentation.
• Prepare monthly vendor billing reports for the Accounting team.

Budget & administrative support

• Monitor monthly promotional budgets by participating department and location.
• Follow up on promotional activities to help ensure budget targets are met or exceeded.
• Support the Vendor Promotions Manager with administrative and operational activities.
• Perform other position‑related administrative tasks as assigned.
• Maintain regular communication with Buyers and Assistant Buyers to ensure the performance of scheduled promotional activities.
• Work closely with the Vendor Promotions Manager and other stakeholders to address follow‑ups and maintain accurate information.
• Collaborate effectively across teams and countries in a fast‑paced business environment.

Bring your passion and expertise (Who you are)

• 2–3 years of work experience in an administrative assistant or similar capacity.
• Strong attention to detail and the ability to manage multiple tasks simultaneously.
• Demonstrated proficiency in Microsoft Excel, Word, and Outlook.
• Experience with JD Edwards is a plus.
• Strong organizational and follow‑up skills.
• Ability to work closely with others in a team environment while also working independently.
• Ability to deliver consistent results and support assigned budget objectives.
• Strong communication and interpersonal skills.

Some important intangibles

You feel connected to our mission and values: Integrity, Respect, Accountability, Passion,

Community and Continuous Improvement.

You are a self‑starter who doesn’t need direct supervision to motivate you for success.

You are highly organized and enjoy keeping track of details, deadlines, and multiple activities at the same time.

You are comfortable working with numbers, reports, budgets, and administrative processes.

You enjoy collaborating with different teams and communicating with stakeholders to ensure things get done.

You take ownership of your work and are committed to delivering accurate and consistent results.

You remain calm and organized when managing competing priorities or unforeseen constraints.

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose: to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door everyday, wherever that door may be, in any of our 13 countries.