Administrative Assistant - Operations

PriceSmart; Bogotá ciudad; Presencial; COP 33.480.000 - 58.032.000; Jornada completa

Descripción de la vacante

PriceSmart in Bogotá, Colombia, is seeking an Administrative Assistant – Operations to support the Operations Directorate with reports, coordination, and compliance tasks. The role requires handling confidential information, prioritizing requests, and ensuring timely follow-up across clubs and support areas.

The ideal candidate has formal education in business/ops fields, at least two years of administrative or analytical experience, strong MS Office skills (Excel, PowerPoint), and the ability

Formación

• Formal education in Business Administration, Industrial Engineering, Logistics, Finance, Accounting, or related fields.
• At least two years of administrative, analytical, or operations support experience (retail preferred).
• Strong proficiency in Microsoft Office, especially Excel and PowerPoint for reporting and analysis.
• Knowledge of JD Edwards, AS400, or corporate tracking tools is desirable.
• Spanish communication skills strong; English desirable for business communications and reporting.

Responsabilidades

• Reporting & Follow-up: prepare reports, analyses, and presentations; monitor key indicators and commitments; communicate alerts and priorities; follow up on actions.
• Administrative Support: coordinate agendas, meetings, travel, expenses, and documentation; capture meeting agreements and follow-ups; manage vendor and internal requests.
• Processes & Compliance: follow up on Legal, Regulatory, Security, SOX, Wellness, and Member Experience processes; manage documents and requests.
• Logistics & Delivery: prepare and monitor reports on inventory, logistics, transportation, and delivery; support meetings with information and updates.

Conocimientos

Microsoft Office

Excel

PowerPoint

English proficiency

Educación

Business Administration

Industrial Engineering

Logistics

Finance

Accounting

Herramientas

JD Edwards

AS400

Descripción del empleo

Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours!

We are seeking a proactive, organized, and detail-oriented Administrative Assistant – Operations to provide administrative and operational support to the Operations Directorate. This role will be responsible for preparing reports and presentations, monitoring key indicators and commitments, coordinating activities with clubs and support areas, and following up on operational priorities.

The ideal candidate will be comfortable working with multiple stakeholders, handling confidential information, identifying priorities, and ensuring that commitments and operational matters are followed through in a timely manner.

Employment Type: This is a full-time position based in Bogotá, Colombia.

What’s unique about this job (What you’ll do)

Reporting & Follow-up

• Prepare reports, presentations, and analyses to support the Operations Directorate.
• Monitor key indicators, campaigns, accounts receivable, and critical cases across assigned areas.
• Maintain up-to-date support information and identify and communicate relevant alerts and priorities.
• Follow up on commitments, pending actions, and operational priorities.

Administrative Support

• Coordinate agendas, meetings, travel arrangements, expenses, expense reports, and documentation for the Operations Directorate.
• Document meeting agreements and follow up on commitments related to meetings and projects.
• Manage administrative requests with vendors, clubs, and internal departments.
• Provide day-to-day administrative support to the Operations team as required.

Processes & Compliance

• Follow up on processes and requirements involving Legal, Regulatory, Security, SOX, Wellness, Member Experience, and Psmt.com.
• Support the management and organization of documents, cases, and compliance-related requests.
• Coordinate with different internal areas to ensure timely follow-up on requests and commitments.

Logistics & Delivery

• Prepare and monitor reports and indicators related to inventory, logistics, transportation, and delivery.
• Support Logistics, IDC, and club meetings by preparing information and following up on operational updates and priorities.
• Coordinate with relevant stakeholders to ensure timely visibility and follow-up of operational issues.

General PriceSmart Responsibilities

• Comply with and promote PriceSmart’s Code of Conduct and Ethics, safety standards, and company policies.
• Protect company assets, information, and tools.
• Support other activities and responsibilities related to the position as assigned by the company.

Bring your passion and expertise (Who you are)

• Technical, technological, or professional education in Business Administration, Industrial Engineering, Logistics, Finance, Accounting, or related fields.
• At least two (2) years of experience in administrative, analytical, or operations support roles, preferably within the retail industry.
• Strong proficiency in Microsoft Office, particularly Excel and PowerPoint, for reporting, analysis, and executive presentations.
• Ability to analyze information, manage multiple processes simultaneously, identify priorities, and provide timely follow-up.
• Excellent organizational, communication, service, confidentiality, and teamwork skills.
• Knowledge of JD Edwards, AS400, or corporate tracking tools is desirable.
• Strong Spanish communication skills; English is desirable for business communications and reporting.

Some important intangibles

You feel connected to our mission and values: Integrity, Respect, Accountability, Passion,

Community and Continuous Improvement.

You are a self-starter who doesn’t need direct supervision to stay motivated and achieve results.

You enjoy working collaboratively with different teams and stakeholders.

You are organized, detail-oriented, and able to manage multiple priorities at the same time.

You take ownership of your responsibilities and follow through on commitments.

You remain calm and solution-oriented when dealing with unexpected situations or changing priorities.

You enjoy working in a dynamic operational environment where no two days are exactly the same.

The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process.

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose: to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door every day, wherever that door may be, in any of our 13 countries.