Logistics & Trade Compliance Coordinator - Controlling

PriceSmart; Bogotá; Presencial; COP 30.000.000 - 60.000.000; Jornada completa

Descripción de la vacante

PriceSmart in Bogotá is seeking a detail-oriented Logistics & Trade Compliance Coordinator – Controlling to manage supplier invoices, validate rates against rate sheets, and ensure proper documentation and approvals across the Logistics & Trade Compliance team.

You will register invoices in internal control files, coordinate with Accounting, generate monthly STR reports, monitor supplier accounts, and support continuous improvement of invoice controls while maintaining rigorous

Formación

• Bachelor’s degree in International Trade, Business Administration, or related field.
• Minimum 2 years of experience in similar invoice management/financial control roles.
• Strong Excel skills and familiarity with ERP systems.

Responsabilidades

• Receive and review invoices from suppliers within Logistics & Trade Compliance.
• Validate supplier rates against rate sheets and approved terms.
• Register and organize invoices in internal control files and tracking tools.
• Process invoices in the CEN financial platform and secure receipts.

Conocimientos

Attention to detail

Excel

Communication

Teamwork

Educación

Bachelor’s degree in International Trade, Business Administration, or related field

Herramientas

AS400

Descripción del empleo

Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours!

We are seeking a detail-oriented and organized Logistics & Trade Compliance Coordinator – Controlling to support the accurate and timely management of supplier invoices within the Logistics & Trade Compliance area. In this role, you will be responsible for validating invoices against agreed rates and conditions, ensuring proper documentation, coordinating internal approvals, and following up with Accounting to support accurate registration and payment. You will also contribute to financial controls, reporting, and supplier account monitoring while maintaining strong document traceability throughout the process.

What’s unique about this job (What you’ll do)

• Receive and review invoices from different suppliers within the Logistics & Trade Compliance area.
• Validate supplier rates against rate sheets and agreed commercial conditions.
• Register and organize invoices in internal control files, including invoice controls, STR, Transfer File, and other tracking tools.
• Process invoices through the CEN financial platform and ensure acknowledgment receipts are obtained.
• Follow up on pending invoices and ensure they move through the process in a timely manner.

Cost Control & Documentation

• Verify the proper receipt of purchase orders in AS400.
• Record costs and generate the required reports to support financial control.
• Upload supporting documentation to DocuSign and coordinate the corresponding internal approvals.
• Maintain accurate and complete documentation to ensure traceability throughout the invoice process.
• Identify discrepancies or missing information and coordinate with the appropriate teams for resolution.

Accounting Coordination & Reporting

• Notify the Accounting team of processed invoices and follow up to confirm their proper receipt and registration.
• Prepare and consolidate required reports, including monthly STR reports, provisions, comparisons, and variance analyses.
• Monitor and follow up on supplier accounts and outstanding items.
• Support the identification and resolution of discrepancies related to invoices, costs, and supplier balances.
• Maintain accurate records and provide information required for internal follow-up and financial controls.

Supplier & Internal Stakeholder Support

• Maintain effective communication with suppliers and internal teams regarding invoice status, documentation, approvals, and pending items.
• Provide timely follow-up on outstanding requests and ensure issues are escalated when necessary.
• Work collaboratively with Logistics & Trade Compliance, Accounting, and other relevant areas to ensure smooth and efficient processes.
• Contribute to continuous improvement of invoice control and administrative processes.

Bring your passion and expertise (Who you are)

• Bachelor’s degree in International Trade, Business Administration, or a related field.
• At least two (2) years of experience in similar positions, preferably involving invoice management, financial control, logistics, or administrative processes.
• Strong Excel skills and ability to work with data and control files.
• Strong attention to detail and accuracy.
• Effective communication skills and a positive service-oriented attitude.
• Strong organizational and follow-up skills.
• Ability to work effectively as part of a team.
• Ability to manage multiple tasks and deadlines while maintaining accuracy and quality.
• Experience with ERP or financial systems such as AS400 is a plus.

Some important intangibles

You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community and Continuous Improvement.

You are a self-starter who doesn’t need direct supervision to motivate you for success.

You enjoy sharing your quirkiness and talents with your coworkers.

You enjoy working hard and taking ownership of your responsibilities.

You are full of energy for the things you see as challenging.

You have a strong sense of detail and follow-through, and you don’t let pending items fall through the cracks.

You are able to remain calm and organized when dealing with unforeseen constraints or tight deadlines.

The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process.

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose: to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact.

We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door every day, wherever that door may be, in any of our 13 countries.