Logistics & Trade Compliance Coordinator – Controlling

PriceSmart; Bogotá; Presencial; COP 33.480.000 - 61.380.000; Jornada completa

Descripción de la vacante

PriceSmart in Bogotá, Colombia is seeking a detail-oriented Logistics & Trade Compliance Coordinator – Controlling to support accurate processing, validation, and control of supplier invoices within our Logistics & Trade Compliance team. You will ensure invoices meet requirements, maintain documentation, and coordinate submissions to Accounting.

The role involves reviewing invoices, validating rates, documenting in internal files, processing through the CEN platform, and collaborating with

Formación

• Previous experience in invoice management, accounts payable, financial administration, logistics, procurement, accounting, or related areas.
• Experience validating invoices against rates, purchase orders, contracts, or agreed commercial conditions.
• Strong organizational skills and attention to detail.
• Ability to manage documentation, follow established procedures, and maintain accurate records.
• Experience preparing reports, consolidations, and financial or operational controls.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to work collaboratively with internal teams and external suppliers.
• Strong follow-up skills and ability to manage multiple activities and deadlines simultaneously.
• Experience with ERP, financial, logistics, or document management systems is a plus.

Responsabilidades

• Receive and review invoices from different suppliers within the Logistics & Trade Compliance area.
• Validate supplier rates against rate sheets and agreed commercial conditions.
• Register and maintain invoice information in internal control files, including invoice controls, STR, Transfer files, and other tracking tools.
• Ensure invoices are properly documented and processed according to established procedures.
• Process invoices through the CEN financial platform and ensure receipt acknowledgements are obtained.
• Verify the proper receipt of orders in AS400 and complete cost registration and reporting activities.
• Upload supporting documentation to DocuSign and coordinate the required internal approvals.
• Notify the Accounting team of processed invoices and follow up on their proper receipt and processing.
• Prepare and consolidate required reports, including monthly STR reports, provisions, comparisons, and variance analysis.
• Maintain accurate and up-to-date records to ensure proper traceability of invoices and related processes.
• Identify and follow up on discrepancies or pending items related to invoice processing.
• Monitor supplier accounts and follow up on outstanding balances and related activities.
• Work closely with Accounting, suppliers, and internal teams to ensure invoices are processed accurately and on time.
• Follow up on pending approvals, documentation, and accounting records.
• Support continuous improvement of invoice control and administrative processes within the area.

Conocimientos

Invoice management

Accounts payable

Excel

Organizational skills

Collaboration

Multitasking

Analytical skills

Attention to detail

Herramientas

DocuSign

AS400

CEN financial platform

Descripción del empleo

Hello, potential PriceSmart candidate. We’re on a mission to hire the very best, and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours!

We are seeking a detail-oriented and organized Logistics & Trade Compliance Coordinator – Controlling to support the accurate processing, validation, and control of supplier invoices within our Logistics & Trade Compliance area. This role will be responsible for ensuring invoices meet established requirements, maintaining proper documentation and traceability, coordinating their submission to Accounting, and following up on the processes associated with supplier payments.

What's unique about this job (What you’ll do)

• Receive and review invoices from different suppliers within the Logistics & Trade Compliance area.
• Validate supplier rates against rate sheets and agreed commercial conditions.
• Register and maintain invoice information in internal control files, including invoice controls, STR, Transfer files, and other tracking tools.
• Ensure invoices are properly documented and processed according to established procedures.
• Process invoices through the CEN financial platform and ensure receipt acknowledgements are obtained.
• Verify the proper receipt of orders in AS400 and complete cost registration and reporting activities.
• Upload supporting documentation to DocuSign and coordinate the required internal approvals.
• Notify the Accounting team of processed invoices and follow up on their proper receipt and processing.

Reporting & controlling

• Prepare and consolidate required reports, including monthly STR reports, provisions, comparisons, and variance analysis.
• Maintain accurate and up-to-date records to ensure proper traceability of invoices and related processes.
• Identify and follow up on discrepancies or pending items related to invoice processing.
• Monitor supplier accounts and follow up on outstanding balances and related activities.

Cross-functional collaboration

• Work closely with Accounting, suppliers, and internal teams to ensure invoices are processed accurately and on time.
• Follow up on pending approvals, documentation, and accounting records.
• Support continuous improvement of invoice control and administrative processes within the area.

Bring your passion and expertise (Who you are)

• Previous experience in invoice management, accounts payable, financial administration, logistics, procurement, accounting, or related areas.
• Experience validating invoices against rates, purchase orders, contracts, or agreed commercial conditions.
• Strong organizational skills and attention to detail.
• Ability to manage documentation, follow established procedures, and maintain accurate records.
• Experience preparing reports, consolidations, and financial or operational controls.
• Proficiency in Microsoft Office, particularly Excel.
• Ability to work collaboratively with internal teams and external suppliers.
• Strong follow-up skills and ability to manage multiple activities and deadlines simultaneously.
• Experience with ERP, financial, logistics, or document management systems is a plus.

Some important intangibles

You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community and Continuous Improvement.

You are a self-starter who doesn’t need direct supervision to motivate you for success.

You enjoy sharing your quirkiness and talents with your coworkers.

Enjoy working hard.

Full of energy for the things one sees as challenging.

The ability to remain calm when dealing with unforeseen constraints.

The above description is designed to state the general nature and level of work performed in the function. It is not intended to contain or be construed as an exhaustive inventory of all job duties, responsibilities and qualifications required of employees assigned to this job. A complete job description may be made available to you through the hiring process.

Our Commitment

We not only embrace and celebrate the diversity of our membership base and communities, but also strive to achieve the same in our employees. At PriceSmart, we are committed to equal employment opportunity, regardless of race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status or any other class protected by applicable law. We are proud to be an equal opportunity employer.

Get to know us

PriceSmart was founded with a purpose: to inspire and impact the lives and businesses of our Members, our employees and our communities through the ethical delivery of the best quality goods and services at the lowest possible prices.

Throughout the years, we have constantly asked ourselves how we can do more and have a greater impact. We want to prove that we are a company that can grow, be profitable and do good in the world, and we have learned that it takes a great organizational culture to achieve that goal.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door everyday, wherever that door may be, in any of our 13 countries.